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Will a Planner Plan automatically be created when I create a Team?

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Gunter Danzeisen
Occasional Contributor

When I create a Team from a O365 group, will a Planner plan automatically be created, like the sharepoint site that is automatically created with each new team?

Cheers,

Gunter

8 Replies
The team plan is not automatically provisioned! Either create a new plan from the planner tab and this one will be provisioned for that group/team! Or from planner choose to create a plan from an existing office 365 group - choose the team! If you go and add a planner tab this will now show up!

Adam
Solution

The behavior that I have seen is that when you create a new Team then an associated Plan is in fact automatically created in Planner. However, that new plan is not visible to you in Teams (for instance to add as an existing Plan) until after you go to the Planner app first.

 

To view this plan for the first time (after creating a Team) you go to the Planner Hub page in the Planner app and click the "All Plans" tab. You should see the associated Team's plan there if you are a member of the Team. After you have viewed the plan in the Planner app, then you can go back to Teams and add it as a tab by selecting it as an existing plan. 

 

I don't think this is the intended behavior between Teams and Planner, but this is what I have observed. 

Yes, indeed! This seems to be correct!!

 

/ Adam

Great, thanks a lot for the clarification.

WHY is a Planner automatically created for each Team? Is there a way to turn this off? All these automatic Planner plans are being created that none of the Team members know about, but if one Team member uses one, everyone else would be clueless. We'd rather be able to conscious make a Planner plan where we want and not have empty ones floating around that no one is accessing. And is this the case for other Microsoft apps than Planner in association with Teams?

@mandel2019 There's some inaccuracy in the statements above.

 

Whenever you create a Team you create a modern group in Azure AD. The purpose of this group is to unify the permissions between different elements that make up services like Teams. For example the group is used by the SharePoint service to set up permissions to allow members to store files etc.

 

Planner is also a service that is connected to modern groups, this is how you can add a user to your team and they get access to your plans. Strictly these plans are only created when you try to use them, they show in planner as it shows the list of all the modern groups you are a member of.

@Steven Collier Thanks for letting me know. That all makes sense, except now there are LOTS of Planner plans out there in the background (see we work with several Teams) whose purpose and even existence seems hidden. If someone on my Team uses one of these automatically created Planner plans, how will the rest of the members of the Team know?

@mandel2019 Microsoft made a decision (very poor in my opinion) that when you create a new Plan from the Planner app that a Group would be created. This has caused a great deal of confusion for many of us. If you go to the Planner app, you will be able to see all of the Plans that you have permission to see. 

When you are in Teams, you can add a Tab, choose the Planner app, and Create a New Plan, or use an existing Plan (from this Teams) Unfortunately, we still cannot use a Plan from another Team/Office Group - which makes is even more confusing. 

When you are in SharePoint or Teams, you can create multiple Plans and each one of them will be connected to the associated Office Group. When you are in Planner, a new Plan can be added to an existing Group, but this is not the default, so many people create a Plan and get a Group which they did not expect. 

Bottom line, its a mess and a lot more confusing than it should be.