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Gary Smith
Occasional Contributor

I have a MS Team with 10+ channels and 30 members. I would like to add a new member (temporary) and restrict them to one channel.  Is that possible in MS Teams?

35 Replies
Currently no, Private channels are currently in development/testing, but it's coming in a future release.

Thanks Christopher.

Would that also hold true for creating a private channel, restricting user access?

Well you would technically make all your channels but the one private I would assume. Don't know exactly how it's going to work, but that's the only way I could see it being doable.

Thanks Christopher.  I'll work on it.  :)

Do you happen to have an ETA on the release of this? We have many users asking for this as well.

 

Thanks, Dave

Is this on the roadmap somewhere? Would be good to have access to the item so we can stay up to date on progress?

@Christopher Webb any update on this feature?

They haven't said anything directly, but you can follow the uservoice here: https://microsoftteams.uservoice.com/forums/555103-public/suggestions/16911079-support-for-private-c...

They post an update from time to time as an admin response, but it's limited right now. I'm sure the twitter verse will light up and we will see some official posts when this is getting ready for release.

Hi,

I have create new team and add 4 member(A, B, C, D) . Add 3 channel

 1. Genneral.

 2. Finnace

 3. Public

I want to add member in a channel

 1. Genneral: A, B, C.

  2. Finnace: B, C

 3, Public: A, B, C, D

PLS, How to configure?

Thanks so much

 

There are no private channels if you want to hide them from others. As far as favoriting (or joining) channels, the only option you have is auto favorite which favorites the channels for everyone in the Team.

You currently cannot see or assign favorites for others.

Private channels are being worked on, and also channel rosters, which I'm hoping will allow some kind of management of favorites (or joins/roster) when that comes.

Hi,

I have 3 team and 3 channel in a team.

  1. Hotel Project Team.
    • Finnance Channel: B, C member
    • Genneral Channel: A, B, C member
    • Public Channel: A, B, C, D member
  2. Office Project Team.
    • Finnance Channel: B, C member
    • Genneral Channel: B, C, E, F, G member
    • Public Channel: B, C, E, F, G member
  3. Relax Projcect Team.
    • Finnance Channel: B, C member
    • Genneral Channel: B, C, E, F, G member
    • Public Channel: B, C, E, F, G member

How to Group same channel and member.

Thanks

 

Hi,

I have 3 team and 3 channel in a team.

Hotel Project Team.
Finnance Channel: B, C member
Genneral Channel: A, B, C member
Public Channel: A, B, C, D member
Office Project Team.
Finnance Channel: B, C member
Genneral Channel: B, C, E, F, G member
Public Channel: B, C, E, F, G member
Relax Projcect Team.
Finnance Channel: B, C member
Genneral Channel: B, C, E, F, G member
Public Channel: B, C, E, F, G member
How to Group same channel and member.

Thanks
Each user can decide to favourite/unfavourite the channels they wish to be updated on. You/Team owners cannot currently restrict members from any channel within a team.

I’ve come up with a workable solution for the Channels permissions issue. It’s a bit of round-about solution, but it works just fine until MS has something more permanent.  I wrote a how-to guide in an article with screenshots.

 

https://www.linkedin.com/pulse/microsoft-teams-restricting-channel-permissions-levar-chan-williams/

 

 

It's not so much the files people want to restrict but the conversations. But this def. is a work around for private file tabs.
Any idea when this update will be rolled out?

Hello,

 

I was wondering if it is possible to restrict members in a team from creating a channel?

 

I know how to restrict the ability to create a Team. I would now like to restrict channels. 

 

Thanks,

Theo

Sure you can!
Right click the team -> manage team -> settings: untick “allow creating and updating channels”
See attached file!

Adam

Any idea when this future will be available?

In my opinion it's a must, besides it make more sense to create a channel when access restrictions are needed, rather than creating new group with the new site in SharePoint. Soon we would end up with dozens of sites, what would make SP unusable, definitely a nightmare for admins 

 

Totally agree. Teams is currently very static and any temporary, smaller or fixed time limit groups and teams will just use Slack.

May I ask: In What way cant you use teams for this

Adam

Yeah, of course, sorry. It's the same issue raised up-thread. If we have a Team set up for 30+ people but want a restricted channel for people within that who are working on a sub-project, it can't be done currently. Everyone in the 30 gets access. We'd have to create a whole new Team for them but this isn't ideal and because of how it is set up here is a bit laborious. 

 

I understand private channels are being worked on though. That'd be a good feature. 

Just this moment seen that you can set up separate chats and add tabs to them. Don't know how I missed that. Does pretty much what I need it to for now.  Soz 

Tabs are a fairly new thing to group chats. Keep in mind that you can have up to 20 members in group chat, and adding a tab does not give permissions to chat participants (you need to managed permissions separately). Otherwise chat group is a good workaround for certain scenarios when a new team is not possible.

Hello Team,

 

 We have 150 members in an O365 Team's – and we create an additional Channel within the Team, and can we restrict access to the Channel or the Files in the Channel to a sub-set of people in the Team.

Not really! A solution is being work upon for this by Microsoft though!

There is no way to set permission on a channel, BUT you can edit the SharePoint permissions for the files tab ( the corresponding channel folder in SharePoint) This will not remove the files tab but there will be a no access message for those who don't have access!

 

I suggest not messing with the teams folders themselves but rather create a new library and set explicit permissions on that. Then add it as cloud storage or as a SharePoint library tab!

 

You could also use a group chat for people sharing more confidential content

 

/ Adam

 

Adam

 

Another good alternative is to create a separate team and choose team members there.

The ups: you can have chats on channels and have channel meetings & scheduling

The downs: once/if the private channels roll out -> you can't combine these into one team

 

However you can have a structure with two teams

Restricted Team

- chats and files

- access to these files is only given to specific people

- you can add Open Team document library here too  

- you can use different AIP labels here and create other rules for content if needed

 

Open Team

- everyone is inside this team

- files here can be used and accessed by all team members

-  they don't even have to know about the other team (unless they have access)

 

Of course you need to state the purpose of these teams to people who are in both. What to talk about and where. But using two different teams can actually help here. 

 

@adam deltinger approach is also good if you only need to restrict some files. 

Great input @Vesa Nopanen 

Is there an estimated completion date on enabling access restrictions for channels within a Team?  It appears they've been working on this for a year now....

No sorry there is no estimated time of delivery yet it’s under testing in Microsoft internal environment right now

@adam deltinger Any news on private channels?

It’s on the roadmap for this year! No more exact ETA yet

@Gary Smith I'm really eager for this roll out.  

same here @Peter Okorn. I didn't expect Microsoft would need over 12 months to release this feature, a feature many users are craving for.

I am confident it will be rolled out once it is ready and tested. Private channels is a thing that many request and use, so Microsoft can't have any hickups or uncertainties there. It has been long a long wait so far, and we're still waiting, but I wouldn't want them to release it before making sure it survives meeting the real projects and users. :)