Aug 18 2016 11:37 AM
Aug 18 2016 11:37 AM
I have a bit of an interesting issue. I have a department that has split into two departments. The "new" department, department1 is keeping the name of the old department, and therefore wants the shared mailbox associated with department1 (firstname.lastname@example.org) The new department, department2, has a new mailbox, email@example.com. Great. However, the new department wants all of the contents of the old mailbox, including all of the folders from firstname.lastname@example.org, copied/moved to the new mailbox, email@example.com, and firstname.lastname@example.org to essentailly start fresh and blank.
I was thinking I could just rename email@example.com to firstname.lastname@example.org, and create a new mailbox called email@example.com - however that won't work because Exchange Online will keep the previous alias assigned to the original mailbox, and that isn't able to be deleted.
So I thought I'd use Search-Mailbox to move all of the mail - Search-Mailbox -identity firstname.lastname@example.org -TargetMailbox email@example.com - however, this requires a TargetFolder to be specified. If I try to specify Inbox, it creates a subfolder under Inbox, with all of the folders/messages. If I specify / for root, the messages disappear, because the root isn't visible (they show up in a search).
My question is, is there anyway to copy these messages, and folders, intact, from the one shared mailbox, over to the other shared mailbox so all of the folders etc. show up under root, and the messages that are in the inbox to into inbox, and sent items go into sent items, etc.
Any ideas? I was hoping not to have to export to PST and import the PST.
Aug 18 2016 01:53 PM
Just an update, I tried with the PST import, and specified / for the TargetFolder in the Input Map File, and it still creates a folder of the old mailbox name under the root of the mailbox.
Aug 18 2016 03:09 PM - edited Aug 18 2016 03:09 PM
Give yourself admin rights to both mailboxes.
Once both appear in Outlook right click on the folders/items and drag-n-drop from department1 to department2. As you get over the destination and release the mouse button select Move from the pop-up menu.
Aug 29 2016 12:02 AM
Aug 31 2016 11:27 PM
Craig, Cary is essentially right with the answer:
If you use Outlook then you can grant yourself access to both shared mailboxes. They should appear in Outlook on the tree on the left. Open both mailboxes, go to the folders in mailbox 1 and drag and drop the subfolders from the department 1 mailbox to the department 2 mailbox (Inbox).
The same can be done with the messages that are in Inbox: select all messages (by using CTRL+A) and drag them to the department 2 mailbox. Allow some time to complete the move, so don't close Outlook to quickly.
Do this for all folders (Sent and Deleted items) and your Department 1 mailbox is cleaned up.
Apr 10 2018 06:42 AM