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Mark Paradis
Occasional Contributor

One of our business units has put in a lot of work to populate multiple in depth wikis in numerous Team Channels. There has been some improvement with viewing all wikis you are apart of in the Wiki App. But we need to be able to easily search the wiki from the top search bar in Teams. Other wise the point of sifting through tons of wiki to find content is unusable. This also will show if there are multiple entries of the same type of content across multiple Wikis

31 Replies

Your scenario sounds best to be done in OneNote rather than Wiki.  I view Wiki as a less formal way of sharing information with the team.  We will support search more fully however I would recommend using OneNote and leveraging that robust search and integrated experience instead.  

Agreed OneNote is powerful tool that I live off off. But the other tools in Team such as @Karuana Gatimu people or channels or teams in a article are some of the few features that makes it attractive to use. The tool is simple and powerful all at the same time and would be helpful to at least focus the search bar to the wiki app .... such as /wiki for quick notes maybe /searchwiki ?

@Karuana GatimuI'm working on a proof of concept for a client and found, when searching in Teams, the search recognizes that content is found in OneNote, but it doesn't deep link directly to the note (only links me to the tab).  Is there a workaround?  (Or am I missing a step?)

Hi,

When will Microsoft support search more fully in the Teams Wiki ?

 

A wiki without a search feature is in reality only a word processor.

I like the simplicity of the wiki, so if the search feature is added I will continue using it.

 

Hi @SearchSquad911

This is set as planned on the Teams Uservoice as of September 10th 2018

https://microsoftteams.uservoice.com/forums/555103-public/suggestions/18623599-fulltextsearch-for-wi...

Hopefully we'll see more updates in 2019. Would advise to vote on it and it will inform you when the status changes (I.e. when it moves to Microsoft actively working on it).

Hope that helps.

Best, Chris

I agree. The fact that you cannot search wikis seriously diminishes their usefulness.

+1 here, the Wiki becomes less useful the more you use it because there's too much content to scroll through to try to find the note you're looking for. The chances of someone other than the author knowing which section a piece of information is in is near-zero.
+1 on all above

Searching Wiki Content should be possibly at least from the main search bar within Teams but a dedicated search in a wiki would make it also easier (to exclude search results outside of it).

Really surprised that not even the main search is working yet, it seems such basic core functionality needed for a content related site. Welcome to 2019.

I was in the process of setting up Teams as central repository for our UI specifications, and I am surprised and disappointed that Wiki isn't searchable. Back to the drawing board, I guess. Can anyone recommend a searchable Wiki platform? 

Hi @Stacy_S

It's still in a planned state as per the user voice

https://microsoftteams.uservoice.com/forums/555103-public/suggestions/18623599-fulltextsearch-for-wi...

Most organisations I know are using OneNote instead of the Wiki at the current time, some use Evernote. Both integrate seamlessly with Teams

Best, Chris
I have to say I am disappointed as well a wiki should be searchable, why even offer it if it's not, is Teams beta?

@SearchSquad911  Why would anyone who knew invest in an unsearchable wiki? Fortunately it's the first thing I checked.  I've been stung before.

@CIBBER totally agree...

Agree , very surprised wiki seems obvious to be used as a knowledge store for teams. and the is no deeplinking in onenote, so what is the way with teams to create knowledge and search over it ?

@Mark Paradis  Since we use Teams for legal case management, if the wiki could be viewed or searched from outside the team, that would be an App Killer for us.

On second thought, perhaps the Private/Public setting could be the differentiator and would be the deciding factor. In that case we could live with it.

@John Bevis How would you fulfill a Data Subject Access Request wihout it?  At my current level of understanding of the GDPR my interpretation is that there is an obligation to search any place where identifying data might be found.  

The security appears to be role-based, the industry standard. Every user is assigned one or more roles which together define their access rights. Most people will be assigned the No Access role.
Wow, we're getting deeper than I wasted to go and I'm certainly not an expert in this area. However, it is my opinion that any system of Records would be subject to the jurisdiction in which those records reside. For this reason Microsoft gives you the ability to specify where you want your records stored. For our us, that would be within North America and NOT the EU. And since we are subject to the laws of the United States a court order would be required to disclose any personally identifiable information to anyone not having a specific need-to-know. For example we don't want our janitor, John Doe searching client records, for obvious reasons. This whole subject gets very involved and cannot addressed adequately in this venue. Suffice it to say only assigned attorneys and support staff who are who are working a specific case may have access to the records related only to that case.

