MidDay Café Episode 12 – PowerPoint Live in Teams, PowerPoint Recording, and More
Published Jun 08 2021 07:53 AM 2,505 Views
Microsoft

HLS Mid-Day Café3.pngIn episode 12 of MidDay Café the MidDay Café crew breaks down some of the very cool things you can do with Microsoft PowerPoint in Teams presentations, for video “show me how” production, translation/closed captions, and more. This week’s MidDay Café crew included Microsoft’s: Sue Vencill, Scott Moore, Phil Urban, and Michael Gannotti.  

Next week for episode 13 the MidDay Café crew will be tackling accessibility with Microsoft 365. In particular we will be diving into accessibility in general, Immersive Reader, Access Center settings and more.

Resources:

Keep up to date with MidDay Café:

Thanks for visiting – Michael Gannotti   LinkedIn | Twitter 

Michael GannottiMichael Gannotti

Machine Translation Transcript:

00:00:00.000 --> 00:00:02.340
Michael Gannotti
And we're beginning to record.

00:00:11.090 --> 00:00:30.920
Michael Gannotti
Alright, and we are live so want to welcome everybody. Welcome to midday cafe, your cup of midday caffeinated goodness coming to you from your friends here at Microsoft Healthcare and Life Sciences. I'm your host today. Mike Gianotti an I'm joined today by Scott you want to introduce yourself?

00:00:31.320 --> 00:00:33.000
Scott Moore
I'm Scott, more technical specials.

00:00:34.040 --> 00:00:34.730
Scott Moore
That's their body.

00:00:35.460 --> 00:00:36.980
Michael Gannotti
We also have sue.

00:00:37.480 --> 00:00:50.050
Sue Vencill
Hey Steve Ansell technical teams specialist and also I have the privilege of introducing you guys to our newest member of our little team family here fill you want introduce yourself.

00:00:50.540 --> 00:00:56.590
Phil Urban
Sherman's filler, but I'm a new technical specialist here at Microsoft focusing on all things cloud endpoint.

00:00:58.740 --> 00:01:01.280
Sue Vencill
Which is a new a new position, right? I mean.

00:00:58.750 --> 00:00:59.470
Michael Gannotti
Awesome.

00:01:00.970 --> 00:01:03.690
Phil Urban
Yes, new for fiscal year 22.

00:01:01.920 --> 00:01:02.440
Sue Vencill
Bro.

00:01:04.060 --> 00:01:04.840
Sue Vencill
Very exciting.

00:01:04.100 --> 00:01:06.980
Michael Gannotti
So why don't before we start tell us?

00:01:05.080 --> 00:01:08.330
Phil Urban
So a lot more information to come out of be soon.

00:01:08.930 --> 00:01:11.750
Michael Gannotti
Tell us what that kind of means cloud endpoint.

00:01:13.240 --> 00:01:18.750
Phil Urban
Well, some of it. You know we can talk about some of it, we can't, but it's it's really about.

00:01:20.060 --> 00:01:34.800
Phil Urban
Uh, enabling you know the workforce that do more things, leveraging cloud resources. Whether that's teams, whether that's portions of office, whether that's virtual desktops in the cloud, so it could be.

00:01:35.560 --> 00:01:37.580
Phil Urban
Any of those things you know there's a.

00:01:38.990 --> 00:01:50.000
Phil Urban
Well, Microsoft isn't announcement coming out to soon that they might be right reference it. We don't know about that announcement to just as you guys don't know about that announcement, so.

00:01:50.650 --> 00:01:53.120
Phil Urban
More information in the coming soon we hope.

00:01:53.030 --> 00:01:53.680
Michael Gannotti
Awesome.

00:01:54.350 --> 00:01:56.810
Michael Gannotti
So you'll find out what your job is soon.

00:01:57.190 --> 00:01:58.320
Phil Urban
Exactly.

00:01:58.630 --> 00:01:59.460
Michael Gannotti
That's awesome.

00:01:58.830 --> 00:01:59.890
Sue Vencill
And then let us know.

00:02:01.170 --> 00:02:04.870
Phil Urban
Yeah, then we'll let the entire world know once I know, you'll know.

00:02:05.140 --> 00:02:05.820
Sue Vencill
Excellent.

00:02:05.450 --> 00:02:16.660
Michael Gannotti
There we go. So last time that we had our podcast, inadvertently, the subject of old.

00:02:18.260 --> 00:02:50.210
Michael Gannotti
The full, uh, Microsoft PowerPoint came up and we decided, you know, PowerPoint is like the sometime. PowerPoint does so much, but is often times like the poor stepchild that nobody talks much about and it does all kinds of crazy cool new things that a lot of our listeners may not be aware of and so we wanted to bring that up an I understand Sue you had something that you want to bring up to start to kick this off.

00:02:50.370 --> 00:03:08.700
Sue Vencill
So yeah, I'd love to. So what I want to show is this new feature called PowerPoint Live and the beauty of it is it allows you to present directly from teams directly from PowerPoint into teams. I'm going to go ahead and sharing and try to. I'm going to try to show this today.

00:03:09.060 --> 00:03:09.760
Michael Gannotti
Awesome.

00:03:10.440 --> 00:03:35.690
Sue Vencill
Alright, so right now you guys can't see my screen, so I'm going to describe for you what I'm seeing and then I'm going to show you a screenshot and I'll describe it. So the beauty of being able to present like right now what you're seeing is the is the PowerPoint that I'm sharing directly from PowerPoint from within it and it allows me to see presenter mode so it looks like this.

00:03:36.600 --> 00:03:46.710
Sue Vencill
I took this. This is like a cooking show. Mike GI actually took this shot earlier today in preparation and what I have, so hopefully you're you guys see my cursor.

00:03:39.980 --> 00:03:40.540
Michael Gannotti
Nice.

00:03:47.740 --> 00:03:48.570
Sue Vencill
Is that working?

00:03:49.660 --> 00:03:51.760
Michael Gannotti
I am not seeing your Oh yeah, yeah.

00:03:49.890 --> 00:03:50.710
Sue Vencill
How are you?

