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# summing with multiple criteria

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# summing with multiple criteria

I would like to find the total popo (second column below) for each category name in the first column for each class (third column) only for rows that are not empty in the last column (criteria).

Any help?

 Name pop class criteria A 38107 Medium A 27720 Medium A 80542 Medium A 55828 Medium k B 23771 Medium B 99218 Medium C 30365 Low C 35420 Very High s-z-y C 8930 High y-h-f

Thank you so much.

11 Replies

# Re: summing with multiple criteria

It could be done with PivotTable. Add data to data model creating it and use measure

``Total pop:=CALCULATE( SUM(Table1[pop]), NOT( ISBLANK( Table1[criteria] ) ) )``

Result is

# Re: summing with multiple criteria

With Class added to the pivot table:

# Re: summing with multiple criteria

@Sergi thanks for the quick respponse. how about if I am trying to pull this calculated value into another table with other values I am pulling from other worksheets...is there an alternative formula I can use?

# Re: summing with multiple criteria

@Lycias , you just use another data source - if I understood the question correctly.

best response confirmed by Lycias (Occasional Contributor)
Solution

# Re: summing with multiple criteria

@Lycias If using Excel 365 you can use dynamic arrays to FILTER the three lines and then SUMIFS to get the totals. Two formulas and a third to pull the data to another table.

Formula 1, G3

1. defines the data range as a3:d11.
2. The wanted data is all rows in dataRange and column 1 and 3.
3. Criteria is all rows (zero means all rows when indexing only one column) column 4
4. Output is data columns where the length of the criteria column is greater than 0

=LET(dataRange;A3:D11;
dataCols;INDEX(dataRange;SEQUENCE(ROWS(dataRange));{1\3});
criteraCol;INDEX(dataRange;0;4);
output;FILTER(dataCols;LEN(criteraCol)>0);
output
)

The last parameter "output" may be changed to the other names for exploring each part.

Formula 2, i3

G3# is the dynamic range anchored in cell G3:

INDEX(G3#;0;1) means all rows (zero) and column 1 being the filtered names.
D3:D11;"<>" means not empty.

=SUMIFS(B3:B11;A3:A11;INDEX(G3#;0;1);C3:C11;INDEX(G3#;0;2);D3:D11;"<>")

Formula 3, p3

Concatenates m3:m14 with a pipe and n3:n14.
The combination is then xlookup'ed in the same combination of name and class.

=XLOOKUP(M3:M14 & "|" & N3:N14;INDEX(G3#;0;1) & "|" & INDEX(G3#;0;2);I3#;"")

Formula 1 and 2 gives in much result similar to a pivot table but this does not need manual updating.

The solution uses functions as of now available only in Excel 365 but will be available in Excel 2021 .

# Re: summing with multiple criteria

@Lycias Using Tables, the solution is more readable and expands the source data. Added another sheet using Tables.

# Re: summing with multiple criteria

@bosinander thanks so much, this worked perfectly fine. I added another sumif column to sum column I if column G is the same. let me know if there is a way to do it once in column I sumifs formula.

# Re: summing with multiple criteria

@bosinander Perfect, super helpful. Thanks a lot.

# Re: summing with multiple criteria

@Lycias A summary by Name only..?
dataCols (output dimensions) is then indexing only the first column (zero to get all rows).
Since there will be duplicates, UNIQUE is added to get them only once each.

=LET(dataRange;A3:D23;
dataCols;INDEX(dataRange;0;1);
criteraCol;INDEX(dataRange;0;4);
names;FILTER(dataCols;LEN(criteraCol)>0);
output;UNIQUE(names);
output
)

# Re: summing with multiple criteria

@bosinander, this is what get on a sample of the data......somehow the SUMIFS doesn't seem to recognize that I want the sum for each region, for each class only when it is not empty for the cov column. kindly se attached. not sure where it is not right. For this region, the sum I want should be 148 530 for class "high" but it is giving me a total which i know is for all "high" for region a not only those "high" that are not empty in column "cov". Thanks!

# Re: summing with multiple criteria

@bosinander, I saw that although the empty cells under cov look blank, they are not really blank. I corrected that and now it works perfectly. Thanks for the handy formula and approach. You may disregard my previous post.