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Any plans to save directly to Teams sites in Office 2016 apps?

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Ok, sort of a long convoluted way to get there, but it works:

 

In teams, Select the channel, click on the … menu and click on Follow this channel

Go to the application you and file you want to save and click on File - Save As -

Click the Up Arrow

until you see a list of folders, current - Frequent and Following

Scroll down until you find the channel you just followed, and click on it's icon

 you now have the correct path in your Save As dialog, click Save

Hi, I can't seem to follow this on my device.  Which up arrow are you referring to?  I can't see one.  Can you upload a pic? I can't locate current frequent or following.

Hopefully this explains the process. 

I see this response was almost a year ago and yet we still don't have this feature are you close to sorting this or not @Christophe Fiessinger?

 

Thank you

@Carol Whitworth - all Office 365 channels have this now except the Deferred channel. If that is what you are on that is why you don't see it. But Insider, Monthly Targeted, and Monthly have had it for weeks/months depending on the channel.

You'll probably get it if you are on Deferreed in the next Deferred update. March I think? Not sure. Don't follow that channel release schedule too closely.

@Carol Whitworth

 

We actually released this feature in January, so you should start to see this in your monthly updates for Office 365! (If you are on a semi- annual cadence, you may need to wait a few months or so)

 

Hope that helps!

 

Patrick

Hi 

 

Apologies for hijacking the thread, but whilst there's activity here I thought I'd ask a related question.

 

I've gone down the standard SharePoint document library route (one for every client we manage), rather than using Groups/Teams. So - are there plans to attach from and save to standard SharePoint document libraries in Outlook. It's been asked a few times, but I can't see a definitive answer.

 

We get round it at the moment using the File Sync to save/attach from a local PC, but this isn't ideal for the web client if you're not on your main device, and a direct integration would be perfect.

 

thanks

 

Angus

 

 

There isn't even a good attachment option for Outlook with Teams. It shows recent teams sharepoint sites, but it isn't nearly as good as the Excel/Word/Powerpoint Teams browsing.

Having a team per client would give you the same as a sharepoint client (from a storage perspective) since Teams uses Sharepoint as its backend file system, but would give you the rest of the Teams package on top of it.

Hi

 

Thanks for the reply. I did look at a team-per-client, but for a couple of reasons (Too detailed to go into here) I went with a document library per client. 

 

One thing this does mean is that users 'follow' one SharePoint site ("Clients"), and then see all the document libraries in Word/Excel/PowerPoint as a list of folders. This is neater than a list of Teams in those applications, which isn't a great UI.

 

I guess it comes back to my question - what are the plans for saving / attaching files in Outlook from SharePoint?? It's a basic function that's missing, particularly saving incoming attachments.

 

 

thanks

 

Angus

I agree. Outlook needs to have at least the same "save locations" feature as the other apps of the suite. It could be even more tightly integrated in contextual menus on a message or an attachement.

 

Third party solution have been doing that for years.

Highlighted

Is this broken for anyone else today? I have version 1802 build 9029.2167. When I go to Sites in the File|Open setting in Excel, I just get a list of recent folders, not teams/groups. It was working yesterday. I am thinking something on MS's side got turned off.


Could be that you need to close/re-sign into Office to get your sites back? I'm on the insider build (1803 9127.2004) and it's working OK.

A reboot seems to have fixed it. 

I see this in the O365 version you can download from portal.office.com. But we have Office 2016 volume licensing version deployed everywhere. Anybody seen this work for volume licensing customers?


@Eric Logeson wrote:

I see this in the O365 version you can download from portal.office.com. But we have Office 2016 volume licensing version deployed everywhere. Anybody seen this work for volume licensing customers?


Like all other new features, you'll only see those when Office 2019 ships unless you switch to the Office 365 version which gets updates as they release them. I don't think Office 2016 will ever see new features, only security updates. Same with 2019 when it ships by the way. Whatever it has day one is pretty much what you'll get until Office 2022 (or whatever) ships, except security updates.

Thank you for clarifying.

Any updates here? All I want is to be able to save a file from Office apps to any SharePoint site I have access to, not just "Recent" or "Following".

 

Edit - this is how it appears in Excel. I have access to a lot more sites than the ones shown:

 

Untitled.png

Does that mean that this feature is unavailable for those of us on semi-annual release?
Does that mean this feature is unavailable for those of us on semi-annual release?

No, if you are on semi-annual you should be on build 1808 from last August at this point, you will have had this feature for perhaps a year. you'll update to 1902 in June.

 

@Ed Hansberry is correctly referring to people who install the msi/volume license edition of Office, it doesn't get updates at all until they deploy a whole new version, the most recent would be going from 2016 to 2019. Office 2019 is roughly equivalent to 1808 but will be for ever,

To be clear, when I go to save a document in the content creation apps like PowerPoint, Excel, and Word, I am presented with a menu of sites. However, when I am in Outlook, I'm only offered "Recent Folders" and not a list of sites. Shouldn't I also be able to select and navigate through my sites here?

 

Outlook > New Email > Attach File > Browse Web Locations > Sites - My Company >

(12 Recent items appear, followed by Browse Web Locations and then Browse this PC...) 

 

recent_folders_outlook.png

@Steven Collier - I think Office 2019 is actually 1803. They froze it then, then spend 5-6 months really bug testing and fixing it, releasing it essentially as the deferred channel does, 6 mo after the fact, but really well tested vs the monthly stuff.

