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# How to count periods of absence in excel

Hey, I am creating a spreadsheet to track holidays and absence. I need to figure out a way of counting periods of absence. For example, in the attachment I want TEST 1 to show as one period of absence whereas TEST 2 should have two and TEST 3 should have three.

4 Replies

# Re: How to count periods of absence in excel

Here is a custom VBA function that you can use:

``````Function Periods(daterange As Range, coderange As Range, code As String)
Dim i As Long
Dim f As Boolean
For i = 1 To daterange.Count
If Weekday(daterange(i).Value, vbMonday) <= 5 Then
If coderange(i).Value = code Then
If Not f Then
Periods = Periods + 1
f = True
End If
Else
f = False
End If
End If
Next i
End Function``````

In CC3, enter the formula

``=Periods(\$B\$9:\$B\$42,CC9:CC42,"S")``

Adjust the ranges as needed, then fill to the right.

Don't forget to save the workbook as a macro-enabled workbook and to allow macros when you open the workbook.

# Re: How to count periods of absence in excel

@Hans Vogelaar Thank you, I'm one step closer now! That doesn't quite get what I'm after though, I need TEST 1 to show as one period and so on as over a weekend should still count as one period. It should only count as more if there is a working day between periods.

best response confirmed by Jack_Roberts (New Contributor)
Solution

# Re: How to count periods of absence in excel

What do you see when you open the sample workbook attached below?

# Re: How to count periods of absence in excel

Hey, that's what I am after thank you. I have copied that formula into my sheet and it works as desired now