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Guest Access Permissions to Library

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Pavel Večeř
Contributor

Hello all,

 

I have one question that came with guest access. Is there a chance to somehow control or create internal sharepoint library? What I mean by this is that to this part of library that is of course stored on SharePoint online will have access only member of tenant not guest.

The reason for this question is that there is currently option to add guests (external users) extremly easy, they are able to see every file inside team and there can be internal/external documents. So it will be nice to have control as the guest become member of Office 365 group not to allow him access for some portion of files stored here. There are created 3 groups in teams site on SharePoint Online and guest for me should be member in this case of external group, not member of team...

 

Is there some plan to update/allow management of this?  If it will be manual, it will be hard to manage it....

Thank you for your answer.

Pavel

5 Replies

Wiuldnt there also end up being discussion around these private documents that also need to be private? Why not just have two teams if there are in effect two audiences?

 

There are ways to do as you ask, when you step over into the SharePoint interface you can be granular with permissions in libraries, folders and files. I wouldnt recommend it as it tends to become awkward to manage granular permissions, best to keep it simple with multiple teams.

Hi @Steven Collier,

 

If I will create one Team for internal documents and second Team for external cooperation with for example some contractors or partners I will split internal team place where they have to store files. And to be honest this is messy.

The whole idea is to create Team per topic you are working and keep all related items in one location. For example files. Lets say we need to invite some external partner to cooperate on same topic. But he does not have to have access to for example internal files.

Yes there is option to create separate library, remove inheritance for permission in for example same teams site, but there will be plenty of manual work if team will dynamically change. So it will be nice to somehow manage what content especially files can guest have access to as guest is specific member of my team inside Teams...

Do you get what I'm trying to reach?

P.

Yeah I think I see, but it's not really how Teams is intended at this point. To my previous point what if your staff send messages and discussed what should be an internal file, would you want your guests seeing that discussion? The point is that it's probably more than just the files that you'll want to segregate.

 

There is a plan to provide a 'private channel' in Teams, but it won't be available for some time, no dates been given which would imply well after the end of Q2. We don't know exactly what it will bring.

 

Today guests in Teams are equal partners, the only limits exist because they don't have their own mailbox in your tenant. To crete what you want have two teams, one for the broad discussion, one for the internal files/discussion. If you want you can use either a SharePoint Tab or the Add Cloud Storage button to makes these seem more joined together at a files level.

 

 

Apply rights management to the documents you don't want guest users to see and make sure that the rights are limited to people within the tenant. The guests will be able to see the metadata (title, etc.), but they won't be able to see the content.

Hello!

I am currently trying to grant a guest user access to our Microsoft Teams site and they are unable to access the library or documents.  I granted them access to the library as a contributor but  the error message I get is 

 

You don't have access to these files
Please check if the site is available and retry.
 
Am I missing a setting somewhere?
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