Did you hear of room lists? What is a room list?
A room list is a collection of room mailboxes. Room lists are specially marked distribution groups that you can also use the same way you use ‘regular’ distribution groups. You can only create room lists using the Exchange Management Shell. This article goes over how to create a room list in Exchange. We highly recommend defining room lists to mirror your building layouts, so that the room finder works best.
We wanted to talk about this because we have now released the new room finder experience to Exchange Online Outlook on the web (and you should start seeing it roll out to other Outlook clients over the next few months).
Note: If room lists are not set up, the room finder will not be very useful.
Setting up this properly allows you to see cities under Room Finder, like the following:
1. List of recent room lists that user used or rooms that user booked that belong to those room list.
2. List of all cities where room list (buildings) are located.
1. Capacity of a room (use the -Capacity property)
2. Floor on which the room is located (-Floor property)
3. Define other features a room may have:
Coming soon: to add more filters, the ‘tag’ property can also be set per room mailbox using Set-Place cmdlet (-Tags property) or places API. The room finder will display the unique tag string value for each room (see the “Bean bags” tag in the above screenshot, as an example.)
How can I see a list of all room lists without having to filter by city first or select recent room list?
This functionality is not available today but you can still search for the room list. The Outlook team has acknowledged there is a request to see all room list at once and will consider this request.
Why can’t I see all the cities that my company has a presence in?
There are 2 reasons why this may happen:
Why is my room list (building) under the wrong city?
This is most likely due to an incorrect city value set for the room. Please review what the city value is for rooms and confirm it is correct.
I see the room finder in Outlook on the web; will the same show up in Outlook for Windows and Mac?
Yes. We are working on releasing this to other Outlook clients.
Do my room mailboxes need to be in Exchange Online for this room finder feature to work?
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