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Share as a OneDrive link outside organization

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Pavel Večeř
Contributor

Hello all,

 

I am just trying to understand why does not work this scenario:

  • I am writing email in Outlook/OotW and I want to attach a file to it.
  • It asks me if I want to attach it directly or as link to OfB as I have it stored there.
  • So I pick option to share as link. Recipients are outside organization.
  • They are not able to access it.

 

If I go to OfB and share same file from there it is working perfectly.

 

So what is wrong? Why it is not possible to simple attach link to file to email for recipients outside tenant?

Thank you for your answer.

Pavel

5 Replies

When you attach a file   -  By Default it is org can edit.

1.PNG

 

 

 

Try Changing it to Recipient2.PNG

Note that the external user may have to signin or create a Microsoft account with the same sent email address. 

The default should actually respect the settings configured in the SPO/ODFB admin centers, for example in my tenant it's "Everyone can edit". But I agree, that's what the OP should check.

Hello @Maruthi Gadde this is clear for me.

The problematic part is that recipient needs to have MS account to access file. Because when I use sharing approach from OfB - Share with specific people (email) then recipient does not need to have MS account he is asked to fill email and then there is send confirmation password and he has access to file.

 

Another problem with this Share via Outlook email is that there is no sign about such sharing in Manage access in OfB. No link created, nothing.

For me it seems like this kind Outlook kind of sharing is working strange. Especially when it comes to external sharing.

The question is if that is by design or there is something wrong?

Pavel

I tried in my tenant and see exactly what you are seeing.

If shared out of OneDrive the sharing works. If shared out via a File Attachment in Outlook, it asks for and requires the recipient to setup a Microsoft account, irrespective of whether Anyone Can Edit or Recipient Can Edit is selected, which is not how it should behave.

Highlighted

@Stephen Rose should be able to clarify this.

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