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Quick Links - Linking to a Filtered Document Library

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Colin2307
Occasional Contributor

Hello,

 

Most of our SP site is setup using Quick Links and the Grid view. This gives a nice size of image and a consistent feel to the site. However, I recently wanted to create a new page that allowed users to click on an image of a department and the link took them to a document library which was pre-filtered to only show documents pertaining to that department. But, Quick Links does not support the extended url and strips all the filtering out which is pretty frustrating. I tried the HERO web part and it does the same. 

 

Example URL

sites/MyDept/Shared%20Documents/Forms/AllItems.aspx ? id=%2Fsites%2FMyDept%2FShared%20Documents%2FPolicies%2DProcedures%2DForms&useFiltersInViewXml=1&FilterField1=Contoso%5Fx0020%5FDepartment&FilterValue1=Operations&FilterType1=Choice&FilterOp1=In

 

URL stripped in Quick Links and HERO to

/sites/MyDept/Shared Documents/Policies-Procedures-Forms

 

I managed to get this working using the Image Web Part but this displays in much larger tiles and ruins the aesthetics of the site. 

 

What am I missing? Has anyone else managed to accomplish this? Seems pretty straightforward but I cannot understand why Quick Links and HERO do not supported filtered urls whereas the Image Web Part does. 

 

Many thanks,

Colin2307

8 Replies

@Colin2307 I'm pretty sure that we haven't been able to pass a filter in Quick Links or the Hero web part but if you create the views you want and link directly to them, it should work fine.

@Colin2307  In on premise SP2013, we would run in to the same thing when trying to put a link with url query parameters into the left navigation - it would strip everything from the ? on. I'm giving this a low probability, but maybe try to use an absolute url - start it with https://<tenant>/sites/....... . In SP2013 it wouldn't strip off the parameters if we did absolute not relative.

 

Worth a shot :)

Solution
I wrote a blog with something similar, but you should be able to use URL shortening tool is how I get around these for the time being.

https://webbtech365.blogspot.com/2018/11/use-mailto-and-other-link-types-with.html

Hello @Susan Hanley,

 

Many thanks for your prompt response. I did try creating a view and linking to that but the issue remains. The view ID gets stripped from the url (see below - ignore link formatting. I added additional spaces so you can see the entire link)

 

URL with View ID

https:// mysite.sharepoint.com/sites/HSEQ/Shared%20Documents/Forms/AllItems.aspx ? id=%2Fsites%2FHSEQ%2FShared%20Documents%2FPolices%2DProcedures%2DForms&useFiltersInViewXml=1&viewid=14b1c604%2D5d07%2D47c7%2Dad4f%2Dec251ffecede

 

How the system stores it

https:// mysite.sharepoint.com/sites/HSEQ/Shared%20Documents/Polices-Procedures-Forms

 

I am linking to a doc library in another site under but within the same site collection so not sure if this is an issue. 

 

 

Hello @Robin Nilsson,

 

I am lining to another site within the same site collection so I am using absolute url in this case. Good shout though. Thank you. 

 

Best regards,

Colin

Hello @Chris Webb,

 

Ah that's interesting. I didn't think of that. I will give that a try. Thank you Chris.

 

Best regards,

Colin

@Colin2307 Probably another reason not to use subsites! :) My next suggestion is a URL shortening service.

Hello @Susan Hanley,

 

Yes I agree :-). Tried the url shortening as recommended by you and Chris and it works a treat. Thank you @Susan Hanley and @Chris Webb very much.

 

Best regards,

Colin

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