@Karuana GatimuI like what MS is doing with "Teams", however, not being able to search in Wiki is a thumbs down, big time. I just wasted an hour populating data that can't be searched.

@PJ-ACFI agree, it'll be nice if the Wiki also had a backup from previous changes in case of accidental modifications at least 3-5 changes deep.

It deal breaker for us.. We are using teams since 8 months, we are creating content in Wiki tons and tons of them....but not able to find....then no point using team...

 

It is getting to the point that we need to find some other alternative....

@Change2020 Totally hear you... I'm checking on what we've published for improvements there.  In the meantime is OneNote not an option for you?  If you feel its not I'd love to hear why.  Thanks for your patience! 

@Karuana Gatimu So i have a OneNote as a tab in the General channel in a Team, and search only finds things on the page that is currently showing, and not any of the rest of the Notebook sections or pages.

@Karuana Gatimu 

 

Thanks for responding.. We have briefly evaluated onenote . it doesn't support conversations as good as wiki.. you can not converse in content and section/page as in wiki.

 

We are heavily invested in Wiki and our 99 % content is in wiki...there is no easy way migrate to onenote… we love wiki the way it allows to converse in the content... teamTodelet2.png

I have attached our team conversations in wiki... bit 

 

The missing puzzle  is search, search , search in Wiki...


Since there is no planned date from MS team for wiki full search... this request in planned stage since two years..so we are worried and bit frustrated ...Since this search feature is in planned state since long time...

The only thing that gives me hope is that this thread for this request still seems hot with another complaint every week. Stepping in here to keep the pattern up and shake MS's tree.

 

The wiki is super easy to use, and my team of non-savvy workers actually uses it. I couldn't PAY them to use the MediaWiki I had installed in house, but they love this thing, it's so accessible and so intuitive.

 

Except it's useless without search.

Just piling on here a little bit.  Our company just transitioned to Office365 a couple of weeks ago.  Previously we were using Zoho for our content management.  I have to say their ability to in text search every channel, chat, file, note, article posted in their portal is a huge advantage.  As it stands right now, there's not viable or comparable equivalent to what we had in Zoho, thus making it highly unlikely at this point that we're going to use Teams at all.

We are a law firm and started our move to 365 last year. We are increasingly using teams for collaborative work, and a wiki seems a perfect add-in for many solutions until realizing you can't search content in deeper pages, kind of breaking the whole point of a wiki -or, at least, denying a wonderful feature.
This made me think of a sharepoint based wiki, and found someone already did it: https://sharepointmaven.com/how-to-build-an-awesome-knowledge-base-wiki-in-sharepoint-online-using-m...

Anyway, is hard to believe all the possibilities we are missing just because Teams' Wiki can't be properly searched, and Notes can't be properly linked.
We are a law firm and started our move to 365 last year. We are increasingly using teams for collaborative work, and a wiki seems a perfect fit for many cases until realizing you can't search content in deeper pages, kind of breaking the whole point of a wiki -or, at least, denying a wonderful feature.
This made me think of a sharepoint based wiki, and found someone already did it: https://sharepointmaven.com/how-to-build-an-awesome-knowledge-base-wiki-in-sharepoint-online-using-m...

Anyway, it's hard to believe all the possibilities we are missing just because Teams' Wiki can't be properly searched, and Notes can't be properly linked.

@Mark Paradis We have just migrated to a teams environment and coming to grips with using meetings and chat capability after heavily using VMR's and Skype for Business. We just started to get a rhythm going on meetings using the wiki pages for meeting agenda and notes. Then bang wanted to trace something we minuted, ouch no search. Looks like might have to start again in one-note but we were also copying from chat notes and linking to Planner for immediate actions for the team and linking to detail data etc in the ms teams files, so the lack of search is a real gap. Support fully some form of search capability.  The other annoying "feature" is copy and pasting wiki pages. the editing is not friendly, so maybe Onenote will solve two issues.