SOLVED

Creating a new address list

Brass Contributor

Hi all,

 

I am trying to create a new address list that is shared only with a select security group in my 365 tenant. Does anybody know how I would go about doing this? I have found a few things on the Learn website, but it usually leads to a dead end.

7 Replies
best response confirmed by EMKody (Brass Contributor)
Solution
Address lists are by default visible to everyone within the company. If you want to limit visibility, you will have to also configure Address Book Policies, and assign them accordingly. Here are the relevant docs:

https://learn.microsoft.com/en-us/exchange/address-books/address-lists/manage-address-lists
https://learn.microsoft.com/en-us/exchange/address-books/address-book-policies/assign-an-address-boo...

Alternatively, you can store the contacts within a user/shared mailbox and share the list from there.

@VasilMichev,

 

When I use the New-AddressList command, I am getting the following error:

cmdlet New-AddressList is not present in the role definition of the current user

However, I have ensured that I have added the appropriate role permissions to a role group that I am a part of. Any ideas, or is this likely just something where it is taking time to propagate the role change? 

Make sure you reconnect PowerShell after adding the roles.
I've restarted PowerShell, and reauthenticated for EXO multiple time.
Check via the EAC then (the role assignment I mean, you cannot manage ALs in the UI), or re-add the permission.
Looks like I just had to be patient. Got it rolling now though, thanks for your help!

@VasilMichev ...Hello everything is fine?

 

See... In my case, one tenant, several domains - consequently several users and a great need to improve the visualization of the GAL.

 

Users of a domain preferably want to see - see - consult users of their own domain BUT ... but can consult all Tenant users.

 

Reading what you wrote, it seems like it meets my desired scenario.
- Create a GAL-DOM01
- Create a GAL-DOM02

 

- Create a policy POL-GAL-DOM01 for use of GAL-DOM01
- Create a policy POL-GAL-DOM02 for use of GAL-DOM02

 

Then I assign the policies to the users, POL-GAL-DOM01 to email address removed for privacy reasons , POL-GAL-DOM02 to email address removed for privacy reasons ...

 

But if I want - need - organize by New Address Lists?!?!?

For example...

In DOM01 I want to separate HR, IT, DEV.

How to ensure that these lists are visible only to GAL-DOM01/ POL-GAL-DOM01 users?

 

That cannot be seen by users of GAL-DOM02/POL-GAL-DOM02 or even by users who do not have an address catalog policy, users of


Again... Reading what you say, it seems to me that it is possible to achieve this scenario, but when I go to operationalize it, I don't see a way out "Default Global Address List".

 

If I haven't made myself clear, please ask, I'm at your complete disposal.

Thank you for your attention

 

1 best response

Accepted Solutions
best response confirmed by EMKody (Brass Contributor)
Solution
Address lists are by default visible to everyone within the company. If you want to limit visibility, you will have to also configure Address Book Policies, and assign them accordingly. Here are the relevant docs:

https://learn.microsoft.com/en-us/exchange/address-books/address-lists/manage-address-lists
https://learn.microsoft.com/en-us/exchange/address-books/address-book-policies/assign-an-address-boo...

Alternatively, you can store the contacts within a user/shared mailbox and share the list from there.

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