Why Your Organization Should Set Up Asset Libraries in SharePoint (and Enable Them for Copilot)

Microsoft

Nov 25, 2025

In today’s fast-paced digital workplace, brand consistency and productivity are critical. Yet, many organizations struggle with scattered images, outdated templates, and employees spending time hunting for approved assets. This is where SharePoint Organization Asset Libraries (OALs) come in—and when integrated with Microsoft Copilot, they become a game-changer.

Watch the following two videos on setup in SharePoint and Copilot.

Brand Consistency Across the Organization
- Ensure everyone uses the latest logos, images, and templates.
- Reduce risk of outdated or incorrect branding in presentations, documents, and marketing materials.
Centralized Access
- A single, secure location for approved assets.
- Accessible from SharePoint, Office apps, and Copilot—no more digging through email attachments or old folders.
Time Savings
- Employees spend less time searching for assets and more time creating impactful content.
- Copilot can instantly surface approved visuals and templates during content generation.
Improved Governance
- Control who can upload and approve assets.
- Apply metadata and tagging for better searchability and compliance.

When you enable your asset libraries for Copilot, you unlock:

AI-Powered Discovery
Copilot can suggest brand-approved images and templates while drafting documents or creating presentations.
Contextual Recommendations
Need a hero image for a slide? Copilot pulls from your organization’s library, ensuring compliance and quality.
Enhanced Creativity Without Risk
Employees can confidently use Copilot knowing all visuals are on-brand and approved.

Faster Content Creation: Marketing teams, sales reps, and executives can build polished materials in minutes.
Reduced Errors: No more accidental use of outdated logos or templates.
Better ROI on Brand Assets: Maximize the value of your design investments by making them easily accessible.