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Can children at a school who dont have Office 365 join and use MS Teams and use it's FULL features?

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Thomas Pipkin
Occasional Contributor

I have been asked by several Academics whether MS Teams could be downloaded by students at a school and join as guests, into a Team created by the academics with their Office 365 accounts. The school students don't have Office 365 accounts.

Will the students be able to use the Classes type team features fully as a guest and the subsequent OneNote classroom features?

12 Replies

The students would either have to create a Outlook.com account/MS Authentication with another email address, or be given an unlicensed account by IT. They would not be able to use it's FULL features per se.

 

Per support: https://docs.microsoft.com/en-us/microsoftteams/guest-access
"anyone with a business (with an Azure Active Directory account) or consumer email account (with Outlook.com, Gmail.com or others) can participate as a guest in Teams with full access to teams chats, meetings and files"



Hi Hunter and thank you. I've given it a test and yes, a gmail account based guest can access and post assignments as a student.
Do you know why OneNote Class Notebook doesn't seem to allow guests to use it the way it does Teams does? Class Notebook is a useful feature of Teams Classes and would be a waste if its not available.

Teams supports guest access, but OneNote does not. Therefore, a guest user cannot use the shared notebook.

The easiest way to allow them to use Onenote Classroom and full Teams functionality is create accounts for them  - in plan A1 they are for free for children, students and even for teachers.

Hi Konrad,

 

Do you mean create actual Office 365 accounts?

 

Regards,

T

Exactly - I'm not sure what academic plan they have assigned but administrator always can add free plan A1 with Onenote desktop app, Teams, Exchange Online and most of Office 365 apps.

 

Regards,

Konrad

So in my case where my University sends out academics to work with these school children (who don't have Office 365 accounts) the University could create free A1 accounts for these children.

 

Thanks for clarifying and for your time in responding.

Yes, it's possible solution. If you work with whole school maybe it would be good to create separate Office 365 tenant for them, but it depends on many other things. For more details on working with school children you should visit:

Microsoft Educator Community

https://education.microsoft.com/

I think having a separate tenant would be the only solution as my IT dept wouldn't want to give out any internal accounts to externals (non-university staff).

Creating a separate tenant would have a cost thought wouldn't it?

 

It's 5 minutes of clicking on https://products.office.com/en-us/student/office-in-education  If school has no public domain in edu root or second level you should also contact Microsoft support to verify that it's real education institution. And that's all.

Ah - thanks for the updated link. That's great.

 

T

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