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School Principal-Teams for Parent & Community communication

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Lauren Taylor
New Contributor

Hello, I am an elementary school principal.

 

I would like for parents to be able to join a parent Team so that they can stay updated on school activities, we can post fliers, etc. How can I make the team easy to join without having to have every parents email address (they are not part of our O365 community)? I would like to send a half sheet flyer home that says

 

1. Download Teams

2. Join our team by...

 

It is my understanding that guests can't join by using a team code, is that correct?

 

Can someone help me navigate this? I think it would be very beneficial for our school!

8 Replies
Hi Lauren,

Hope you are well. As a former secondary school teacher here in the UK (now an IT consultant) I would love to see Teams for Education rolled out more widely. It will be a game changer.

An easy guide to help can be found at https://blogs.technet.microsoft.com/nzedu/2018/03/01/true-guest-access-comes-to-microsoft-teams/. It is very straightforward - with screenshots.

Unfortunately, to add parents to the team you will need their email address in order to invite them. In addition, you will need to make sure that guest access is turned on in the admin panel of your Office 3665 environment. You are correct in that - and this is as far as I know - you can't use a team code, or a QR code, or anything similar.

Hope that helps. I regularly monitor the Teams group so if you raise other enquiries I'll keep an eye out.

Best, Chris
Hi! Also keep in mind that the way it works out with guest access right now isn’t the best working thing ever! Adding parents to teams is probably end up with a lot of admin and support overhead!
And just as @Chris Hoard Said, their email address is needed!
Adam
I love Teams for Education! I rolled it out this year with our staff and now our school legitimately won’t run without it. Everything that we do is housed in our team!

I wish there was an easier way to have a parent/community team as I would greatly appreciate that communication with those outside of our organization but still connected to the school. Maybe a suggestion for Microsoft? :thinking_face:
I wish there was an easier way, if you come across any updates or another way please keep me posted! I’d like to roll this out but only if it’s easy for the community to join!
Absolutely,

You can raise the suggestion on the user voice here

https://microsoftteams.uservoice.com/forums/555103-public

I’d vote for it!

Best, Chris
Thanks! I posted it, i hope it gets picked up!! I’m already nerding out on the possibilities!
Fantastic. I hope I answered your questions and if I did, please feel free to set one my responses above as the solution to your answer. I look forward to answering more of your questions in the community and supporting you in your mission.

Best, Chris
If i have bulk accounts is there a way to add their email rather than one by one
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