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Planning for transition to Teams

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Robert Woods
Super Contributor

Hello,

We have about 1500 users using SharePoint Online for intranet. We have 4 site collections, with about 90 sites setup as subsites under the primary collections. We control access to these sites with AD Security Groups. All users also currently use Skype for Business for Inter Office calling, and meetings with internal/external users. We would like to plan for a transition to Microsoft Teams.

 

When creating a team for each of the individual sites, should we be creating a new office 365 group for each of the teams, or looking at converting the existing security group into an Office 365 Group? Is it possible to convert a mail enabled security group from AD into a 365 Group? Or should I just be creating a new team and adding the members from within the teams interface?

 

After creating the team, should I be looking at migrating the document libraries from the subsites to the new site collection that is created for the team, or is it better to just connect the old site as a new tab on the team? It seems by default there is no way to set documents to save back to the old site.

 

Any other caviates I should be looking at?

4 Replies
Ey Robert,
My 2 cents here:
1.- AFAIK, there is not a direct way to convert a mail enabled security group in an Office 365 Group...but you could do this conversion by means of some PowerShell.
2.- Migrate contents from subsites to Team sites or connect the subsites in Teams...IMHO both approaches are valid...if you decide to migrate, then you will be using the Microsoft general recommendation to create independent site collections. If you decide to connect Teams with subsites, you won't need the migration

Thanks @Juan Carlos González Martín. I am going to have our governance board watch a couple of the ignite videos around the transition to skype and the future of sharepoint, and then were going to convene and hash it out. I think I am going to push for just connecting the current teamsites as a tab since they are all subsites and direct users to try to forget about the files tab unless its something they want to share only in teams. I really wish MS would let us supress it somehow. 

I'm going to step in here. You cannot convert and will not be able to convert subsites to groups, and thus attach a team to it. So your best bet is going to be create new Teams in relation to your sub sites as stand alone site collections (best practice) then migrate your content over. I suggest a 3rd party tool to do this. Couple things to note, if you use External Sharing you have to turn this on via powershell (Set-sposite) command for each group sharepoint site. 

 

Also another thing i've determined if you have any SharePoint workflows you have to make sure you explicitly add yourself to a site collection admin list before you are allowed to publish a workflow. 

 

Later down the line we will be able to Groupify SharePoint sites, but because you sites are sub sites you won't be able to. I mean technically you could Groupify the parent site collection but I wouldn't do that in your case. 

 

I know not what you wanted to hear cause there will be work involved but just my opinion on the matter :). 

Has this changed? Our proposals team uses SharePoint sites to collaborate with SMEs across the globe, inviting the required people to the SharePoint site for each proposal project. We're considering moving to Teams.

Currently the only way I see to do so is to add the existing top-level SharePoint site in our collection as a Tab in Teams via a URL--our SharePoint collection does not show in the available links when adding a SharePoint tab to Teams.
  -- How can we share that with others through Teams? Currently, only those invited in SharePoint to each site can access that site.
  -- Is there a way to connect our existing SharePoint site collection to Teams so the subsites show up in Teams?
I am a user, not the admin, and our admin is not a SharePoint/Teams expert.

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