 

So Office 2019 is missing quite a bit of stuff we got in 2018. It got Power Query cached nodes, but missed out on the new data types, Dynamic Arrays, @mentions in documents, Excel's Ideas feature, etc. And right now my Insider build of 365 has a cool search feature in the File Open to find files that go well beyond your history. I rarely scroll to click and open files anymore. Just type a few letters and it seems to find the file I want.

Cannot imagine why someone would go with Office 2019 personally.

@Peter Mcdermott - in the Outlook version I've got, which is Office 365, and insider 1903, I can save to any site, but only at the site root folder. I just click the down menu button next to an attachment and there is an "upload" option with a cloud. It shows me the main sites (Teams) I use, but allows me to click More and see all of them. But it puts the file directly in the Shared Documents\Documents folder of the site. I then have to go to the site and move it to the proper folder. 

 

In some cases, we've set up Flows to automate this for routine things like invoices, etc.

 

I've had this for a few months. It is also in the 1902 monthly build that just came out this week for MOnthly Targeted users. I don't know if it is in the Monthly build (non-targeted) or not.

Got it. So if I'm on semi-annual, it might be some time before this feature is available in Outlook. Getting a lot of pushback from members on my team after I urged them to start using Microsoft Teams.


@Peter Mcdermott wrote:

Got it. So if I'm on semi-annual, it might be some time before this feature is available in Outlook. Getting a lot of pushback from members on my team after I urged them to start using Microsoft Teams.


Yeah. I am not sure when that feature got added to Outlook, and it is still half baked vs how it works in Excel/Word/PowerPoint.


Your team can email the files and email to Teams. Are you/they aware of that? It puts them in a weird folder, but it adds them to the conversation stream. You just need to get the channel email address in Teams from the channel ellipses menu.

My old workflow was to just always download/save Outlook attachments in my OneDrive for Business, then go to OneDrive in the office 365 portal and move them to the correct team/channel/folder. Not ideal, but sometimes I prefer this. Any files saved to the root folder of the team site is inaccessible by Teams anyway. It has to go in a Channel folder.

It says 1808 here ...

 

https://docs.microsoft.com/en-us/officeupdates/update-history-office-2019

 

but I really don't know as I've never installed it anywhere, and I'm assuming that those match up with the Pro Plus versions that isn't a particularly safe assumption.


@Steven Collier wrote:

It says 1808 here ...

 

https://docs.microsoft.com/en-us/officeupdates/update-history-office-2019

 

but I really don't know as I've never installed it anywhere, and I'm assuming that those match up with the Pro Plus versions that isn't a particularly safe assumption.


@Steven Collier - Interesting, but after reading the whole page, what I think is happening is MS continues to update Office 2019 with security and bug fixes, and increments the numbers, but 1808 for Office 2019 does not equate to the feature set the Monthly builds of Office 365 had at 1808. In fact, if you scroll down it says the retail version of Office 2019 is at 1901, so that must be security/bug fixes only, as we know 2019 gets no new features, and it came out in late 2018.

 

It makes some sense. Even in Office 365, build 1902 means very different things. 

  • Insider 1902 has dynamic arrays, new Extract features in Power Query, an updated file rename feature, a search feature in the Recent files screen, and who knows what else. (I have no clue what Word and PowerPoint have in the insider builds.) It is on its own path.
  • Monthly Targeted 1902 and Monthly 1902 - I am not sure what the feature set difference is here. Neither definitely have anything listed above for insider 1902, and I suspect those features are somewhere between 1807 and 1812 from Insider builds, including the new Data types in Excel.
  • Deferred is its own thing, stuck at 1808 right now.

More is here.

 

This ComputerWorld article also says that Office 2019 is built on Office 365 1803 code, and from a feature set, is frozen in time.


@Peter Mcdermott wrote:

To be clear, when I go to save a document in the content creation apps like PowerPoint, Excel, and Word, I am presented with a menu of sites.


But are you presented with all of your sites? If not, how do you select a site that isn't listed?

I would suggest you follow the site

Adam

Ed,

 

Thank you for the recommendation of workarounds. As someone charged with driving adoption for Microsoft Teams within my team, I'm frustrated that the experience is so inconsistent across Microsoft Office apps. Furthermore, now when attaching OneDrive-synced files in Outlook, the "attach a link" prompt is no longer appearing. All of these workarounds are generating pushback that the platform is more work than its worth.

 

Fingers crossed that Microsoft will make the cloud-based file navigation consistent across all apps and make sharing cloud documents via e-mail much easier for our Teams users helping to drive adoption outside of our small team.

I agree @Peter Mcdermott . Microsoft rolled out Teams very quickly, and as a result it has some issues, and file access from desktop apps is one of them. As is the inability to search Team Wikis, but I digress.

 

But you can still share files from OneDrive via a link in Outlook. When I click Attach File, then select a file, I get a dialog box that asks if I want to Share a link or Attach as a copy - the latter being the old school way to insert a file. What are your team members seeing?

Thanks @Ed Hansberry , it's inconsistent. If I do not select a file from the Recent File list, it only attaches a copy. If I select a "recent" file, it will ask to attach a link.

Yeah. I see that now. that is really bad. outlook isn't even consistent with itself.

Outlook doesn't understand modern authentication either. They should start over with that app to be honest. It coming up on 25 years old.
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