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How to send notification to all team members incase of meeting reschedule

%3CLINGO-SUB%20id%3D%22lingo-sub-780844%22%20slang%3D%22en-US%22%3EHow%20to%20send%20notification%20to%20all%20team%20members%20incase%20of%20meeting%20reschedule%3C%2FLINGO-SUB%3E%3CLINGO-BODY%20id%3D%22lingo-body-780844%22%20slang%3D%22en-US%22%3E%3CP%3EDear%20All%2C%3C%2FP%3E%3CP%3E%26nbsp%3B%3C%2FP%3E%3CP%3EI%20am%20new%20to%20Microsoft%20team%20%2C%20now%20we%20had%20a%20use%20case%20where%20we%20have%20to%20send%20notification%20to%20team%20members%20who%20are%20common%20in%20meetings%20which%20got%20rescheduled%20.%20Let%20me%20explain%20by%20example%20as%20given%20below%3CBR%20%2F%3ELet%20us%20say%20I%20have%20two%20meetings%20with%20name%20Meet1%20and%20Meet2%26nbsp%3B%3C%2FP%3E%3CP%3E%26nbsp%3B%3C%2FP%3E%3CP%3EMeet%201%20have%20user%20A%2C%20B%20and%20timing%20is%209AM-10AM%26nbsp%3B%3CBR%20%2F%3EMeet%202%20have%20user%20B%2CC%2CD%20and%20timing%20is%2010AM-11AM%3C%2FP%3E%3CP%3E%26nbsp%3B%3C%2FP%3E%3CP%3ENow%20I%20had%20a%20scenario%20where%20I%20have%20to%20reschedule%20Meeting%20meet1%20from%209AM%20-%2010%3A30AM%20.%20As%20user%20B%20is%20common%20in%20both%20meeting%20his%20next%20meeting%20Meet2%20might%20be%20affected%20as%20it%20was%20supposed%20to%20start%20from%2010AM.%3C%2FP%3E%3CP%3E%26nbsp%3B%3C%2FP%3E%3CP%3EProblem%20Statement%20%3A%3C%2FP%3E%3CP%3E%26nbsp%3B%3C%2FP%3E%3CP%3ENow%20after%20rescheduling%20meeting%20meet1%20I%20want%20to%20send%20notification%20to%20all%20members%20of%20meet2%20that%20meet1%20has%20been%20rescheduled%20because%20one%20member%20like%20B%20is%20common.%3CBR%20%2F%3E%3CBR%20%2F%3EI%20have%20tried%20with%20AC%20Calendar%20bot%20and%20Meekan%20Bot%20but%20they%20only%20send%20notification%20to%20team%20members%20of%20same%20meeting%20which%20got%20rescheduled%20.%3C%2FP%3E%3CP%3E%26nbsp%3B%3C%2FP%3E%3CP%3EKindly%20help%20us%20because%20it%20is%20our%20use%20case%20to%20be%20implemented%20.%3C%2FP%3E%3CP%3E%26nbsp%3B%3C%2FP%3E%3CP%3E%26nbsp%3B%3C%2FP%3E%3CP%3E%26nbsp%3B%3C%2FP%3E%3C%2FLINGO-BODY%3E%3CLINGO-LABS%20id%3D%22lingo-labs-780844%22%20slang%3D%22en-US%22%3E%3CLINGO-LABEL%3EMeetings%3C%2FLINGO-LABEL%3E%3CLINGO-LABEL%3EMicrosoft%20Teams%3C%2FLINGO-LABEL%3E%3C%2FLINGO-LABS%3E%3CLINGO-SUB%20id%3D%22lingo-sub-781976%22%20slang%3D%22en-US%22%3ERe%3A%20How%20to%20send%20notification%20to%20all%20team%20members%20incase%20of%20meeting%20reschedule%3C%2FLINGO-SUB%3E%3CLINGO-BODY%20id%3D%22lingo-body-781976%22%20slang%3D%22en-US%22%3E%3CP%3EYou%20will%20have%20create%20a%20custom%20solution%20that%20polls%20the%20availability%20of%20each%20user%20and%20notify%20them%20accordingly.%20Meeting%20attendees%20will%20automatically%20receive%20notifications%20for%20any%20scheduling%20changes%2C%20so%20user%20B%20should%20be%20fine.%20But%20if%20you%20want%20to%20alert%20other%20users%2C%20there's%20no%20good%20way%20to%20do%20this%20via%20Teams.%20Outlook%20on%20the%20other%20hand%20allows%20you%20to%20send%20a%20reply%20and%20include%20additional%20recipients%2C%20without%20adding%20them%20to%20the%20meeting.%3C%2FP%3E%3C%2FLINGO-BODY%3E
Satyaban
New Contributor

Dear All,

 

I am new to Microsoft team , now we had a use case where we have to send notification to team members who are common in meetings which got rescheduled . Let me explain by example as given below
Let us say I have two meetings with name Meet1 and Meet2 

 

Meet 1 have user A, B and timing is 9AM-10AM 
Meet 2 have user B,C,D and timing is 10AM-11AM

 

Now I had a scenario where I have to reschedule Meeting meet1 from 9AM - 10:30AM . As user B is common in both meeting his next meeting Meet2 might be affected as it was supposed to start from 10AM.

 

Problem Statement :

 

Now after rescheduling meeting meet1 I want to send notification to all members of meet2 that meet1 has been rescheduled because one member like B is common.

I have tried with AC Calendar bot and Meekan Bot but they only send notification to team members of same meeting which got rescheduled .

 

Kindly help us because it is our use case to be implemented .

 

 

 

1 Reply

You will have create a custom solution that polls the availability of each user and notify them accordingly. Meeting attendees will automatically receive notifications for any scheduling changes, so user B should be fine. But if you want to alert other users, there's no good way to do this via Teams. Outlook on the other hand allows you to send a reply and include additional recipients, without adding them to the meeting.