So anyway i've been looking for a board management software for some time now and we have actually adopted one for our organization, after a lot of research. We had to consider a lot of facts and inputs from a lot of people for this decision and i though i should share some of those important inputs or facts that made us choose such a solution. So here is my notes and some important points on Why You Should Be Using SharePointBoard Management Software?
Increased Security If there's one thing your board members are concerned with, it's security. Attacks from malicious third parties are getting more and more sophisticated by the day.
Adaptability As with any other business tool, the software you use needs to match the work that you're doing. In this case, your board meeting software needs to be customized to fit your needs.
Adoptability Your board members don't want to spend time fiddling with a system. They want to be able to log into it and do what they need to do.
Efficiency Let's face it, your board members are probably very busy people. They don't want to have to spend a ton of time on board meeting processes.
Engagement Just because someone is a member of your board doesn't mean they're engaged with what's going on. It's important to make sure that each member is tuning into what's going on and is actively engaged in their responsibilities.
Document Storage Generally, each board meeting will have supplemental documents that board members will need to reference during and after the meeting. It can be difficult to distribute these over email or through mail.
Communication There are times when board members need to message each other outside of board meetings. Other times, board members may want to message each other privately while meetings are going on. Like with any other business tool, board management software isn't something you should purchase blindly. Do your homework and and make sure that you're using the best board management system - one built on SharePoint.