00:03:52.050 --> 00:04:03.330
Sue Vencill
OK, good so right now this is so. This is a screenshot of what I'm seeing and what I like about it is that here is the actual PowerPoint over here are my notes.

00:04:03.940 --> 00:04:35.840
Sue Vencill
So I can see my notes, but I really like and what Microsoft again I have worked on multiple platforms. What I really like is how teams has done a fantastic job of interacting. So over here I can see the chats while I'm presenting. Someone throws a question at me. I see it, if someone raises their hand I see it. I see my notes. I also have the ability to jump from slide to slide. I can annotate very easily as you can see, right here? Will do some drawing.

00:04:36.240 --> 00:04:42.980
Sue Vencill
And that's happening again. I'm sharing with you a screenshot inside of PowerPoint right now is what this is.

00:04:36.680 --> 00:04:37.020
Michael Gannotti
Right?

00:04:41.890 --> 00:04:42.210
Michael Gannotti
So.

00:04:43.000 --> 00:04:43.620
Michael Gannotti
Hey sue.

00:04:44.490 --> 00:05:00.110
Michael Gannotti
So quick question. 'cause I liked when you like as you're moving it around. It reminds me of a pointer. That's the first thing, but when you went into the draw mode, I'm going to guess that you had to push something on the mouse.

00:05:01.500 --> 00:05:02.190
Sue Vencill
Yep.

00:05:01.680 --> 00:05:04.030
Michael Gannotti
So what you do just push the mouse.

00:05:04.290 --> 00:05:08.860
Sue Vencill
It these buttons right here and again, this is the screenshot.

00:05:06.820 --> 00:05:13.780
Michael Gannotti
Gotcha, so you you select it would about it. Here's I'm just gonna throw this out putting you on the spot.

00:05:14.020 --> 00:05:14.470
Sue Vencill
Yeah.

00:05:15.130 --> 00:05:20.630
Michael Gannotti
If you had a touch, if you had a touch enabled device, could you draw?

00:05:18.910 --> 00:05:19.530
Sue Vencill
Yes.

00:05:20.990 --> 00:05:24.750
Sue Vencill
Yes you can. I'm curious, let me see it.

00:05:26.030 --> 00:05:31.190
Sue Vencill
Yeah, if I would present it on my actual laptop, I would have been able to do that absolutely.

00:05:30.740 --> 00:05:38.880
Michael Gannotti
So yeah, so with the pen. Then if you had like a surface device like I'm on a surface book, I could take a pen and then go.

00:05:39.650 --> 00:05:40.500
Sue Vencill
Exactly.

00:05:41.840 --> 00:05:42.670
Sue Vencill
Exactly.

00:05:43.390 --> 00:05:43.930
Michael Gannotti
I like that.

00:05:44.380 --> 00:06:15.970
Sue Vencill
What I really like to is from a security perspective, I like the fact that it automatically puts me in do not disturb, no ones going to see any other messages. I don't have to worry about something that is super confidential. Top secret showing up. I really like that, you know it's a lot safer than sharing my entire screen. And then I just have two more slides and will provide these in the blague. Again, this is just super simple instructions, so this is your share button.

00:06:00.480 --> 00:06:00.810
Michael Gannotti
Yeah.

00:06:16.380 --> 00:06:33.070
Sue Vencill
And when you do that, you also have fun with the different presenter modes. You know where you can be like, the weather person, and I think that a lot of people forget about that has some fun with it, but once you hit the share button, Scroll down. You'll see PowerPoint live and then that's where you select your PowerPoint or.

00:06:26.840 --> 00:06:27.290
Michael Gannotti
Yep.

00:06:33.970 --> 00:06:39.050
Sue Vencill
From your PowerPoint inside a PowerPoint, as long as it's saved on one drive.

00:06:39.720 --> 00:06:43.650
Sue Vencill
If it's saved in one drive, you will have a button that says presenting teams.

00:06:44.470 --> 00:06:49.670
Michael Gannotti
Awesome and again. And why do? Why is it it needs to be saved to OneDrive?

00:06:50.830 --> 00:06:55.430
Sue Vencill
Uh, because you just taught me because that's how it's able to share it.

00:06:55.780 --> 00:07:13.530
Michael Gannotti
Correct, yeah, so you're if it's up in the cloud now. It's just the basically we're sharing that out and I'm able to do that versus if it's local it's there's no server. There's not a service for doing that display and and providing that.

00:07:14.120 --> 00:07:39.050
Sue Vencill
Exactly, yeah, so I'm learning. I'm I've learned like 3 new things already today. It's like 1218, so amazing. And then here's my last slide and then we'll toss it, toss it again. This just goes over. All this is once you're in presentation mode. This is the screenshot I was sharing. One of the features. There's a little eyeball up here so you can stop people from moving forward if you want them to stay with you.

00:07:40.290 --> 00:07:57.090
Sue Vencill
Default is that people can just make and take a look at your entire deck and then sync back up where the presenter is and then just a bunch of other features are down here. And this is just a great slide. It just spells it out for you. It's a great this is this is a good starting point if you want to check out PowerPoint live.

00:07:57.680 --> 00:08:01.840
Michael Gannotti
Very cool, I mean it. It seems to me like a no brainer to be using.

00:08:02.180 --> 00:08:27.460
Sue Vencill
Oh, I think so. I love it an the the beautiful thing is the interaction with the audience. As the presenter I can nudge people. Hey give me a thumbs up. What kind of questions? Certainly someone has a question out there and I can see where people are not seeing people's faces and not being live and the person can be really difficult. Are you hitting the mark? I don't know so I think it this allows or presenter to check in.

00:08:28.120 --> 00:08:29.180
Sue Vencill
With the attendees.

00:08:29.660 --> 00:08:33.530
Michael Gannotti
Very cool, so you're going to provide this then.

00:08:33.690 --> 00:08:34.550
Sue Vencill
Yes, Sir.

00:08:34.630 --> 00:08:38.620
Michael Gannotti
So shoot it to me when we're done as a PDF.

00:08:38.830 --> 00:08:39.380
Sue Vencill
Got it.

00:08:40.630 --> 00:08:41.480
Michael Gannotti
Alright.

