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How migrate Calendars with > 5,000 events to SharePoint Online?

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Rob Schmidt
Contributor

How are others dealing with migrating SharePoint on-premises calendar lists to SharePoint Online, given the below requirements? The 3 significant requirements are: 1) Have > 5,000 events, sometimes within a year, 2) Maintain additional non-standard event metadata, and 3) Access that calendar from Outlook. What we've seen is that you can't have that calendar in SharePoint Online, and attach to Outlook because of the 5,000 item threshold. For SharePoint on-premises, we increased the threshold. We've discussed having 2 or more calendars, creating archives. For some groups, this would be a significant impediment to their process.

Manage calendar requirements:

  1. Ability to have > 5,000 events in the calendar and attach that calendar to Outlook
  2. Drag / drop calendar entries onto SharePoint calendar from other Outlook calendars
  3. Track metadata for each calendar event (e.g., specific customer, specific devices)
  4. 30 day & week view of calendar entries, if viewing from SharePoint.
  5. Keep history of calendar entries for specific people
  6. Have a workflow of data decisions and approvals for each scheduled event that involves actions by multiple people
  7. Streamlined data entry form, if managing data entry from SharePoint
  8. Attach files to calendar events.
2 Replies
A third party migration tool can handle this kind of migrations with no problems..I think the SharePoint Migration Tool should also deal with it
We used a tool called ShareGate
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