Oct 06 2021 07:47 AM
Oct 06 2021 07:47 AM
I have a form in my access database which filters data from a query to pull up only information with a user entered numerical field. Ultimately, I would like the user to be able to enter the number to search in a text box, click to allow the data to be filtered so that only data with that information is presented and then export the result to excel.
I have the above functional with a DoCmd.ApplyFilter; however, some of the data is stored within a variable which allows rich text format. Exporting the result to excel after filtering strips this minimal formatting, and sometimes truncates the data. Following the suggestion provided under 04 - Rich Text formatting is stripped, I have applied the code referenced in the Microsoft Docs article: How to transfer data from an ADO Recordset to Excel with automation. With some minimal edits, this worked wonderfully to produce a spreadsheet which resolves both of those issues; however, I am only able to output the entire query, not the filtered query result.
How can I edit the code below so that the output is filtered by the value entered in the textbox on the form?
Private Sub Automate_Excel_Click() ' Code adapted from following location: https://docs.microsoft.com/en-US/previous-versions/office/troubleshoot/office-developer/transfer-excel-data-from-ado-recordset , Also used code from https://www.youtube.com/watch?v=7HckYjH_wg4 Dim db As Database Dim rst As DAO.Recordset Dim xlApp As Object Dim xlWb As Object Dim xlWs As Object Dim recArray As Variant Dim strDB As String Dim fldCount As Integer Dim recCount As Long Dim iCol As Integer Dim iRow As Integer Set db = CurrentDb Set rst = db.OpenRecordset("qryCorresTracking") ' Create an instance of Excel and add a workbook Set xlApp = CreateObject("Excel.Application") Set xlWb = xlApp.Workbooks.Add Set xlWs = xlWb.Worksheets("Sheet1") ' Display Excel and give user control of Excel's lifetime xlApp.Visible = True xlApp.UserControl = True ' Copy field names to the first row of the worksheet fldCount = rst.Fields.Count For iCol = 1 To fldCount xlWs.Cells(1, iCol).Value = rst.Fields(iCol - 1).Name Next ' Check version of Excel If Val(Mid(xlApp.Version, 1, InStr(1, xlApp.Version, ".") - 1)) > 8 Then 'EXCEL 2000,2002,2003, or 2007: Use CopyFromRecordset ' Copy the recordset to the worksheet, starting in cell A2 xlWs.Cells(2, 1).CopyFromRecordset rst 'Note: CopyFromRecordset will fail if the recordset 'contains an OLE object field or array data such 'as hierarchical recordsets Else 'EXCEL 97 or earlier: Use GetRows then copy array to Excel ' Copy recordset to an array recArray = rst.GetRows 'Note: GetRows returns a 0-based array where the first 'dimension contains fields and the second dimension 'contains records. We will transpose this array so that 'the first dimension contains records, allowing the 'data to appears properly when copied to Excel ' Determine number of records recCount = UBound(recArray, 2) + 1 '+ 1 since 0-based array ' Check the array for contents that are not valid when ' copying the array to an Excel worksheet For iCol = 0 To fldCount - 1 For iRow = 0 To recCount - 1 ' Take care of Date fields If IsDate(recArray(iCol, iRow)) Then recArray(iCol, iRow) = Format(recArray(iCol, iRow)) ' Take care of OLE object fields or array fields ElseIf IsArray(recArray(iCol, iRow)) Then recArray(iCol, iRow) = "Array Field" End If Next iRow 'next record Next iCol 'next field ' Transpose and Copy the array to the worksheet, ' starting in cell A2 xlWs.Cells(2, 1).Resize(recCount, fldCount).Value = _ TransposeDim(recArray) End If ' Auto-fit the column widths and row heights (added additional line to set columns as wrap text. xlApp.Selection.CurrentRegion.Columns.AutoFit xlApp.Selection.CurrentRegion.Columns.WrapText = True xlApp.Selection.CurrentRegion.Rows.AutoFit ' Close ADO objects rst.Close Set rst = Nothing ' Release Excel references Set xlWs = Nothing Set xlWb = Nothing Set xlApp = Nothing End Sub Function TransposeDim(v As Variant) As Variant ' Custom Function to Transpose a 0-based array (v) Dim X As Long, Y As Long, Xupper As Long, Yupper As Long Dim tempArray As Variant Xupper = UBound(v, 2) Yupper = UBound(v, 1) ReDim tempArray(Xupper, Yupper) For X = 0 To Xupper For Y = 0 To Yupper tempArray(X, Y) = v(Y, X) Next Y Next X TransposeDim = tempArray End Function
Oct 08 2021 02:32 PM
I made the following update to the code and the filter seems to work:
Set rst = db.OpenRecordset("Select * FROM qryCorresTracking WHERE AppNumber LIKE '" & Me.AppSearch & "*'")