00:08:43.100 --> 00:08:46.300
Michael Gannotti
Scott, did you have something you want to talk about?

00:08:46.670 --> 00:09:06.720
Scott Moore
Just very briefly, I just wanted to kind of talk about some just very basic techniques that I do when I write PowerPoint PowerPoint presentations, it's really about animations for me, 'cause you know, a lot of times people will present PowerPoints and it's just it's way too much text on the screen.

00:08:57.830 --> 00:08:58.200
Michael Gannotti
OK.

00:09:07.770 --> 00:09:12.520
Scott Moore
So one thing that I try to do when I do my PowerPoint presentations is actually use animations.

00:09:13.200 --> 00:09:16.960
Scott Moore
So in the way that I use animations, is our user kind of as a?

00:09:18.880 --> 00:09:47.040
Scott Moore
Exclamation, but basically so that it you know so visually appealing so that as you're going through a presentation on a deck, you can use the animation. That kind of punctuate what you're saying and it kind of issues visually appeared more visually appealing and it kind of leaves peoples eyes and I'll kind of give you guys an example, so I'm going to quickly share and this is just a very basic PowerPoint presentation. It's really. It's only about 30 seconds to create, so it's nothing fancy.

00:09:48.920 --> 00:09:59.020
Scott Moore
The scent is the same, essentially just you know three text items, so I'm actually doing regular. I'm going to go into regular presentation mode and just go into presenter mode.

00:09:59.560 --> 00:10:12.770
Scott Moore
But starting with a blank and I've actually what you actually already saw was those three items and I put animations in there that actually what I do is I kind of used to fly in animation.

00:10:13.970 --> 00:10:22.520
Scott Moore
So that as I'm talking it using talking points, I'll use that and that's. That's really my talking point as the moment today. So Boom Pow.

00:10:23.210 --> 00:10:29.620
Scott Moore
Wow, it's it's very simple. So I just wanted to kind of highlight it's it's to me when I give a presentation.

00:10:30.860 --> 00:10:41.640
Scott Moore
You know with animations, it definitely came. Kids to definitely keeps the cadence going, keeps people more interested and it kind of keeps you on target with what you're trying to say.

00:10:42.530 --> 00:10:43.140
Sue Vencill
I get that.

00:10:44.570 --> 00:10:45.340
Scott Moore
What do you guys think?

00:10:46.060 --> 00:10:59.270
Sue Vencill
I get that and here's the other thing. You know, PowerPoint has a bad reputation and you know we've all heard that term death by PowerPoint, so anything you can do to keep it more interactive is, I think, key to a good presentation.

00:10:53.670 --> 00:10:54.580
Scott Moore
Definitely yeah.

00:10:58.710 --> 00:10:59.220
Michael Gannotti
Yeah.

00:10:59.490 --> 00:11:16.360
Scott Moore
And it it it? It's really so easy. So The thing is, is all you have to do is is, you know, select your text and go under animations. And I I love flying but you can use any of these animations that are there. The key thing is that you gotta make sure that your text is actually selected.

00:11:00.150 --> 00:11:00.860
Michael Gannotti
I agree.

00:11:17.230 --> 00:11:18.970
Scott Moore
And then you can actually, you know.

00:11:19.650 --> 00:11:42.320
Scott Moore
I use the animations is they're not selected that are going to be great out. One thing I found out there are some more you know, deeper controls around the animations and how you can actually reorder the animations. The animation pane so you can go in here and do some further things a little bit deeper, but I'm not going to cover that and I just really wanted to cover basic animations.

00:11:43.960 --> 00:11:47.330
Scott Moore
I love doing this and it just to me. It makes presentations pop.

00:11:48.620 --> 00:11:49.020
Scott Moore
But

00:11:49.980 --> 00:11:50.600
Scott Moore
that's what I have.

00:11:52.310 --> 00:11:53.080
Michael Gannotti
Awesome.

00:11:54.440 --> 00:11:56.280
Michael Gannotti
Fill any questions.

00:11:56.990 --> 00:11:57.930
Michael Gannotti
Comments.

00:11:58.700 --> 00:12:11.440
Phil Urban
No, no major questions, but sue if you can go back and share your screen what you're showing before it should show up in the recording here, but I think it's interesting to point out what.

00:12:12.650 --> 00:12:14.650
Phil Urban
The viewers up the PowerPoint.

00:12:15.290 --> 00:12:20.770
Phil Urban
See when someone does share the PowerPoint slides away that you were showing before.

00:12:21.660 --> 00:12:25.940
Phil Urban
Uh, so I'll wait for that to pop up and point out a couple of things.

00:12:26.970 --> 00:12:27.570
Sue Vencill
Please.

00:12:28.170 --> 00:12:28.770
Michael Gannotti
Awesome.

00:12:28.540 --> 00:12:28.990
Sue Vencill
Yeah, yeah.

00:12:29.710 --> 00:12:32.790
Phil Urban
So I'm not recording, but Mike if you could.

00:12:33.690 --> 00:12:45.800
Phil Urban
Kinda hover twords when I'm talking about here. So down that bottom left it lets users navigate through the slides. So if you went too fast and they want to go back there. Oh I miss something on that slide before they can go back and.

00:12:40.820 --> 00:12:41.210
Michael Gannotti
Yeah.

00:12:46.480 --> 00:12:58.610
Phil Urban
See like OK, Now I can read that extra bit of detail that was there that I might have missed because you move too far with the only have to stop the whole presentation. Say hey key, go back three slides. It allows a lot more.

00:12:56.490 --> 00:12:56.960
Sue Vencill
Huge.

00:13:00.280 --> 00:13:17.980
Phil Urban
Makes a little bit more accessible for users then. Similarly, there's that gridview button down there, though. Let's send you pick which one. So if you have like 80 slides and your death by PowerPoint, they can quickly look through them. Pick out the one that they want to see and then also quickly go through and get back to.

00:13:02.770 --> 00:13:03.350
Sue Vencill
Absolutely.

00:13:06.490 --> 00:13:06.900
Michael Gannotti
Yeah.

00:13:18.540 --> 00:13:23.500
Phil Urban
Just like they were talking about and that one from the accessibility standpoint, they hit that more actions button.

