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How do I invite bulk users in a Yammer Group?

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Frequent Contributor

I am trying to invite around 1000 Employee's to a Group. How can I do as an Admin of the Network and/or admin of Group?

17 Replies
Solution

Create a CSV file with one column with the heading of "E-mail", no quotes.  Then below that heading, the list of email addresses you want to add.  Might work better if you do it in chunks of a couple hundred, but I've done it with >2,000, so it'll work.  

 

Click the settings button of the group (the cog), and then click Add from address book.  Indicate your CSV file and then hit Preview.  Then, when after it parses all the emails, click "Send X invitations", where X is the number of people you're inviting.  

 

Tips - if there are red x'es over some of the names, there's some kind of issue with those addresses.  Make sure they're all added to your network successfully first.  Also, if they're still stuck, checked your Blocked Users list.  Also, if the circle keeps spinning without getting anywhere, try using a different browser.  IE seems to work with this better than Chrome does, but you might just find the opposite to be true.

When inviting users to a group in an internal community, does the invite send an email to users? Or is it just a notification within Yammer?

Hi @Tom Kretzmer Is it possible to make all the 1000 users admin while adding them to the group using csv ?

Probably - but why in the world would you do that?

Hi @Tom Kretzmer, I'm part of a support team for an organization and a user has asked this question as he wants every user to be able to post an 'Announcement' and as we know, 'Announcement' can only be posted by group admins. Is there any other way to grant all users permission to post announcement? If not, can you please let me know how to make all users admin while adding them to the group using csv ?

Ok, good question and understandable use case.

 

Not sure when I'll be able to do this myself, but when I can I will.  But what you do is trace what API is called when you grant someone group administrator rights, and then replicate that in a PowerShell script.  Of course you can do that manually, but obviously that's terribly inconvenient.

 

Still curious - why is announcement considered an important feature for everyone to have?

I worked on this a little, but I don't have a working script yet.

 

The API is:

 

Post  https://www.yammer.com/<network>/group_members/make_admin

 

The Request body is:  

 

user_id=<User ID to add>&group_id=<group ID>&access_token=<your token>

 

Sorry, need to work on other things, if / when I have time I'll finish a script, or if anyone else does it first, please post it here.

Hi Tom,

I've got a similar use case.  I didn't see that the user that initiated this thread would want to make every member of the group an admin.

 

The reason we have for considering the approach (with this particular group of ours having 568 members out of our total 1,300 members) is that we want every member to receive an email about the post while we're doing community building.

 

It may be that we'll deprecate those permissions after people are habituated to visiting the group.

 

A detailed question: I've read about the bulk user import and the result being sending invitations, but is it possible to also make them members of the group? As opposed to being invited to become members?

 

I understand the preferred method in most cases would be to have the users join the group when invited, but in this one instance, our sponsors want a more definite method to make sure they're in the group.

 

Thanks for any help.

 

Mike

 

 

 

Sorry, my second sentence was unintelligible. "I've got a similar use case.  I didn't see that the user that initiated this thread would want to make every member of the group an admin." Should be: "I didn't see... that your question about 'why would you want to do that' was answered."

 


@Mike Bradshaw wrote:

Hi Tom,

I've got a similar use case.  I didn't see that the user that initiated this thread would want to make every member of the group an admin.

 

The reason we have for considering the approach (with this particular group of ours having 568 members out of our total 1,300 members) is that we want every member to receive an email about the post while we're doing community building.

 

It may be that we'll deprecate those permissions after people are habituated to visiting the group.

 

A detailed question: I've read about the bulk user import and the result being sending invitations, but is it possible to also make them members of the group? As opposed to being invited to become members?

 

I understand the preferred method in most cases would be to have the users join the group when invited, but in this one instance, our sponsors want a more definite method to make sure they're in the group.

 

Thanks for any help.

 

Mike

 

 

 



why' was answered."

Is there a possibility of silently adding everyone in the organization with no emails going out?

@Mike Bradshaw, this method makes them members of the group, whether they accept the sent invitation or not.  It would be more accurate to call the sent email a notification that they've been added to the group, rather than an invitation to join.  

 

My apologies for the long response time.  

@Ronnie Saini, you ask a very good question.  I would say that there's no way within Yammer to do what you ask. but there might be a workaround.  I haven't tried it, but I recommend you try this to see how it works for you.

 

If the group you want the people to be members of is an Office 365-enabled Yammer group, then use Azure Active Directory and add people to that group using those tools.  Try this with a few friends' accounts as a test, and see if they receive emails and if they are indeed added to the group.  As far as I know this should work and shouldn't send email notifications.  Please let us know how this works for you.

 

Thanks!

HI.

When trying to add from a .csv file I get message Capture.PNG

and nothing happens.

My file format is;

E-Mail
user1@domain.com
user2@domain.com

 

Thanks

@Göran Wendelius - Please use the file I am providing and using this file in this specific format you will be able to add resources.

@Deep Tanwar Even I did so, the import takes an endless time. Something else to regard?

 

@Jens_H I've seen this before when using one browser but not the other.  I don't remember which is which, but out of IE or Chrome, one of them works and the other one does this sometimes when performing this function.  Whichever one you used, try the other one.  :)

Hi Ronnie, any answer to send silent invitations to groups in a Yammer netowrk???

regards
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