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"Stopping participants from downloading PowerPoint presentations at Teams"

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SilviaRina
New Contributor

Hello all.
I hope you can help me. I'm migrating from Skype for Business to MS Teams and there's a feature I use at Skype for Business that I couldn't figure out how to do it at MS Teams, which is stopping people from downloading my PowerPoint Presentations. I work with training and the 'ppt' presentations are for real-time training purposes only, whereas the other files, such as Word, Pdfs, etc., are open for downloading.
At Skype for Business, I could both block the download of my ppt and also attach other documents to be downloaded freely.
Is there such a feature at MS Teams? If so, could you please show me the ropes?

Thanks in advance!

8 Replies

Hi @SilviaRina,

 

are you speaking of Documents in a Team oder just in Chats/Groupchats?

In a Team: you can go to the files tab and click on the "open in sharepoint onlin" after that your browser should pop up and you can switch rights for one file in the top section of sharepoint online. 

 

In a Group chat: You have to edit the rights in your personal OneDrive for Business. There should be a folder named something like "Teams Chat files", right click on the file and head over to details. On the right hand side you should be able to make changes about the rights.

 

Hope this helps you?

Hello @svenseidenberg
Thanks for the prompt response.
Actually, I'm talking about documents. You see, as I understand, in order to share a ppt presentation in a video meeting, I need to first upload the ppt to "Documents" and then share when in a meeting. Well, when I did that at Skype (I mean, uploading the ppt for later usage), we had the option to choose "presenter only" when it comes to downloading a ppt or not.
I'm gonna try what you kindly suggested and see if it works and let you know.
Thanks a bunch!

Hi @SilviaRina ,

 

you do not need to upload the document you can open it in presenter mode.

Just go in the meeting to the screensharing and choose the powerpoint if already open oder click on the powepoint symbol to search for one file! 

 

You can than upload it after the meeting or never if you dont want to.

 

Sven

Just pick the slide via the share button inside the meeting! This isnt shared just presented in meeting!
You may also choose if the participabra may switch between slides on their own

Hi @svenseidenberg 

 

I'm familiar with the screen-sharing mode, which I use a lot when I want to work with PDFs. The thing is, my ppt presentations usually have embedded videos and audios and when I upload to Teams and share, the participants can hear and see the audio from their own devices that way avoiding delays and other internet issues, enhancing the quality of the sound and image. You see, I'm placed in Brazil and I have clients in different States here, and to be honest, the quality of our connection here is far from being good in some States. 
Skype for business worked well when sharing from the hub exactly because of what I said above. That's why I was hoping to get the same feature from Teams. 

Silvia. 
Solution

Hi @SilviaRina,

 

now I get your point. Maybe I did not communicate too well, try this out for you:

upload the ppt to your personal OneDrive for Business (not shared) and then when starting to present hit on the screensharing symbol. Afterwards do not share your screen! on the right side of the menu poped up, you should be able to search for files, select your ppt here.

 

Quality should be much better this way for the participants through streaming from OneDrive and not your personal device and internet connection!

 

Sven

Glad I was able to help @SilviaRina!

 

Have fun with teams!