00:13:24.110 --> 00:13:42.730
Phil Urban
You can be slides in high contrast, so if you have users that have problems seeing things, or maybe you didn't think about those colors are a little bit off. It may be difficult for someone to read. It really helps from accessibility standpoint, so we're building in lots of new features.

00:13:43.420 --> 00:13:44.380
Phil Urban
With every release.

00:13:43.450 --> 00:13:44.210
Sue Vencill
The great point.

00:13:44.970 --> 00:13:51.940
Sue Vencill
Because here this little list you you should be seeing this to where you can change the font is that what you were referring to fill?

00:13:45.150 --> 00:13:45.620
Michael Gannotti
An.

00:13:52.630 --> 00:13:58.380
Phil Urban
You don't see on on this when you're presenting, you don't see it, but as a viewer of the presentation.

00:13:56.010 --> 00:13:56.460
Michael Gannotti
Yeah.

00:13:57.180 --> 00:14:01.350
Sue Vencill
But it looks like this screenshot. Doesn't it look like this? It looks similar, right?

00:14:00.490 --> 00:14:03.250
Michael Gannotti
No, it no. He's talking about.

00:14:01.920 --> 00:14:06.790
Phil Urban
It's it's more what you have in the bottom left of your slides, or you can navigate through the slides.

00:14:06.840 --> 00:14:07.470
Sue Vencill
Yep.

00:14:07.070 --> 00:14:07.370
Michael Gannotti
Yeah.

00:14:09.190 --> 00:14:26.730
Michael Gannotti
Yeah, it doesn't show on your view 'cause you're presenting will fills talking about is as a user I get a bottom piece and it even says 'cause I moved. It says it's live sync to presenter slide two and click boom and make sure I go like if I was ahead let me click.

00:14:12.120 --> 00:14:12.820
Sue Vencill
Yeah.

00:14:21.980 --> 00:14:22.690
Sue Vencill
Yes.

00:14:27.640 --> 00:14:51.460
Michael Gannotti
Couple ahead then I can go. I want to get back to where the presenters that there's that there's this gridview he was mentioning and then next to that three dots and there is a few slides in high contrast. There also is translate slides for me 'cause I have translator enabled. Yeah so I can come in here and if I want to pick let's say Spanish.

00:14:35.210 --> 00:14:35.550
Sue Vencill
Yeah.

00:14:46.200 --> 00:14:46.830
Phil Urban
Oh yes.

00:14:54.250 --> 00:14:55.530
Michael Gannotti
And.

00:14:57.810 --> 00:14:58.450
Michael Gannotti
Come on.

00:15:03.520 --> 00:15:04.890
Sue Vencill
Would it help if you share your?

00:15:05.760 --> 00:15:06.600
Sue Vencill
Once you do that.

00:15:08.200 --> 00:15:11.130
Phil Urban
He, if he shares it, he won't be able to see it.

00:15:10.060 --> 00:15:10.780
Sue Vencill
Yeah.

00:15:11.590 --> 00:15:16.630
Sue Vencill
That's why that's why I had to do my homework and I like a cooking show. I had to take these screenshots earlier.

00:15:11.910 --> 00:15:12.400
Michael Gannotti
Yeah.

00:15:14.640 --> 00:15:16.990
Michael Gannotti
Did you do these screenshots?

00:15:18.320 --> 00:15:19.090
Michael Gannotti
Some of these?

00:15:18.560 --> 00:15:20.060
Scott Moore
I think these are screenshots.

00:15:20.280 --> 00:15:29.730
Michael Gannotti
Yeah, that's why I'm not getting the translation, but you be able to do it and then show the trans. Yeah, so I'd be able to translate it into my own.

00:15:20.310 --> 00:15:20.740
Sue Vencill
This.

00:15:23.150 --> 00:15:24.690
Sue Vencill
All right, that's why.

00:15:31.370 --> 00:15:35.000
Michael Gannotti
You know language and be able to go back, but no cool.

00:15:34.240 --> 00:15:34.690
Sue Vencill
Right?

00:15:35.750 --> 00:15:44.400
Sue Vencill
Right, and it's by design rate that we can't see it, which is why I had to take a screenshot of my view so people can so I could speak to it.

00:15:42.570 --> 00:15:42.980
Michael Gannotti
Yeah.

00:15:46.120 --> 00:15:47.780
Michael Gannotti
Phil, I was awesome. Thank you.

00:15:48.440 --> 00:15:49.240
Phil Urban
Of course.

00:15:50.310 --> 00:16:05.390
Michael Gannotti
So I got one. I want to throw out there and it's my favorite PowerPoint presentation that I still show customers in there. Like wow, what an it all comes around when when I'm talking to them about.

00:16:06.080 --> 00:16:24.120
Michael Gannotti
Adoption, training ETC. And how people really would. They gravitate towards or not documents about. You can do this in power going to they like to see show me how. Oh I see your dog back there is that your dog right there? Yeah, that's awesome.

00:16:21.790 --> 00:16:23.020
Sue Vencill
Your dog just woke up.

00:16:27.290 --> 00:16:28.780
Michael Gannotti
I didn't notice it, so it.

00:16:31.360 --> 00:16:43.360
Michael Gannotti
That's cool, but PowerPoint has this, so I'm going to share my screen. Let me see I'm gonna move PowerPoint over to there and I'll bring a presentation.

00:16:44.110 --> 00:16:52.240
Michael Gannotti
Deck that I show a lot and will share screen to.

00:16:58.780 --> 00:17:02.050
Michael Gannotti
And that's going to be there. It is. So that's popped up.

00:17:03.360 --> 00:17:07.930
Michael Gannotti
And so in PowerPoint, let me get rid of that little piece.

00:17:09.090 --> 00:17:27.670
Michael Gannotti
There is a feature called PowerPoint Recording. Whenever I tell people PowerPoint recording, they think Oh yeah, yeah. PowerPoints had it forever. You record and then it'll playback in a PowerPoint. Your timings and on and I'm like new new PowerPoint is a great tool.

