Populate Multiple Tabs From An Input Tab

Copper Contributor

Hello everyone!  Trying to create a more simplified reports tool for the wife lady.  She has a weekly report to run and print for 8 technicians, with input data in columns A:Q and various amounts of rows, row 1 being column titles.  Column A will always been a techs name, with B:Q being various bits of data.  With only 8 techs at the site, so I'd like to have one tab each with their data populated from the input tab.

2 Replies

Hi Ezekiel_Zacharias,

I understand you're looking for a way to simplify your wife's weekly report generation in Excel. Here's a solution that combines the best of both worlds and addresses potential concerns:

Method 1: Using Formulas (Efficient and Flexible):

Copy Headers: In the input tab, copy the header row (row 1) and paste it as the first row in each new technician tab.
Create Dynamic References: In each technician tab, starting from cell B2, use the following formula (adjust cell references as needed):
Excel

=INDEX(Input!$A$2:$Q$100, MATCH(A2, Input!$A$2:$A$100, 0))

.
Explanation:

INDEX(Input!$A$2:$Q$100): This part specifies the range of data in the input tab.
MATCH(A2, Input!$A$2:$A$100, 0): This part finds the row number in the input tab where the technician's name in cell A2 matches a name in column A of the input tab.
0 within MATCH ensures an exact match.
Drag the Formula Down: Drag the formula down to fill the remaining rows in each technician tab. This formula will automatically populate the corresponding technician's data from the input tab.
Method 2: Using PivotTables (Easy and Interactive):

Create a PivotTable: In each technician tab, insert a PivotTable.
Set Up the PivotTable:
In the "Rows" area, place the "Technician Name" field.
In the "Values" area, place the desired data fields (B:Q).
Filter by Technician: Use the slicer in the PivotTable to filter the data for each technician, effectively creating separate reports.
Benefits of Combined Approach:

Flexibility: Formulas offer more control over individual cell values.
Ease of Use: PivotTables are user-friendly for filtering and summarizing data.
Additional Tips:

Conditional Formatting: Apply conditional formatting to highlight specific data points or trends in the reports.
Charts and Graphs: Visualize data using charts and graphs for better presentation.
Automate with Macros (Optional): For repetitive tasks, consider creating macros to automate report generation.
Remember to adjust cell references and data ranges according to your specific spreadsheet.

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