Good morning,
I have a form in my access database which filters data from a query to pull up only information with a user entered numerical field. Ultimately, I would like the user to be able to enter the number to search in a text box, click to allow the data to be filtered so that only data with that information is presented and then export the result to excel.
I have the above functional with a DoCmd.ApplyFilter; however, some of the data is stored within a variable which allows rich text format. Exporting the result to excel after filtering strips this minimal formatting, and sometimes truncates the data. Following the suggestion provided under 04 - Rich Text formatting is stripped, I have applied the code referenced in the Microsoft Docs article: How to transfer data from an ADO Recordset to Excel with automation. With some minimal edits, this worked wonderfully to produce a spreadsheet which resolves both of those issues; however, I am only able to output the entire query, not the filtered query result.
How can I edit the code below so that the output is filtered by the value entered in the textbox on the form?
Private Sub Automate_Excel_Click()
' Code adapted from following location: https://docs.microsoft.com/en-US/previous-versions/office/troubleshoot/office-developer/transfer-excel-data-from-ado-recordset , Also used code from https://www.youtube.com/watch?v=7HckYjH_wg4
Dim db As Database
Dim rst As DAO.Recordset
Dim xlApp As Object
Dim xlWb As Object
Dim xlWs As Object
Dim recArray As Variant
Dim strDB As String
Dim fldCount As Integer
Dim recCount As Long
Dim iCol As Integer
Dim iRow As Integer
Set db = CurrentDb
Set rst = db.OpenRecordset("qryCorresTracking")
' Create an instance of Excel and add a workbook
Set xlApp = CreateObject("Excel.Application")
Set xlWb = xlApp.Workbooks.Add
Set xlWs = xlWb.Worksheets("Sheet1")
' Display Excel and give user control of Excel's lifetime
xlApp.Visible = True
xlApp.UserControl = True
' Copy field names to the first row of the worksheet
fldCount = rst.Fields.Count
For iCol = 1 To fldCount
xlWs.Cells(1, iCol).Value = rst.Fields(iCol - 1).Name
Next
' Check version of Excel
If Val(Mid(xlApp.Version, 1, InStr(1, xlApp.Version, ".") - 1)) > 8 Then
'EXCEL 2000,2002,2003, or 2007: Use CopyFromRecordset
' Copy the recordset to the worksheet, starting in cell A2
xlWs.Cells(2, 1).CopyFromRecordset rst
'Note: CopyFromRecordset will fail if the recordset
'contains an OLE object field or array data such
'as hierarchical recordsets
Else
'EXCEL 97 or earlier: Use GetRows then copy array to Excel
' Copy recordset to an array
recArray = rst.GetRows
'Note: GetRows returns a 0-based array where the first
'dimension contains fields and the second dimension
'contains records. We will transpose this array so that
'the first dimension contains records, allowing the
'data to appears properly when copied to Excel
' Determine number of records
recCount = UBound(recArray, 2) + 1 '+ 1 since 0-based array
' Check the array for contents that are not valid when
' copying the array to an Excel worksheet
For iCol = 0 To fldCount - 1
For iRow = 0 To recCount - 1
' Take care of Date fields
If IsDate(recArray(iCol, iRow)) Then
recArray(iCol, iRow) = Format(recArray(iCol, iRow))
' Take care of OLE object fields or array fields
ElseIf IsArray(recArray(iCol, iRow)) Then
recArray(iCol, iRow) = "Array Field"
End If
Next iRow 'next record
Next iCol 'next field
' Transpose and Copy the array to the worksheet,
' starting in cell A2
xlWs.Cells(2, 1).Resize(recCount, fldCount).Value = _
TransposeDim(recArray)
End If
' Auto-fit the column widths and row heights (added additional line to set columns as wrap text.
xlApp.Selection.CurrentRegion.Columns.AutoFit
xlApp.Selection.CurrentRegion.Columns.WrapText = True
xlApp.Selection.CurrentRegion.Rows.AutoFit
' Close ADO objects
rst.Close
Set rst = Nothing
' Release Excel references
Set xlWs = Nothing
Set xlWb = Nothing
Set xlApp = Nothing
End Sub
Function TransposeDim(v As Variant) As Variant
' Custom Function to Transpose a 0-based array (v)
Dim X As Long, Y As Long, Xupper As Long, Yupper As Long
Dim tempArray As Variant
Xupper = UBound(v, 2)
Yupper = UBound(v, 1)
ReDim tempArray(Xupper, Yupper)
For X = 0 To Xupper
For Y = 0 To Yupper
tempArray(X, Y) = v(Y, X)
Next Y
Next X
TransposeDim = tempArray
End Function