00:17:28.620 --> 00:17:45.720
Michael Gannotti
For creating video for your users, streaming video and so the first thing I'm going to go to is this. Probably most people don't see this. So Sue you had mentioned you weren't familiar with this. Do you have a tab up at top says recording?

00:17:42.970 --> 00:17:43.500
Sue Vencill
Yeah.

00:17:45.690 --> 00:17:47.400
Sue Vencill
I do. I've never touched it.

00:17:46.510 --> 00:17:47.040
Michael Gannotti
You do.

00:17:47.940 --> 00:17:50.080
Michael Gannotti
How about you, Scott? Do you have it on yours?

00:17:50.350 --> 00:17:52.240
Scott Moore
I do, I've used it, but not recently.

00:17:52.530 --> 00:17:53.310
Michael Gannotti
Phil.

00:17:55.580 --> 00:17:56.380
Phil Urban
Yeah, it's there.

00:17:56.560 --> 00:18:01.970
Michael Gannotti
OK, so we Microsoft everybody. It's just enabled most of my customers.

00:18:03.140 --> 00:18:13.690
Michael Gannotti
They're like I don't see it, so the first thing I'm going to tell everybody's how to get this before I show them this. So the first thing you do is you click file.

00:18:15.010 --> 00:18:18.290
Michael Gannotti
Then you go on down below to options.

00:18:19.870 --> 00:18:31.240
Michael Gannotti
Once the options dialog box opens up over on the left hand side under PowerPoint options, if you go down, you'll see where it says customize ribbon. You click on that.

00:18:32.210 --> 00:18:49.220
Michael Gannotti
And then there are two columns, the one to the right. If you look at the main under main tabs, if you scroll on down you will see a box call recording and in most orgs where they don't see it. It's because this is unchecked.

00:18:50.050 --> 00:18:50.430
Sue Vencill
Sense.

00:18:50.220 --> 00:18:59.450
Michael Gannotti
Guess all you gotta do guess what all you have to do is click check and then OK and then you two will have this tab recording.

00:19:00.470 --> 00:19:26.270
Michael Gannotti
There's two primary things that PowerPoint recording does. One is record slides, and that's right here to the far left. It says record slideshow and you'll see it says record from current or record from beginning. The reason why they have the two options is you may record 1 slide two slides with you talking.

00:19:28.120 --> 00:19:46.510
Michael Gannotti
And then have you know all the content that you want there or and then you may stop and then you can come back and go to another slide. OK, pause, collect my thoughts. What I want to say here. Then go to another slide and then say record from current slide and it'll keep everything that's there.

00:19:47.140 --> 00:19:52.410
Michael Gannotti
The other option, though, is this and it is I'm afraid if I.

00:19:54.870 --> 00:20:06.140
Michael Gannotti
I'm gonna try to do this. I may have to switch my screens I'm sharing, so let me just show what this looks like. I'm going to say record from current slide yes, and it did.

00:20:08.340 --> 00:20:12.960
Michael Gannotti
Move, so I'm going to sleep. Here we go. This is what it looks like.

00:20:15.070 --> 00:20:36.030
Michael Gannotti
You get a record button, you get a stop button, you get are a play. If you have notes, people don't see the notes. You can show the notes. You can clear any recording in clear on this slide or for all slides. If you don't like what you do, they have a settings which your microphone. What's your.

00:20:37.060 --> 00:20:51.130
Michael Gannotti
Camera so now. Well there we go so it wouldn't use a camera before. 'cause I'm using my breo for teams but now use Microsoft front. So now I get this. I get talking head which by the way once it records me in there.

00:20:51.990 --> 00:20:53.910
Michael Gannotti
I can go ahead and move it around.

00:20:55.280 --> 00:21:25.580
Michael Gannotti
I can also choose like a different microphone, so I'll just pick a real attacker, aches. I know I'm not using that, so now I can record audio video with the overlay just like shoot Sue showed earlier with annotations I've got annotations. I have a laser pointer. I've got a racer, I've got a pen, I've got a marker or highlighter. I have colors here that I can use either a an actual pen or a mouse.

00:21:26.540 --> 00:21:37.620
Michael Gannotti
If I don't want my picture showing here, I can turn off for example the camera right, not have it, just have the audio, but I'm going to go ahead.

00:21:39.070 --> 00:22:11.160
Michael Gannotti
And have both just so you see what it looks like when I'm written. Notice also we have advancing the slides so I can do one slide at a time, or all of them if there's animations. Scott, they will come up with each click, right? So it works with that, so I'm going to go ahead and click record. I get a countdown 321 now I can say hi, welcome to Microsoft. Viva empower people in teams to be their best and I can't even talk right now, blah blah, blah blah blah.

00:21:53.650 --> 00:21:54.080
Scott Moore
Yep.

00:22:11.500 --> 00:22:26.170
Michael Gannotti
An I can do all. Like I said, little things I could annotate, say, oh you know, oops, pick a color red. For some reason it is not letting me do. It's interesting how I'm getting laser pointer.

00:22:26.750 --> 00:22:27.060
Sue Vencill
Yeah.

00:22:27.950 --> 00:22:36.970
Michael Gannotti
Saying do all that in here and then when I'm done I simply click. I can click pause and then resume or just click stop.

00:22:37.940 --> 00:22:42.230
Michael Gannotti
When I click stop, I simply have to close.

00:22:43.070 --> 00:22:51.900
Michael Gannotti
Notice what it's done. It's already inputed. The video I can play it to preview, right? The whole thing or.

00:22:52.840 --> 00:22:56.250
Michael Gannotti
I may wanna take and move the talking head piece.

00:22:56.890 --> 00:23:15.880
Michael Gannotti
And then I can do things that you can do in PowerPoint like format how it looks or I don't know. Give it a picture, look or something else. Something goofy but I can do all that here. I even come back in the playback and trim that piece if I want it. We're not going to do that here, but.

00:23:07.000 --> 00:23:07.400
Sue Vencill
Is.

00:23:17.100 --> 00:23:36.930
Michael Gannotti
Once I've I'm done, I can go through an I can record a couple of slides. Then if I want to do a recording of a screen, well, I can come in here and go back to recording. So let's add a set of blank slide where we're going to want to do that, and I'm just going to stay home. New slide.

