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Add users to a team's underlying O365 group w/o enabling teams for the user?

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Steve Whitcher
Regular Contributor

Is it possible to add users who are not licensed for Teams to a Team's O365 group, so that they can be part of the group for email purposes? 

 

If I were to add such a user to the group, would they get any email or notifications (e.g. welcome email, missed messages, etc)from Teams?  Or would they be able to use the Group without being aware of the Team?

 

 

Background:

We have an existing Team for a committee, but a few of the committee members are currently not Teams users, and so they haven't been added to the Team.  

 

The team owner is requesting a distribution group with all of the committee members, so that they can all communicate via email, even the non-teams users.  I suggested just adding the missing members to the Team, and if they really want to use email I can make the associated O365 group visible in outlook.  At least then there's one group for the committee which serves both purposes.  That suggestion was declined, as apparently these 'missing' users are technically challenged, and management thinks they would be confused by Teams.  

 

9 Replies
Yes, it’s possible adding members to the group! They will have access to the group in outlook and files if they also have a sharepoint license assigned!

Feels contraproductive though using teams and mail and some only mail!

If they are a team working together and some can’t use teams, I’d maybe create a new office 365 group and add all members! Use the team for other comm without mail which don’t the non teams users need to take part of

Adam

@adam deltinger  Thanks.  Maybe I'm overthinking it, but it seemed like the better way to go for the long run. 

I expect that eventually these members will get Teams, so I'd rather have just one group.  Then when they do become teams enabled, they'll have the Team, and the entire team will still have access to the Group resources.  If I create another O365 group now, then when we eventually enable everyone for Teams we'll still have 2 Groups for the same thing, and have to migrate content from one to the other before removing the extra one.  

 

For that matter, if I were to go the route of creating an additional group right now, I'd probably make it an old school distribution group, just to limit it's capabilities and prevent it from building up content of its own.  

Yeah! I dist group would be my next suggestion!
But as you say, they will be enabled for teams soon, maybe it’s better to keep one group

@Steve Whitcher but wouldn't they be really confused if they start receiving notification emails but had no way to go and see what they were being notified about?

 

 

Keep in mind, you don't get a Team with a group by default, you have to create or add the Team onto the group. So if you don't have Team created for that team yet, then you're fine, till your ready then attach a Team to it. There isn't a way from preventing your Team owners from doing this if they stumble across it thou but basically, Groups don't all have Teams.

That was my concern, I want to be sure they wouldn't get anything from teams if they aren't licensed for it.
If they aren't licensed for Teams then it shouldn't let them into it, and should tell them they need to contact admin.
In this case, the team already exists, I was just trying to avoid creating a seperate distribution group for what is effectively the same group of people & purpose.
It’s not a bulletproof solution, agree on that!

What’s the timeline til the rest get teams licenses?
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