May 02 2019 04:41 PM - edited May 07 2019 04:33 PM
May 02 2019 04:41 PM - edited May 07 2019 04:33 PM
Over the next few days, you will have more options when managing your group calendar: Just invite anyone you want. If you want to invite the entire group, simply add the group to the attendees list.
This change gives a lot more flexibility to the group calendar surface:
Across Outlook, not much is changing:
Try it out, and let us know what you think!
May 03 2019 05:36 AM
@Ethan Li Still not working...
I went to a outlook.office.com, then to a group calendar. When I try to invite just one person I can add them, but Send a meeting invitation to group members is still checked and I cannot un-check it.
Am I mis-understanding something?
May 03 2019 10:38 AM
May 03 2019 10:43 AM
@Daniel Carp while accept/tentative/declines are not sent to anyone, responses (including Add to my calendar) are saved to calendar item on the group event. Open the event on the group calendar (not your own personal copy) and you will see the accept/tentative/decline responses.
May 06 2019 02:40 PM
@Ethan LiHi Ethan, my company is very new to 365. I am the admin, and have been asked to manage a company calendar showing scheduled vacation days. I set up a group calendar. Is there any way I can send out an email as an announcement, not as an invite, each time I add a new entry to the calendar? I just need to email a notice to each member; I do not need a reply.
Thanks for any insights. -Rob Schimmel
May 08 2019 03:42 AM
@Ethan Li This is great progress. However, you don't mention Microsoft Teams in the post. One of the significant use cases for this is meetings scheduled within a Teams Channel where only a sub-set of the overall team need to be invited. This is especially important as Groups based within Teams are not visible within Outlook! Is this on the road map?
May 08 2019 05:22 AM
@Ethan Li Hi Ethan, this sounds like great news and will be a welcomed change. Is it supposed to be working now? If so, it is not for us. I have tried the web version of Outlook with the new layout. When I create a new appointment it actually says "An invitation will not be sent to group members unless you invite them" Yet the group is automatically added and each person in the group gets a copy of the invitation on their calendar. These are Teams Groups if that is helpful.
May 21 2019 03:01 AM - edited May 21 2019 03:02 AM
Thanks @Ethan Li - this is the missing functionality that we've been waiting for before showing users what they can do with Group calendars. Following a little testing, we're still slightly confused as to who gets invites to Group meetings and when. Could you clarify please:
Really hope you can clarify as this sounds like exactly what we want, but we need to properly understand it and train our users before rolling it out in anger.
Thanks again, Oz
May 21 2019 05:04 AM
My organisation is still on 'classic' Outlook on the web and it looks like this update has broken the 'Send a meeting invitation to group members' option. In the last couple of weeks I have noticed that when creating meetings in an O365 Group calendar with the 'Send a meeting invitation to group members' option selected, those meetings did not appeared in the members' calendars as previously.
When editing the event, the tick box is deselected and no amount of re-selecting it changes this behaviour.
This means that now there is no way for our users to automatically add a meeting entry in all group members' calendars, which is rather annoying.
Any plans to fix this?
May 21 2019 12:59 PM
@Oz Oscroft Points 1-3 are all correct. That being said, for (3), when you "stop following", the default is that you'd still get meeting invitations, just not conversations. You'd really have to try hard to turn off meeting invitations as well.
On 4, whoever received an invitation/in their calendar will still have the invitation, even if they leave the group. There shouldn't be any changes with this update in this regard.
@Gilles Couzin: Hmm--this shouldn't be happening. Let me follow up with our engineers.
May 29 2019 02:31 PM
@Ethan LiWe have found that when a member creates an event and adds a "Reminder" that the group will force itself as an attendee and then all members of the group get the invitation. Is there a fix for this? We were hoping we could only invite specific members and possibly add a reminder for those specific members who were invited as attendees.
Jun 06 2019 09:08 AM - edited Jun 06 2019 10:52 AM
Hello @Ethan Li ,
I tried doing exactly the instructions. I created an event in the group calendar --> removed group calendar name and added myself as the 'main' invitee. Then I checked out the group calendar view of each member and I do not see the event i created. However, when I checked my own group calendar view, I can see the event. I tried creating a second event without inviting anyone and everyone can see the event. This makes the group calendar inconsistent since we are viewing the same group calendar with an event on my view and without an event on other members' view.
Please let me know if I am doing something wrong in setting up an event.
As most of us have mentioned, the purpose of limiting notifications to the group is really for the following: (1) so that the group calendar event is actually created for everyone to see and be aware of (2) so that the specific person who should be notified of the event is sent an alert; (3) so that the rest of the group members who are just part of the 'FYI' do not need to be spammed with alerts.
Hope to hear a solution from you.
Thanks and regards.