00:23:36.820 --> 00:23:42.360
Sue Vencill
You know my G. This would have been really helpful when I was recording my Viva pitch couple weeks ago.

00:23:43.270 --> 00:23:45.610
Sue Vencill
Instead I I use teams to record it.

00:23:43.600 --> 00:23:44.260
Michael Gannotti
This is.

00:23:45.590 --> 00:24:00.740
Michael Gannotti
I use this all the time like my how to videos online. This what I do in this part is like the poor man's kamt Asia right? So I'm on this slide. I say I want to do a screen recording.

00:23:48.690 --> 00:23:49.110
Sue Vencill
Yeah.

00:23:50.710 --> 00:23:51.100
Sue Vencill
Yeah.

00:23:51.980 --> 00:23:52.570
Sue Vencill
I get it.

00:23:56.880 --> 00:23:57.350
Sue Vencill
Yeah.

00:24:01.620 --> 00:24:03.840
Michael Gannotti
Right here click.

00:24:06.690 --> 00:24:10.610
Michael Gannotti
It now turns my mouse into a cross hairs.

00:24:11.650 --> 00:24:17.840
Michael Gannotti
Right, so I can do a window or I can do the whole screen. I'll do the holes for you here.

00:24:19.050 --> 00:24:19.550
Michael Gannotti
Boo.

00:24:20.340 --> 00:24:20.900
Sue Vencill
Nice.

00:24:20.460 --> 00:24:39.870
Michael Gannotti
And then when I'm ready, you don't see it. It's over on the other screen right now I can't drag it. Maybe I can. Can I drag this? No on the on my main screen right now it says record stop select area audio in pointer recorder going to click record.

00:24:40.500 --> 00:24:41.420
Michael Gannotti
And.

00:24:45.170 --> 00:24:46.810
Michael Gannotti
There we go again. The countdown.

00:24:45.400 --> 00:24:46.110
Scott Moore
Like I have a.

00:24:47.490 --> 00:24:48.540
Scott Moore
I have a quick question.

00:24:48.830 --> 00:24:49.440
Michael Gannotti
Go ahead.

00:24:50.620 --> 00:24:57.830
Scott Moore
When you when you do the recording an when you finished recording, does it still prompt you to save it as a new file?

00:24:59.780 --> 00:25:00.540
Michael Gannotti
Yes.

00:25:02.110 --> 00:25:13.520
Michael Gannotti
Gonna want to save the whole PowerPoint with the embedded videos and everything, so I'm really straining my system right now. I'm opening another yet another PowerPoint on top of the PowerPoint.

00:25:04.460 --> 00:25:04.900
Scott Moore
Right?

00:25:15.800 --> 00:25:21.490
Michael Gannotti
Come on chugga lug lug where is did I open my browser to? I didn't wanna do that.

00:25:23.110 --> 00:25:37.810
Michael Gannotti
I'll just go. I'm showing the one that's going to embed in, so here we are. We're showing PowerPoint, isn't it grand blah blah blah when I'm all done I simply go I get that same dropdown, which you're not saying it's on another screen I click stop.

00:25:38.430 --> 00:25:44.130
Michael Gannotti
Now it's gonna drop this. Everything that was recorded on that screen.

00:25:45.090 --> 00:25:47.370
Michael Gannotti
I can resize the video.

00:25:47.330 --> 00:25:47.890
Sue Vencill
Love it.

00:25:48.330 --> 00:25:49.050
Michael Gannotti
Right?

00:25:49.720 --> 00:25:58.350
Michael Gannotti
Do all whatever I want to format and then last but lot not least when I'm ready, I can publish it directly to stream.

00:25:59.260 --> 00:26:04.130
Michael Gannotti
Or if I want to save it locali I say export to video.

00:26:05.120 --> 00:26:09.870
Michael Gannotti
By default it says a 1080P. I can't go all the way up to 4K.

00:26:11.590 --> 00:26:24.660
Michael Gannotti
You it automatically says use recordings and timings which are all built in with everything else and I click. I'm not going to do it's it'll I'll have to wait for it to render then it will create the video.

00:26:20.910 --> 00:26:21.240
Sue Vencill
Yeah.

00:26:25.580 --> 00:26:33.220
Michael Gannotti
And I'm done so I can do a mix of PowerPoint and screen sharing to show show me how.

00:26:26.910 --> 00:26:27.660
Sue Vencill
Very cool.

00:26:34.690 --> 00:26:44.830
Michael Gannotti
And I can create video very easily from PowerPoint. You know, very rich demonstration videos and I don't have to be a kamt Asia expert or a.

00:26:45.510 --> 00:26:54.060
Michael Gannotti
Adobe Premier or some other video editing? I don't know how to use PowerPoint. I know how to go pick second show things, that's it.

00:26:55.180 --> 00:26:58.510
Sue Vencill
Very cool, thanks for ships. Thanks for showing that Mike G.

00:26:58.860 --> 00:27:00.230
Michael Gannotti
So that that's mine.

00:26:59.460 --> 00:26:59.810
Sue Vencill
Cid.

00:27:02.350 --> 00:27:10.720
Scott Moore
And that that's actually been around for. I mean, I remember back in 2011 you could. You can easily do and I know voice back then 'cause that actually done it.

00:27:02.570 --> 00:27:03.090
Sue Vencill
Yeah.

00:27:11.620 --> 00:27:17.280
Scott Moore
With the mirroring voice in love, you know live presentations into a PowerPoint.

00:27:17.910 --> 00:27:22.680
Scott Moore
It's really cool to see all these new features, video and sharing the stream. It's really.

00:27:22.490 --> 00:27:24.950
Michael Gannotti
It's totally cool, yeah?

00:27:27.280 --> 00:27:29.170
Michael Gannotti
Anybody have anything else?

00:27:32.210 --> 00:27:35.150
Sue Vencill
Looking for ideas for next one. Sent him to us.

00:27:32.460 --> 00:27:32.690
Michael Gannotti
So.

