Create a meeting in a 365-Group calendar without inviting the whole team? Question and critic!

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Regular Contributor

First, the question

We have an issue. We want to replace our Shared Mailbox Calendar with the 365-Group Calendar. We use the calendar exclusively to create meetings with our customers. Unfortunately, every time someone creates a meeting with e.g. one customer and one employee, the 365-Group invites itself to the meeting. The result is that everybody in that 365-Group receives an invite.

 

We checked very carefully not to invite the Group, but once you send out the invitation to the attendees, the group automatically and unavoidably adds itself as a participant.

 

My question is, how to achieve this?

 

Now the critic

There is a very active uservoice with 718 votes and 109 comments, that suffer with the same issue. Although Microsoft blatantly said "BOOM! IT'S DONE" it doesn't work at all. Dozens of people are complaining about this, but Microsoft stays silent about it. That is very frustrating. In my opinion the right way for Microsoft would be to follow-up on implemented features and ask the people if they work as intended. This is both, a communication problem at Microsoft, and a lack of quality assurance that Microsoft still needs to address.

27 Replies
Tried this; removed (from equivalent example) our team as you described. However, it is still sent to the team. Check "sent items" folder and team is automatically added to distro.
Any other suggestions?
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@sane4now We'll be fixing that as a part of the same "brownbag" feature ;). I'll be posting details shortly.

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@Ethan Li 

 

Hi,

 

How, specifically, can they explicitly opt out?

 

Thanks,

 

Paul Boat

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I  found this discussion here,have same problem,
Replacing a Sharepoint onprem calendar integration with  a Group calendar.
We use  in Sharepoint Online the group calendar web part,be able to see all planned meetings and free slots.

People make a meeting invite  ,add group calendar e-mail and other people not member in the group.
Meeting listed in SPO, fine (only  not friendly design->MS)
But all  people in the o365 group getting this invite, how prevent 
Telling everyone disable notification not an option

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https://support.office.com/en-us/article/Schedule-a-meeting-on-a-group-calendar-in-Outlook-0cf1ad68-...

@Heiko Fuhrmann 

 

It might be simpler to direct people to use the O365 Web App, which doesn't automatically add the group as an attendee.

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To clarify, the Support article linked above says to include as an attendee only those people you want to invite, which does not necessarily include the entire group. The event then appears on the group calendar, and anyone who is a member of the group can see the details of the event, including the attendee list, but doesn't get the invitation email unless they are also an attendee.

Adding the group as an attendee adds all of the group's members as attendees.
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@Sparrowhawk011 
This works as expected using OWA (you don't need to forget what you not should do :-)), with the Office 365 desktop client invites any time will go to all group members  we found.