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Does Teams affect Intranets?

%3CLINGO-SUB%20id%3D%22lingo-sub-37842%22%20slang%3D%22en-US%22%3EDoes%20Teams%20affect%20Intranets%3F%3C%2FLINGO-SUB%3E%3CLINGO-BODY%20id%3D%22lingo-body-37842%22%20slang%3D%22en-US%22%3E%3CP%3EHey%20guys%2C%3C%2FP%3E%3CP%3E%26nbsp%3B%3C%2FP%3E%3CP%3EIam%20curious%20about%20the%20influence%20of%20Teams%20to%20Intranets.%20Its%20a%20really%20great%20tool%20and%20strong%20%22Startingpoint%22%20for%20nearly%20everything...%3C%2FP%3E%3CP%3EI%20can%20integrate%20Planner%2C%20OneDrive%2C%20I%20can%20communicate%20and%20announce%2C%20I%20can%20integrate%20OneNote-%20and%20Excel-Files...%20So%2C%20do%20we%20still%20need%20Sharepoint%20Intranets%3F%20What%20gaps%20are%20left%20with%20teams%3F%20%3A)%3C%2Fimg%3E%3C%2FP%3E%3CP%3E%26nbsp%3B%3C%2FP%3E%3CP%3EBest%20Regards%3C%2FP%3E%3CP%3EBj%C3%B6rn%3C%2FP%3E%3C%2FLINGO-BODY%3E%3CLINGO-LABS%20id%3D%22lingo-labs-37842%22%20slang%3D%22en-US%22%3E%3CLINGO-LABEL%3EMicrosoft%20Teams%3C%2FLINGO-LABEL%3E%3C%2FLINGO-LABS%3E%3CLINGO-SUB%20id%3D%22lingo-sub-269433%22%20slang%3D%22en-US%22%3ERe%3A%20Does%20Teams%20affect%20Intranets%3F%3C%2FLINGO-SUB%3E%3CLINGO-BODY%20id%3D%22lingo-body-269433%22%20slang%3D%22en-US%22%3EThe%20role%20of%20intranets%20have%20changed%20and%20still%20are!%20I%20do%20think%20there%20is%20still%20great%20use%20cases%20for%20it%20for%20static%20company%2F%20organizational%20information%20such%20as%20policy%E2%80%99s%2C%20.org%20wide%20documents%20and%20such%3C%2FLINGO-BODY%3E%3CLINGO-SUB%20id%3D%22lingo-sub-269402%22%20slang%3D%22en-US%22%3ERe%3A%20Does%20Teams%20affect%20Intranets%3F%3C%2FLINGO-SUB%3E%3CLINGO-BODY%20id%3D%22lingo-body-269402%22%20slang%3D%22en-US%22%3ETeam%20sites%20created%20by%20Creating%20a%20team%20in%20Teams%20(%20someone%20at%20MS%20likes%20the%20word%20team%20)%20is%20a%20modern%20SharePoint%20site%2C%20most%20intranets%20are%20today%20still%20classic%20sites%20with%20much%20more%20functionality%20and%20customizable!%3CBR%20%2F%3EMs%20still%20has%20some%20work%20to%20do%20with%20this%20but%20they%20are%20slowly%20getting%20there%3C%2FLINGO-BODY%3E%3CLINGO-SUB%20id%3D%22lingo-sub-269356%22%20slang%3D%22en-US%22%3ERe%3A%20Does%20Teams%20affect%20Intranets%3F%3C%2FLINGO-SUB%3E%3CLINGO-BODY%20id%3D%22lingo-body-269356%22%20slang%3D%22en-US%22%3EThanks%20for%20sharing%20this%20Andrew.%20What%20are%20the%20limitations%20of%20the%20site%20collections%20within%20Teams%3F%20Any%20reference%20is%20greatly%20appreciated.