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How to Print W2 in QuickBooks?

Copper Contributor

To print a W2 in QuickBooks, go to the "Employees" menu, select "Payroll Center," choose the "Forms" tab, and click on "Annual Forms." Then, select "W2" and follow the prompts to customize, review, and print the form.


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To print W2 forms in QuickBooks, follow these steps:

  1. Launch QuickBooks and open the company file for which you need to print W2 forms.

  2. From the top menu, click on "Employees" and select "Payroll Center."

  3. In the Payroll Center window, click on the "File Forms" tab.

  4. Select the "Annual Forms" section and click on "W2."

  5. Ensure that the correct year is selected, and then click on "Create Form."

  6. QuickBooks will populate the W2 forms for all employees who meet the criteria. Review the information to ensure its accuracy.

  7. Once you've reviewed the information, click on the "Print" button.

  8. In the Print W2 Forms window, choose the option to print either employee copies or employer copies.

  9. Select the printer you want to use and set any additional printing options, such as the number of copies.

  10. Click on "Print" to print the W2 forms.

Ensure that you have the necessary paper and ink supplies for printing the W2 forms accurately. If you encounter any issues please go though our detailed guide on how to print W2 forms in QuickBooks