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MVP Live Blog: Understanding meetings in Microsoft Teams

BRK3333 Understanding meetings in Microsoft Teams

Presented by: Amey Parandekar, Andrew Sniderman

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Microsoft Teams plays an important role in the Digital Transformation for the Intelligent Cloud to Empower Employees.

 

Intelligent Communications is signaling that we can take communications and use cloud powered services like transcription and cloud recording.  It’s all powered by the Next Generation Skype Back-End Infrastructure.  Microsoft Teams is the canvas, the presentation layer for all the new Communication Capabilities on top of Office 365 and Office Graph.

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Natural and Collaborative Experience where Video is central, where we have rich sharing experiences with immersive content, including bringing these new features to the Meeting Room devices.

 

Meetings Just Work as Microsoft had a lot of learnings from Skype for Business Online, joining is not always easy, you may be required to download a plug-in to join meetings, Microsoft has built a brand-new infrastructure based on Azure and Skype Consumer infrastructure that serves billions of users.

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The Connected Meetings Lifecycle talks about Meetings with the context of a rich ongoing dialog.  This new paradigm takes meetings to a different level and the meeting content and duration is moved forward without anyone losing track of information and the meeting lives on over time.

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Initiating Meetings

When you organize meetings in Teams there are several ways to initiate, you can have channel meetings that are only visible to people part of the Team, you can also just schedule a general meeting in Outlook with the new Teams Meeting Add-In or from the Meetings TAB in Teams so that everyone can join without needing to be part of the Team.

Guest Access

Guest Access has just been released and now external people not in your organization can also join the Teams meetings.

The flow during the Demo

You can find meetings just by going to the Teams TAB and view meetings that are going on when there is a Meeting Icon that shows up next to the Channel Name, while you discover this meeting while it is already going you can join it from the channel.

 

When joining the meeting with video you will see that video will use the full estate of the screen and it looks more modern than the Skype for Business meeting experience, just like the experience you have in Skype for Business for Mac.  You can see the roster, change devices and meeting coordinates including the chat in the meeting.

 

The Sharing button allows you to quickly find what you want to share either and Application or either you full desktop and other content in the future.  The Sharing is done from the Content Tray in Microsoft Teams App.

 

The Teams Meeting Experience on the Mac virtually identical like we have in Microsoft Teams on Windows, including the meetings joined by the browser.

 

Microsoft Teams is working on a plugin less meeting experience, using chrome the meeting is joined with Web RTC only the video experience does not quite work yet, this feature is still in preview and will be rolled out in the coming months.

 

Cloud Recording

During the demo they showed the recorded meeting capability in Microsoft Teams which is completely cloud based and includes the transcription of the meeting.  You can search for keywords in the recording so that you can find the right location in the meeting where this keyword comes up, it allows you to skip to the most relevant discussion in the recording.   

 

Meeting Chat

Next to doing chats to users you can have Meetings inside the chat space as well, it will show up as a Meeting chat.

 

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Joining the same meeting with Microsoft Teams mobile has the same experience as joining from the Web or Desktop client.  The Microsoft Teams mobile client will join the meeting with VoIP so that you have a full meeting experience, specifically on mobile the presentation being shared can be pinched and zoomed for great viewing experience.  The Teams Mobile client can even see the full brady bunch video view experience during meetings optimized for mobile viewing.

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PSTN Access to meetings in Teams hast just been released public preview              , just like we know how it works in Skype for Business and in fact the same infrastructure is used to power Skype for Business and Teams PSTN Dial-In Meetings.

 

On the Microsoft Teams Mobile client, you can also have the meeting invitation where you can click on the join by phone link in the meeting invite to join the meeting, it automatically dials the conference ID as part of the number so that you join the meeting handsfree.

 

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All the Teams Meetings are based and hosted on the new Next Generation Skype Infrastructure deployed in multiple regions throughout the world.  This Skype Infrastructure is already used by the Skype Consumer clients doing over millions of calls.

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All of the Media will flow as closest as possible to where the users are located all using the Azure Network with over 100’s of Relays.

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There is a big list of stuff that is still on the Roadmap, this is a small list of things that will be added some time later to Microsoft Teams.  More specifically Microsoft will disclose more around the roadmap somewhere in October time frame. Stay tuned for more information.  This is what Microsoft is sharing during the session for Microsoft Teams Roadmap:

  • Anonymous users join and Lobby experience
  • Scheduling on Mac
  • Give-Take control of sharing
  • Recording and Play Back
  • Broadcast meetings integrated into Teams Meeting
  • EDGE & Chrome Web RTC join capabilities
  • Skype Rooms Systems for Teams
  • Conference Phones
  • VTC Interop
  • User Level Policies
  • Call Quality User Analytics

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One very important subject is the interop between Skype for Business and Teams when it comes to meetings.  You might end up in a situation where you have users on Teams that do only Team Meetings but invite people that only use Skype for Business or vice versa.

 

The good news is that both side can join the meeting although it’s not with the respective clients, Skype for Business Client cannot join Teams meetings and those users will need to join via the Web Browser which will have a near full native experience.  Teams users trying to join Skype for Business meetings will also have to use the Skype for Business Web App experience.

 

Or users could have both clients running and then based on the organizer’s invitation the right client will join the meeting.

 

Here's more details on why that is.

  • SfB and Teams Meetings are different, powered by different stacks
    and services
  • Teams is powered by Skype next-gen stack & cloud services infrastructure, that also powers Skype consumer calls
  • SfB client cannot be used to join a Teams meeting & vice-versa
  • The SfB client can join the Microsoft Teams meeting through the Teams Web Client
  • The Microsoft Teams Client can join the Skype for Business Meeting with the Skype for Business Web App Experience.
  • IT can control which type of meetings users schedule, via Policy
  • Teams users can still use the SfB client to join SfB meetings scheduled by others in the company (or in a different company)

 

 

Additional notes during questions from the Audience

  • Cloud Recording will be delivered through Azure Media Services which will also enable transcriptions.
  • The Cloud Transcription is not based on Exchange UM style transcription which is old technology, it’s based on Azure Media Services
  • There will be Skype Room Systems and Surface HUB which will need an upgrade on the device side to support for Microsoft Teams.
  • EDGE and Chrome will not require plug-ins to join the Web Based meeting experience in browser.

 

You can watch the recording here : https://myignite.microsoft.com/videos/55479

 

You can learn more about Microsoft Teams here https://products.office.com/en-US/microsoft-teams/group-chat-software

Start your journey here: Aka.ms/successwithteams

 

 

Thank you,
Johan Delimon

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You can follow me at:

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MVP Profile: https://mvp.microsoft.com/en-us/PublicProfile/4021697?fullName=Johan%20Delimon