%3C%2FLINGO-BODY%3E%3CLINGO-SUB%20id%3D%22lingo-sub-38144%22%20slang%3D%22en-US%22%3ERe%3A%20Does%20Teams%20affect%20Intranets%3F%3C%2FLINGO-SUB%3E%3CLINGO-BODY%20id%3D%22lingo-body-38144%22%20slang%3D%22en-US%22%3E%3CP%3EAn%20intranet%20is%20the%20'public'%20site%20for%20an%20organisation%20and%20historically%20contained%20all%20relevant%20organisational%20information%20(policies%2C%20guides%2C%20news%2C%20communications%2C%20etc.)%20that%20any%20employee%20needed%20as%20part%20of%20their%20employment.%20But%20they%20were%2Fare%20somewhat%20flat%20and%20not%20very%20interactive.%20They%20were%20(and%20many%20still%20are)%20based%20on%20a%20publishing%20model%20and%20usually%20driven%20by%20the%20communications%20team.%3C%2FP%3E%3CP%3E%26nbsp%3B%3C%2FP%3E%3CP%3EAs%20intranets%20have%20needed%20to%20become%20more%20dynamic%20and%20interactive%2C%20SharePoint%20has%20had%20to%20evolve%20and%20it%20has.%20I%20did%20some%20work%20reviewing%20Sharepoint%20intranet%20in%20a%20box%20options%20late%20last%20year%20and%20the%20products%20now%20available%20are%20light%20years%20away%20from%20how%20SharePoint%20was%20even%20being%20used%203%20or%20so%20years%20ago.%20I%20was%20so%20impressed%20with%20what%20is%20available%20now.%3C%2FP%3E%3CP%3E%26nbsp%3B%3C%2FP%3E%3CP%3E%5BAside%3A%20That%20report%20is%20available%20to%20buy%20and%20is%20available%20%3CA%20href%3D%22https%3A%2F%2Ftransactions.sendowl.com%2Fproducts%2F477589%2F285BAC1D%2Fpurchase%3Fr%3D31609%22%20target%3D%22_self%22%20rel%3D%22nofollow%20noopener%20noreferrer%20noopener%20noreferrer%22%3Ehere%3C%2FA%3E.%20I%20did%20five%20of%20the%20twenty%20six%20reviews.%5D%3C%2FP%3E%3CP%3E%26nbsp%3B%3C%2FP%3E%3CP%3ETeams%20to%20me%20now%20fits%20very%20nicely%20alongside%20that%20'public'%20SharePoint%20intranet%20in%20being%20a%20focused%20place%20for%20a%20small%20number%20of%20people%20to%20work%20together.%20They%20can%20chat%2C%20share%20and%20work%20on%20files%2C%20use%20Planner%2C%20link%20to%20that%20'public'%20intranet%2C%20connect%20to%20Yammer%20(not%20quite%20there%20yet)%20and%20lots%20of%20potential%20other%20applications.%3C%2FP%3E%3CP%3E%26nbsp%3B%3C%2FP%3E%3CP%3EI%20used%20to%20build%20team%20sites%20for%20teams%20and%20departments%20in%20SharePoint%20which%20were%20part%20of%20the%20main%20intranet.%20A%20lot%20of%20that%20sort%20of%20activity%20will%20go%20as%20people%20will%20use%20Teams%20and%20the%20connected%20site%20collections%20that%20come%20with%20them.%20But%20there%20are%20currently%20limitations%20with%20the%20the%20site%20collections%20created%20for%20Teams%20so%20maybe%20standalone%20team%20sites%20might%20have%20their%20use.%3C%2FP%3E%3CP%3E%26nbsp%3B%3C%2FP%3E%3CP%3EI%20read%20a%20lot%20of%20comments%20here%20and%20elsewhere%20that%20X%20product%20from%20Microsoft%20will%2Fmight%20replace%20'Y'.%26nbsp%3B%20But%20that's%20not%20the%20case.