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Microsoft Forms daily alerts for old/expired survey

%3CLINGO-SUB%20id%3D%22lingo-sub-845034%22%20slang%3D%22en-US%22%3ERe%3A%20Microsoft%20Forms%20daily%20alerts%20for%20old%2Fexpired%20survey%3C%2FLINGO-SUB%3E%3CLINGO-BODY%20id%3D%22lingo-body-845034%22%20slang%3D%22en-US%22%3EHi%20%3CA%20href%3D%22https%3A%2F%2Ftechcommunity.microsoft.com%2Ft5%2Fuser%2Fviewprofilepage%2Fuser-id%2F405924%22%20target%3D%22_blank%22%3E%40Ianbaker%3C%2FA%3E%2C%3CBR%20%2F%3E%3CBR%20%2F%3EThanks%20for%20raising%20this.%3CBR%20%2F%3E%3CBR%20%2F%3EHave%20you%20tried%3CBR%20%2F%3E%3CBR%20%2F%3E1.)%20In%20the%20Form%20going%20to%20More%20%26gt%3B%20Settings%20and%20untick%20the%20notifications%20(I.e.%20send%20an%20email%20response%20to%20recipients)%3CBR%20%2F%3E2.)%20If%20this%20doesn't%20fix%20it%20then%20in%20More%20%26gt%3B%20Settings%20%26gt%3B%20Untick%20accept%20responses%20and%20setting%20a%20start%20and%20end%20date%20to%20the%20past%3CBR%20%2F%3E%3CBR%20%2F%3EIf%20it%20still%20doesn't%20accept%20responses%20then%20I%20would%20consider%20exporting%20the%20responses%20and%20then%20getting%20rid%20of%20the%20form%20if%20it%20is%20no%20longer%20needed.%3CBR%20%2F%3E%3CBR%20%2F%3EIn%20terms%20of%20setting%20up%20a%20form%20to%20only%20notify%20users%20once%2C%20a%20possible%20way%20around%20this%20is%20to%20turn%20notifications%20off%20on%20a%20form%2C%20then%20set%20up%20a%20flow%20to%20email%20the%20Team%20once%20a%20response%20to%20the%20form%20is%20submitted.%20Wrote%20about%20this%20in%20my%20blog%20here%20-%3CBR%20%2F%3E%3CBR%20%2F%3E%3CA%20href%3D%22https%3A%2F%2Fmicrosoft365pro.co.uk%2F2019%2F07%2F29%2Fteams-real-simple-with-pictures-getting-feedback-to-the-team-with-forms-flow-notifications%2F%22%20target%3D%22_blank%22%20rel%3D%22nofollow%20noopener%20noreferrer%20noopener%20noreferrer%20noopener%20noreferrer%20noopener%20noreferrer%22%3Ehttps%3A%2F%2Fmicrosoft365pro.co.uk%2F2019%2F07%2F29%2Fteams-real-simple-with-pictures-getting-feedback-to-the-team-with-forms-flow-notifications%2F%3C%2FA%3E%3CBR%20%2F%3E%3CBR%20%2F%3EHope%20that%20answers%20your%20questions!%3CBR%20%2F%3E%3CBR%20%2F%3EBest%2C%20Chris%3C%2FLINGO-BODY%3E%3CLINGO-SUB%20id%3D%22lingo-sub-844089%22%20slang%3D%22en-US%22%3EMicrosoft%20Forms%20daily%20alerts%20for%20old%2Fexpired%20survey%3C%2FLINGO-SUB%3E%3CLINGO-BODY%20id%3D%22lingo-body-844089%22%20slang%3D%22en-US%22%3E%3CP%3EHello%2C%26nbsp%3B%3C%2FP%3E%3CP%3E%26nbsp%3B%3C%2FP%3E%3CP%3EOur%20team%20uses%20Microsoft%20Forms%20within%20Teams%20to%20run%20quick%20surveys%20(ex%3A%20how%20many%20people%20will%20attend%20X%20so%20we%20can%20plan%20logistics).%20A%20survey%20was%20posted%20in%20a%20team%20chat%20on%20August%2019th%2C%20and%20now%20we%20get%20an%20alert%20on%20this%20old%20survey%20every%20day.%20Any%20idea%20how%20to%20make%20this%20go%20away%3F%26nbsp%3B%3C%2FP%3E%3CP%3E%26nbsp%3B%3C%2FP%3E%3CP%3EI've%20played%20around%20with%20adding%20Forms%20to%20the%20team%20chat%2C%20where%20I'm%20able%20to%20see%20the%20results%20or%20collaborate%2C%20but%20I%20can't%20deactivate%20the%20form.%20Can%20you%20setup%20a%20form%20to%20only%20notify%20users%20once%2C%20and%20not%20every%20single%20day%3F%26nbsp%3B%3C%2FP%3E%3CP%3E%26nbsp%3B%3C%2FP%3E%3CP%3EThank%20you%3C%2FP%3E%3C%2FLINGO-BODY%3E%3CLINGO-LABS%20id%3D%22lingo-labs-844089%22%20slang%3D%22en-US%22%3E%3CLINGO-LABEL%3EForms%3C%2FLINGO-LABEL%3E%3CLINGO-LABEL%3EForms%20Responses%3C%2FLINGO-LABEL%3E%3CLINGO-LABEL%3Enotifications%3C%2FLINGO-LABEL%3E%3CLINGO-LABEL%3ETeams%3C%2FLINGO-LABEL%3E%3C%2FLINGO-LABS%3E
Ianbaker
Occasional Visitor

Hello, 

 

Our team uses Microsoft Forms within Teams to run quick surveys (ex: how many people will attend X so we can plan logistics). A survey was posted in a team chat on August 19th, and now we get an alert on this old survey every day. Any idea how to make this go away? 

 

I've played around with adding Forms to the team chat, where I'm able to see the results or collaborate, but I can't deactivate the form. Can you setup a form to only notify users once, and not every single day? 

 

Thank you

1 Reply
Solution
Hi @Ianbaker,

Thanks for raising this.

Have you tried

1.) In the Form going to More > Settings and untick the notifications (I.e. send an email response to recipients)
2.) If this doesn't fix it then in More > Settings > Untick accept responses and setting a start and end date to the past

If it still doesn't accept responses then I would consider exporting the responses and then getting rid of the form if it is no longer needed.

In terms of setting up a form to only notify users once, a possible way around this is to turn notifications off on a form, then set up a flow to email the Team once a response to the form is submitted. Wrote about this in my blog here -

https://microsoft365pro.co.uk/2019/07/29/teams-real-simple-with-pictures-getting-feedback-to-the-tea...

Hope that answers your questions!

Best, Chris
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