SOLVED

Admin account gets a mail from all recieved mails from everyone in the domain

Copper Contributor

The admin receives a notification in the mail of every mail received in the domain.

The notification looks like this:

notification.png

Its only the incoming messages not the outgoing.

How can i stop this?

 

with regards

Niek Schouten

7 Replies

Hi @Schrudcher,

can you check if you have a Tranport rule set up in Exchange Admin Center (Online or on-prem) that the Admin recieves Email notifications for all incoming emails (to control the flow of email messages within an organization).

You can check this in Exchange admin center (https://admin.exchange.microsoft.com) --> Mail flow --> Rules

LeonPavesic_0-1694424894747.png


Manage mail flow rules in Exchange Online | Microsoft Learn

Mail flow rules (transport rules) in Exchange Online | Microsoft Learn


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Kindest regards,


Leon Pavesic

thanks for the fast replay,

I am sorry for the confusion i may have created, but we do not use exchange online but exchange 2019 on site (in the house)
I do not have any rules i can see in the ECP center.
I do not know how i can find, show the rules in the PS-shell for exchange.

With regards.

Hello @Schrudcher,

thanks for the update:

To check all transport rules in Exchange Server 2019 using PowerShell, you can use the Get-TransportRule cmdlet. Here's how you can do it:


1. Open the Exchange Management Shell (EMS):
- Log in to your Exchange Server and open the Exchange Management Shell from the Start menu and run it as an administrator.

LeonPavesic_0-1694427329830.png

 

2. Run the PowerShell Command:

Get-TransportRule



This command will display a list of all transport rules configured in your Exchange Server 2019 environment.

LeonPavesic_1-1694427477970.png


You can also use this command if you have some active rules to see the details of it

Get-TransportRule -Identity "<RuleName>" | Format-List

 

Please click Mark as Best Response & Like if my post helped you to solve your issue.
This will help others to find the correct solution easily. It also closes the item.


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Kindest regards,


Leon Pavesic

 

hello Leon,

 

Thanks again for the quick replay, its just me who is a little late (slow)

 

I did what you asked me to do to check the rules but there are no rules or do i some thing wrong.

 

this is the box of the ex-psshell.

 

ex-PSshell.PNG

 

best response confirmed by Schrudcher (Copper Contributor)
Solution
It's possible these are journal messages (my Dutch isn't great so I'm doing a bit of guessing!), which are either configured under the mailbox database properties (under Maintenance) or under Compliance management in the Exchange Admin Centre.
The only other option I can think of if you've ruled out transport rules is that forwarding is configured on the mailboxes themselves. You can check this by running Get-Mailbox | select name,*forward*

@Dan Snape 

I think you are correct.

I removed the admin mail adress from the database maintenance properties. 

exchange database onderhoud.png

I think i did understand it not the way i should be. I thought the admin would get a log file mailed.

 

Will see if this will fix the problem.

 

 

Yes problem is now solved. Nomore e-mails in the admin inbox.

 

Specify a recipient to enable logging on this mailbox database. Delete the listed receiver to disable logging.

this is the message when you put your cursor on the field.

The part under this messages is the time table for the databse maintenance.

Because its not saperated by an blanco line or some space it seems that it is the receiver of the logfile created during maintenance.

but it has nothing to do with it.

 

Best regards

Niek Schouten

1 best response

Accepted Solutions
best response confirmed by Schrudcher (Copper Contributor)
Solution
It's possible these are journal messages (my Dutch isn't great so I'm doing a bit of guessing!), which are either configured under the mailbox database properties (under Maintenance) or under Compliance management in the Exchange Admin Centre.
The only other option I can think of if you've ruled out transport rules is that forwarding is configured on the mailboxes themselves. You can check this by running Get-Mailbox | select name,*forward*

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