%20Most%20of%20them%20can%20work%20side%20by%20side.%20But%20it%20depends%20on%20the%20organisation%20and%20how%20people%20work.%20Even%20within%20organisations%20people%20will%20work%20differently.%20Some%20might%20take%20to%20Teams%20more%20easily%20for%20example%2C%20some%20may%20not.%20Adoption%20planning%20(not%20training)%20is%20a%20key%20element%20of%20all%20this%20and%20organisations%20have%20to%20spend%20some%20time%20and%20effort%20figuring%20out%20what%20can%20work%20for%20them%20and%20their%20people.%3C%2FP%3E%3CP%3E%26nbsp%3B%3C%2FP%3E%3CP%3E%26nbsp%3B%3C%2FP%3E%3C%2FLINGO-BODY%3E%3CLINGO-SUB%20id%3D%22lingo-sub-38128%22%20slang%3D%22en-US%22%3ERe%3A%20Does%20Teams%20affect%20Intranets%3F%3C%2FLINGO-SUB%3E%3CLINGO-BODY%20id%3D%22lingo-body-38128%22%20slang%3D%22en-US%22%3E%3CP%3EI%20think%20Teams%20will%20%22affect%22%2C%20maybe%20even%20enhance%2C%20but%20not%20replace%20intranets.%20Some%20possible%20scenarios%3A%20First%3A%20That%20you%20can%20get%20a%20preview%20of%20a%20team%20and%2For%20channel%20from%20a%20popup%20%2F%20hover%20over%20on%20an%20intranet%20page.%20Second%3A%20That%20you%20from%20this%20preview%20can%20interact%20lightly%20with%20the%20team%2Fchannel%20and%20voluntarily%20go%20to%20Teams%20to%20get%20the%20full%20experience.%3C%2FP%3E%3CP%3E%26nbsp%3B%3C%2FP%3E%3CP%3ETechnically%20it%20could%20be%20a%20widget%2C%20a%20web%20part%2C%20an%20embedded%20stream%20etc.%3C%2FP%3E%3CP%3E%26nbsp%3B%3C%2FP%3E%3CP%3EThe%20preview%20%2F%20popup%20%2F%20hover%20over%20could%20be%20personalised%20using%20technologies%20from%20Delve%20or%20more%20in%20the%20shape%20of%20a%20personal%20assistant%2C%20using%20Cortana%20functionalities.%3C%2FP%3E%3CP%3E%26nbsp%3B%3C%2FP%3E%3CP%3EThe%20preview%20%2F%20popup%20%2F%20hover%20could%20also%20be%20context-aware%2C%20dependant%20on%20what%20kind%20of%20pages%20your%20are%20visiting%20or%20reading%20in%20the%20intranet.%20Then%20the%20Team%20preview%20%2F%20popup%20%2F%20hover%20over%20could%20more%20take%20the%20shape%20of%20Teams%20recommendations.%3C%2FP%3E%3C%2FLINGO-BODY%3E%3CLINGO-SUB%20id%3D%22lingo-sub-38020%22%20slang%3D%22en-US%22%3ERe%3A%20Does%20Teams%20affect%20Intranets%3F%3C%2FLINGO-SUB%3E%3CLINGO-BODY%20id%3D%22lingo-body-38020%22%20slang%3D%22en-US%22%3E%3CP%3EI%20have%20seen%20in%20a%20couple%20places%20people%20requesting%20a%20'global%20channel'%20for%20teams.%26nbsp%3B%20It%20seems%20like%20Yammer%20is%20a%20better%20choice%20for%20this%20from%20my%20perspective.