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SharePoint Content Services January 2018 Update

It's been a super busy time since Ignite 2017 for Content Services in Office 365.  Let’s recap some of the highlights:

 

 

Product updates

 

Office 365 has over 120 million active users every month.  And SharePoint continues to see massive growth online, with usage growing at 90% annually and storage growing at 300%.

 

To help manage content at scale in Office 365, we delivered predictive indexing and queries to allow users to work with the full 30 million item capacity of a document library without throttling large queries.

 

We also rolled out attention views that allow users to identify sets of documents in a library that require additional work, such as updating missing metadata.  Combined with support for bulk metadata updates (rolled out in January) this means you can upload millions of documents and manage metadata and policy in bulk without needing to update each document individually. 

Want to see all of this in action?  Take a look at our walkthrough with Microsoft Mechanics:

 

 

Major happenings

Ignite

At Ignite 2017, we announced our vision and delivery plan for Content Services.   Our presentation is available online.

Gartner Content Services Magic Quadrant Leader

In October, we were excited to announce Microsoft’s placement as a Leader in Gartner’s Magic Quadrant for Content Services.  This makes Microsoft the only company to be a leader for both Content Services Platforms (ECM) and Content Collaboration Platforms (File Sync and Share).  Additionally, we're ranked #1 on Ability to Execute, alone among all other vendors.

Gartner CSP MQ 2017.PNG

New articles and documents on content services

We launched or updated lots of new content about content (“metacontent”?) recently, including our new white paper & Sway presentation.  All of these are now available through the Content Services Resource Center here on the Tech Community, with blog posts, analyst reports, case studies and more.

But wait there’s more…

There's even more activity coming up in the New Year.

Launch.jpgLaunch... 

New capabilities

This week, we’re starting the rollout of file move -- giving customers the ability to move content among OneDrive and SharePoint and back -- with full fidelity for version history and metadata.  This enables important scenarios for managing information architecture in Office 365.

 

To move a file in OneDrive or SharePoint, select a file, and the command bar shows the Move to command. 

Move.pngSharePoint Command Bar - Move to

You can then select the destination for the file. The list of destinations is powered by Microsoft Graph, to show you the destinations that are most relevant to you, or you can browse to find the exact location in your OneDrive or SharePoint sites.

 

We’ve already heard from you about this enhancement.  To learn more, we’ll be answering your most frequent questions in the original January 2018 announcement.

 

In addition, in early 2018, look for:

  • Word SharePoint Properties Panel: We’ll be launching a new panel for Word 2016 to allow users to directly edit metadata column values inside Word for custom library metadata. 
  • New support for Flow to automate document approval and publishing, and to enable simple review and signoff among members of a group.
  • A new setting in the document library web part will be available soon to allow users to configure the part to optionally limit the view to a specific folder within a library.

AIIM Conference 2018

This is the prime event for global information management, records, and content services. AIIM is a leading industry think tank, and Microsoft sponsors its research as part of the Enterprise Leadership Council.  We’ll be a platinum sponsor at this year’s conference, April 10-13 in San Antonio, Texas, with over 1000 attendees expected.

 

Many thanks to all our customers for a fantastic 2017.  Looking ahead, we know there will be many more announcements and developments culminating at the SharePoint Conference (NA) in May 2018.  See you there!

 

4 Comments

Hi Chris,

 

Great update with the bulk editing of properties on upload and in library views. That's a massive improvement to the user experience when uploading from a file system en masse. One thing I notice doesn't seem to work as I expect is the application of Office 365 Labels in the bulk editing panel.

 

The only option that is exposed is the ability to remove labels, not apply them. Is this expected behaviour and is it likely to change anytime soon? (I also note that actually removing labels when more than one document is selecting doesn't work either.)

 

Paul.

Great question from @Paul Hunt - Cimares (aka Paul). Client asked same question today.  Any chance you can respond, @Chris McNulty

Hi David,

 

I bought this up at MVP summit last week and am now working with the Product Group to recreate the problem. It looks like you can actually add labels to multiple documents, but there's a problem with the drop down panel that appears. If you scroll with the mouse you see the other labels. Using the mouse buttons doesn't scroll the small panel properly.

 

Whilst this works for applying labels, it doesn't work for removing them however, so testing is ongoing. I'll post here once I know more.

 

Paul

Thanks buddy - had heard that it was brought up at #mvpsummit. Thanks for doing so!