00:27:34.060 --> 00:28:01.130
Michael Gannotti
Well yeah, so ideas for next one for people out there I do have. I'm just going to show this really really quick then just because again people just don't seem to know. So let me go ahead and share. I'm just going to share regular and screen two so here we are again in a you know showing a screen within PowerPoint itself. If you go up to the search bar.

00:28:02.130 --> 00:28:18.070
Michael Gannotti
And you type well, number one I used translate there is translator if you want to translate your slides or content and slides for different format. It's all right there. But also if you start typing subtitles.

00:28:19.150 --> 00:28:32.960
Michael Gannotti
Right, you're going to get this subtitle settings. You can say always use them. So when you present so this kind of cool when you go to present, I'm going to say, uh, subtitle language.

00:28:35.530 --> 00:28:38.910
Michael Gannotti
Let's make this sub. Don't know whatever you want to make it.

00:28:37.950 --> 00:28:39.450
Sue Vencill
French, French.

00:28:39.810 --> 00:28:40.580
Michael Gannotti
French.

00:28:41.240 --> 00:28:44.060
Michael Gannotti
First friends, here we go and.

00:28:41.890 --> 00:28:42.330
Sue Vencill
Here to help.

00:28:45.680 --> 00:28:52.360
Michael Gannotti
Whoops, I just do get back here and then I had not clicked. I'm just going to click it.

00:28:53.820 --> 00:28:55.220
Michael Gannotti
Subtitle again.

00:28:56.630 --> 00:29:07.150
Michael Gannotti
And I'm gonna say always use just so it'll automatically do it so we can come in here and go to present. Now I'm going to start to present slideshow.

00:29:10.020 --> 00:29:12.170
Michael Gannotti
And so here we are.

00:29:13.640 --> 00:29:32.560
Michael Gannotti
Presenting on this slide and you can see my French that is appearing. I do not speak French well. I remember from 7th grade French which Madam Cohen was very kind to pass me in. I remember Jenny Paul Francais, which means I don't speak French.

00:29:33.830 --> 00:29:59.780
Michael Gannotti
And, uh, see it. It tried to train it, try to do it literally, but here we are. We're getting translation. So when you have multiple an I will tell you I actually had to travel back and forth for a compete with. I'll just say a very large search vendor who does some productivity years ago and with a very large pharma organize going back and forth to France. And when I did my presentations.

00:30:01.290 --> 00:30:14.110
Michael Gannotti
This is what I was doing. I had them. The presentations were in English I had. I used translator to have a translated version to leave with them. But as I presented I turned on subtitles.

00:30:16.350 --> 00:30:17.950
Michael Gannotti
And that's it so.

00:30:19.330 --> 00:30:20.690
Michael Gannotti
That's why the little tip.

00:30:21.370 --> 00:30:25.380
Sue Vencill
Yeah, it's a good one. And and Mike G. Do we charge extra for that?

00:30:26.770 --> 00:30:51.800
Michael Gannotti
I would say it's free but its value add no. You get it with the system. It's part of our accessibility. I mean accessibility isn't just, you know if I'm hearing impaired, which I could do that in English. Though for hearing impaired right in English audience, but it's for accessibility across multiple languages and all. I mean visual versus hearing all kinds of things right so?

00:30:39.670 --> 00:30:40.060
Sue Vencill
Right?

00:30:51.390 --> 00:31:01.170
Sue Vencill
Yeah, I've been. Accessibility is going to be coming up on every single mid day cafe one way or another. 'cause of Microsoft focus on closing that disability divide. I love it.

00:31:01.980 --> 00:31:03.820
Sue Vencill
A very passionate about that.

00:31:02.080 --> 00:31:05.400
Michael Gannotti
I was looking to see I. I don't see it.

00:31:04.300 --> 00:31:31.340
Phil Urban
Yeah, and it all it all ties into all the products to right if we hit publish the stream here it gets published. A stream stream has those live translate capabilities built in teams. I have the transcription going at the bottom of this call right now built into teams so we're focusing on PowerPoint here. It's about how you're using the tools in your day to day life. They all kind of work together on a whole excess ability.

00:31:25.100 --> 00:31:25.400
Michael Gannotti
Right?

00:31:32.220 --> 00:31:32.510
Phil Urban
Front

00:31:35.500 --> 00:31:35.990
Sue Vencill
Love it.

00:31:35.520 --> 00:31:46.020
Michael Gannotti
So I just open when I didn't know if it was enabled mine or not, but if you're not familiar and then I'm just going to shut up, will close this out immersive reader.

00:31:46.980 --> 00:31:59.020
Michael Gannotti
Which is enabled in more and more applications for Microsoft. It's now enabled in SharePoint for online content where it will read to you and stuff. You can here you go, you can hear it.

00:32:00.530 --> 00:32:17.160
Michael Gannotti
You know how to hear tax and stuff, but look up immersive reader and Microsoft just going bang it. Google it a Yahoo DuckDuckGo it whatever the case might be. Search on it and some really cool stuff you can do.

00:32:16.720 --> 00:32:18.590
Sue Vencill
Maybe we can talk about that next week.

00:32:19.600 --> 00:32:22.530
Michael Gannotti
That's cool, well, you're you're miss accessibility.

00:32:22.650 --> 00:32:30.840
Sue Vencill
I'm trying. I mean I got it's a lot of work and live up to title. There's just so much. But yeah, we can do that next week. I may be called to say.

00:32:26.440 --> 00:32:27.710
Michael Gannotti
Immersive reader.

00:32:29.970 --> 00:32:30.330
Michael Gannotti
You

00:32:31.240 --> 00:32:36.570
Michael Gannotti
yeah Lowell, let's talk accessibility. We can talk immersive and then some other.

00:32:38.270 --> 00:32:39.770
Michael Gannotti
Some other cool stuff we're doing.

00:32:39.380 --> 00:32:41.240
Sue Vencill
All text I think is a big topic.

00:32:39.560 --> 00:32:46.050
Phil Urban
yeah some some great stuff built into Windows 10 box testability. Two people that are colorblind hard to see, hard to hear.

00:32:47.170 --> 00:32:47.840
Phil Urban
A lot built in.

00:32:47.410 --> 00:32:47.850
Sue Vencill
Thanks.