%3C%2FP%3E%3C%2FLINGO-BODY%3E%3CLINGO-SUB%20id%3D%22lingo-sub-38011%22%20slang%3D%22en-US%22%3ERe%3A%20Does%20Teams%20affect%20Intranets%3F%3C%2FLINGO-SUB%3E%3CLINGO-BODY%20id%3D%22lingo-body-38011%22%20slang%3D%22en-US%22%3E%3CP%3EWell%2C%20isnt%20%22Company%20News%22%20a%20good%20thing%20for%20a%20global%20channel%20of%20Teams%3F%20I%20know%20a%20lot%20of%20organisations%2C%20where%20the%20Intranet%20isnt%20that%20much%20used...%3C%2FP%3E%3CP%3EI%20dont%20need%20it%2C%20to%20do%20my%20work%2C%20it%20just%20gives%20some%20nice%20informations.%20If%20i%20have%20to%20use%20Teams%20every%20day%2C%20it%20could%20be%20user-friendly%20to%20give%20this%20medium%20nearly%20all%20features%3F!%3C%2FP%3E%3CP%3EI%20know%2C%20that%20Sharepoint%20and%20Teamsites%20have%20greater%20features%20for%20some%20things%2C%20but%20shouldnt%20we%20focus%20on%20the%20user%20and%20not%20on%20the%20tools%3F%26nbsp%3B%3C%2FP%3E%3CP%3E%26nbsp%3B%3C%2FP%3E%3CP%3EI%20was%20leading%20a%20bigger%20german%20student%20NGO%20and%20we%20are%20using%20a%20self-made%20Sharepoint%20Intranet%20but%20maybe%201%25%20of%20the%20people%20are%20using%20it...%3C%2FP%3E%3CP%3EThey%20communicate%20with%20Whatsapp%20and%20Facebook%2C%20cause%20its%20integrated%20in%20their%20life%20and%20for%20project%20stuff%20they%20have%20a%20Trello%2FPlanner%20Board%20and%20Dropbox%2FOne%20Drive.%20But%20if%20we%20dont%20place%20the%20news%20on%20Facebook%2C%20if%20we%20just%20use%20the%20intranet%20for%20stuff%20like%20that%2C%20so%20much%20people%20dont%20get%20important%20informations...%20And%20I%20can%20understand%2C%20that%20the%20motivation%20is%20small%2C%20to%20use%20it%20regular%2C%20because%20I%20dont%20get%20%22something%22%20everytime%20I%20open%20it...%26nbsp%3B%3C%2FP%3E%3CP%3EBut%20a%20social%20Intranet%20would%20be%20too%20much%20informations%20for%20a%20lot%20of%20people...%26nbsp%3B%3C%2FP%3E%3CP%3E%26nbsp%3B%3C%2FP%3E%3CP%3EIts%20really%20hard%20to%20find%20a%20good%20solution%20for%20this%20case...%3C%2FP%3E%3C%2FLINGO-BODY%3E%3CLINGO-SUB%20id%3D%22lingo-sub-37970%22%20slang%3D%22en-US%22%3ERe%3A%20Does%20Teams%20affect%20Intranets%3F%3C%2FLINGO-SUB%3E%3CLINGO-BODY%20id%3D%22lingo-body-37970%22%20slang%3D%22en-US%22%3E%3CP%3EI%20agree.%20Teams%20and%20Team%20Sites%26nbsp%3Bplay%20on%20two%20different%20concepts.%20Use%20Teams%20for%20everything%20dynamic%20(chat%2C%20meeting)%20and%20Team%20Sites%20for%20the%20more%20static%20content%20such%20as%20Wiki%2C%20Team%20or%20Company%20News.%3C%2FP%3E%3C%2FLINGO-BODY%3E%3CLINGO-SUB%20id%3D%22lingo-sub-37934%22%20slang%3D%22en-US%22%3ERe%3A%20Does%20Teams%20affect%20Intranets%3F%3C%2FLINGO-SUB%3E%3CLINGO-BODY%20id%3D%22lingo-body-37934%22%20slang%3D%22en-US%22%3EIMHO%2C%20Teams%20are%20not%20designed%20or%20intended%20to%20replace%20SPO%20Intranets%20so%20both%20concepts%20will%20have%20their%20own%20space%3C%2FLINGO-BODY%3E
Björn Fieweger
New Contributor

Hey guys,

 

Iam curious about the influence of Teams to Intranets. Its a really great tool and strong "Startingpoint" for nearly everything...

I can integrate Planner, OneDrive, I can communicate and announce, I can integrate OneNote- and Excel-Files... So, do we still need Sharepoint Intranets? What gaps are left with teams? :)

 

Best Regards

Björn

9 Replies
IMHO, Teams are not designed or intended to replace SPO Intranets so both concepts will have their own space

I agree. Teams and Team Sites play on two different concepts. Use Teams for everything dynamic (chat, meeting) and Team Sites for the more static content such as Wiki, Team or Company News.

Well, isnt "Company News" a good thing for a global channel of Teams? I know a lot of organisations, where the Intranet isnt that much used...

I dont need it, to do my work, it just gives some nice informations. If i have to use Teams every day, it could be user-friendly to give this medium nearly all features?!

I know, that Sharepoint and Teamsites have greater features for some things, but shouldnt we focus on the user and not on the tools? 

 

I was leading a bigger german student NGO and we are using a self-made Sharepoint Intranet but maybe 1% of the people are using it...

They communicate with Whatsapp and Facebook, cause its integrated in their life and for project stuff they have a Trello/Planner Board and Dropbox/One Drive. But if we dont place the news on Facebook, if we just use the intranet for stuff like that, so much people dont get important informations... And I can understand, that the motivation is small, to use it regular, because I dont get "something" everytime I open it... 

But a social Intranet would be too much informations for a lot of people... 

 

Its really hard to find a good solution for this case...

I have seen in a couple places people requesting a 'global channel' for teams.  It seems like Yammer is a better choice for this from my perspective.

I think Teams will "affect", maybe even enhance, but not replace intranets. Some possible scenarios: First: That you can get a preview of a team and/or channel from a popup / hover over on an intranet page. Second: That you from this preview can interact lightly with the team/channel and voluntarily go to Teams to get the full experience.

 

Technically it could be a widget, a web part, an embedded stream etc.

 

The preview / popup / hover over could be personalised using technologies from Delve or more in the shape of a personal assistant, using Cortana functionalities.

 

The preview / popup / hover could also be context-aware, dependant on what kind of pages your are visiting or reading in the intranet. Then the Team preview / popup / hover over could more take the shape of Teams recommendations.

An intranet is the 'public' site for an organisation and historically contained all relevant organisational information (policies, guides, news, communications, etc.) that any employee needed as part of their employment. But they were/are somewhat flat and not very interactive. They were (and many still are) based on a publishing model and usually driven by the communications team.

 

As intranets have needed to become more dynamic and interactive, SharePoint has had to evolve and it has. I did some work reviewing Sharepoint intranet in a box options late last year and the products now available are light years away from how SharePoint was even being used 3 or so years ago. I was so impressed with what is available now.

 

[Aside: That report is available to buy and is available here. I did five of the twenty six reviews.]

 

Teams to me now fits very nicely alongside that 'public' SharePoint intranet in being a focused place for a small number of people to work together. They can chat, share and work on files, use Planner, link to that 'public' intranet, connect to Yammer (not quite there yet) and lots of potential other applications.

 

I used to build team sites for teams and departments in SharePoint which were part of the main intranet. A lot of that sort of activity will go as people will use Teams and the connected site collections that come with them. But there are currently limitations with the the site collections created for Teams so maybe standalone team sites might have their use.

 

I read a lot of comments here and elsewhere that X product from Microsoft will/might replace 'Y'.  But that's not the case. Most of them can work side by side. But it depends on the organisation and how people work. Even within organisations people will work differently. Some might take to Teams more easily for example, some may not. Adoption planning (not training) is a key element of all this and organisations have to spend some time and effort figuring out what can work for them and their people.

 

 

Thanks for sharing this Andrew. What are the limitations of the site collections within Teams? Any reference is greatly appreciated.
Team sites created by Creating a team in Teams ( someone at MS likes the word team ) is a modern SharePoint site, most intranets are today still classic sites with much more functionality and customizable!
Ms still has some work to do with this but they are slowly getting there
The role of intranets have changed and still are! I do think there is still great use cases for it for static company/ organizational information such as policy’s, .org wide documents and such
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