Groups reporting

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Regular Visitor

I am reporting on Office 365 groups and have some questions on one of the fields. I exported the data using PowerShell. I am curious how the "when changed" field is calculated? Is it when a file is uploaded or changed or when the Notebook for the group is updated? I assume this is the same date that is used the calculate the expiration of a group. Is there more information on what is used to determine a group is inactive?

6 Replies
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I remember to have read something about this, but It's not clear to me how this date is calculated: if based on SPO activity or EXO one. Adding @Christophe Fiessinger @Tony Redmond

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WhenChanged has nothing to do with group activity. It indicates the last time that the AAD object for the group was updated - for example, when a property was amended.

 

To check for activity, you have to look elsewhere. See https://www.itunity.com/article/identifying-obsolete-office-365-groups-powershell-3533 for information (and a script that you might be able to use as a base).

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Thank you! I know Microsoft is rolling out the expiration of groups. Does anyone know if the logic is based on the same criteria of the AAD object being updated?

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It won't be based on the AAD object being updated. It is based on activity within a group. 

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That makes sense. Any activity or just specific activities like sending an email or does it take into account all activity even something simple like an update in Planner?

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I guess Planner and Teams will have to provide signals of activity that can be recorded in Office Graph or the audit log before those can be taken into account. I don't know if or when this might happen.