00:32:48.550 --> 00:32:50.810
Michael Gannotti
Dude, we're going to tap you next week.

00:32:50.880 --> 00:32:52.470
Sue Vencill
Yep, done.

00:32:54.340 --> 00:32:59.610
Michael Gannotti
Alright, anybody have any last thoughts? Any big thing come through with them in a customer?

00:33:00.170 --> 00:33:01.880
Michael Gannotti
You wanna talk about, you know?

00:33:04.360 --> 00:33:05.090
Michael Gannotti
Anything?

00:33:08.120 --> 00:33:09.230
Sue Vencill
Q4 man.

00:33:09.260 --> 00:33:10.940
Michael Gannotti
Q4 yeah.

00:33:11.520 --> 00:33:22.030
Scott Moore
I will mention a team staying the end end to end encryption. It's coming. It's coming in July, so there's been some public announcements around it into any encryption.

00:33:22.520 --> 00:33:35.130
Michael Gannotti
Although I'm gonna just throw this out there, we're doing it because everybody asks it's one of those checkboxes. My gut says once people really understand what end to end encryption does.

00:33:30.310 --> 00:33:30.940
Sue Vencill
Yeah.

00:33:35.730 --> 00:33:38.870
Michael Gannotti
Most of their security folks won't let him do it.

00:33:38.920 --> 00:33:54.760
Scott Moore
Right, and that's that's right. One thing with that, though it is once it does get enabled, you do have that ability that you can toggle it on and off target off the A policy so you can do it for subsets of people were for the entire organization, but it's coming.

00:33:39.830 --> 00:33:40.560
Sue Vencill
I agree.

00:33:49.410 --> 00:33:49.790
Michael Gannotti
Yes.

00:33:54.780 --> 00:33:55.900
Michael Gannotti
And that's a good thing.

00:33:56.630 --> 00:34:06.350
Scott Moore
And but it has been announced that it will be available July and it should be available and I missed everybody's tenants. You know, by mid July that's public knowledge. As of right now.

00:33:56.800 --> 00:33:57.080
Michael Gannotti
Yeah.

00:34:04.450 --> 00:34:04.930
Michael Gannotti
Yeah.

00:34:06.220 --> 00:34:06.670
Michael Gannotti
Cool.

00:34:08.060 --> 00:34:15.090
Michael Gannotti
And I guess that's it. I do want to do not next week 'cause we're going to accessibility. I want to do a.

00:34:17.060 --> 00:34:24.750
Michael Gannotti
Viva Connections one soon and the reason I'll just this is my one experience I was on with an account team today.

00:34:25.790 --> 00:34:31.430
Michael Gannotti
And our own folks misunderstanding about the level of complexity.

00:34:32.800 --> 00:34:43.200
Michael Gannotti
Not to mention customers not understanding and by default thinking. Well, this is going to be a huge shift and lift effort and Scott is it huge shift and left.

00:34:43.600 --> 00:34:45.600
Scott Moore
Not at all. It's very easy.

00:34:46.120 --> 00:34:46.640
Michael Gannotti
I.

00:34:46.300 --> 00:34:47.420
Scott Moore
I can attest to that.

00:34:47.570 --> 00:35:10.620
Michael Gannotti
I I got into it with with some internal folks. I'm like this is like the stupidest, simplest, no brainer to get from A to B. Yes, but they're going to want to wire framing with this and this group and blah blah blah and I'm like woah woah. Woah woah you people are way overthinking this so I want to hit on that I got into I will say I was a little.

00:35:11.800 --> 00:35:27.090
Michael Gannotti
Pitesti mood. That's a nice way to say. Got into a little testy. And then, when it when I file explained it and went through it really wait a minute, that's like totally the opposite away I'm positioning, I've been positioning and this way it makes way more sense and I was like.

00:35:29.040 --> 00:35:29.710
Michael Gannotti
Thank you.

00:35:30.590 --> 00:35:37.860
Michael Gannotti
Thank you very much. This is not rocket science and that includes for people who are on Prem today, so alright.

00:35:39.120 --> 00:35:45.210
Michael Gannotti
Any last thoughts? Any things people want to call out, upcoming events, shoutouts before we close?

00:35:46.490 --> 00:35:48.200
Michael Gannotti
In the next 30 seconds.

00:35:49.590 --> 00:35:53.100
Phil Urban
So the new version of Windows, what was the date was the 25th.

00:35:52.550 --> 00:35:52.840
Michael Gannotti
What?

00:35:53.300 --> 00:35:54.080
Scott Moore
24th.

00:35:53.560 --> 00:35:57.950
Michael Gannotti
We're we're showing something about Windows on the 24th.

00:35:57.070 --> 00:35:59.560
Phil Urban
So the new versions of next version, something like that.

00:35:59.770 --> 00:36:04.110
Michael Gannotti
Something like that. There's something happening with Windows 24.

00:36:04.430 --> 00:36:05.210
Sue Vencill
It's coming out.

00:36:05.750 --> 00:36:08.030
Michael Gannotti
Stay tuned stain bat channel.

00:36:09.850 --> 00:36:12.170
Michael Gannotti
Alright, well with that this is Mike.

00:36:13.920 --> 00:36:14.200
Scott Moore
Scott

00:36:15.290 --> 00:36:15.960
Sue Vencill
Sue

00:36:16.440 --> 00:36:17.130
Phil Urban
And Phil.

00:36:17.880 --> 00:36:49.060
Michael Gannotti
Meeting everybody, thank you for tuning in. Remember to share this. You can always find all of us as well as our colleagues on our blog at AKA DOT Ms Slash HLS blog. That's AKA dot Ms Slash HLS blog. You can also find this all on LinkedIn. We'd love to hear your thoughts or questions. Your ideas? Please let us know. Share this with your colleagues. Let them know about the weekly podcast and again you can also find us.

00:36:49.110 --> 00:37:02.380
Michael Gannotti
For your audio mobile pleasure on iTunes podcasts, Spotify as well as on Google Podcasts and with that, did you have a great day? Take care and is always chow.

Co-Authors
Version history
Last update:
‎Jun 10 2021 06:46 AM
Updated by: