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Linking Teams to pre-existing OneNote notebooks

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Scott Winn
Contributor

Is there an ETA for the ability to add pre-existing OneNote items as separate tabs within a channel?

89 Replies
We're working on this! Its a highly requested feature. Sorry for any trouble its causing. As a workaround, you can post the OneNote as a website or just a link on your Wiki tab.
Thanks for the tip!

Thanks for the recent update. 

 

When can we expect this feature to be released or at least ready for Preview testing?

Is there a ETA for this feature ?

Great!!!! When will that feature be launched? anytime soon?

It would be of great importance to also share only a section as a tab on team channels.

 

Keep up the hard work...

 

Cheers..

 

Mahd T

Hello Suphatra, I'm unable to link a OneNote based in sharepoint via website. After going thru the authentication it says: "Item does not exist. It may have been deleted by another user.
Correlation ID: f618f79d-0035-0000-517c-145e2864c8e
Appreciate further insights?

Thanks for reading.

Can anyone provide an update with specific info?  when can we link an existing One-Note notebook with MS Teams?  and how is that done?  

I'm waiting for any update too.  For now and until I get any new info, I copied the link from the OneNote notebook in Sharepoint then added a Weblink Tab to Teams using that URL and it works fine.  You may wish to try that as a workaround. 

While I know that everyone is waiting for an update as to when this feature would be available, I would like to define the use case a little more:

 

1. I have an existing OneNote Notebook - this may be within a SharePoint Team site or an Office 365 generated team site

 

2. I would like to open that OneNote notebook within a tab in Microsoft Teams (not generate another notebook)

 

3. When I open the OneNote notebook I would like all the sections and pages within the notebook to be available to my users within Microsoft Teams, within the team site and of course within the OneNote application itself creating a single source location where the notes can be found

 

I beleive that this is what most people here are defining, so hopefully this makes sense

Hello,

I thought the functionality to link a pre-existing OneNote to a Teams session was already available? I thought I had seen then before, but was it just to OneNote online? Or the actual OneNote?

 

Thanks!

We would like to request this feature as well. 

 

Does anyone know if you could create a new Onenote NoteBook in Teams and then just copy all of the existing content from the shared notebook to the new one and delete the old?

Any word on this release date? I need to know if it's worth the work of copying everyone over, or if I should just wait because it will be soon. Please let me know. Thanks!

that is exactly the situation we are in. we have several gigabytes of notes in existing Notebooks which we would like to 'migrate' to Teams

I cannot get this strategy to work. I copy the link, insert it as a new Sharepoint tab, click Next, and then nothing happens.  Only the «previous» button is active.  Can you tell me what I am doing wrong?

Thank you.


@Jon Brooks wrote:

I'm waiting for any update too.  For now and until I get any new info, I copied the link from the OneNote notebook in Sharepoint then added a Weblink Tab to Teams using that URL and it works fine.  You may wish to try that as a workaround. 


 

Never mind. I was trying to add it as a Sharepoint Site.  In order for it to work, one must use the Web Site  add on, NOT the Sharepoint add-on.  Thank you for this work around, Jon Brooks.


@Nathalie MacDonald wrote:

I cannot get this strategy to work. I copy the link, insert it as a new Sharepoint tab, click Next, and then nothing happens.  Only the «previous» button is active.  Can you tell me what I am doing wrong?

Thank you.


@Jon Brooks wrote:

I'm waiting for any update too.  For now and until I get any new info, I copied the link from the OneNote notebook in Sharepoint then added a Weblink Tab to Teams using that URL and it works fine.  You may wish to try that as a workaround. 


 


 

Thanks!  This worked for me.  It opens OneNote web in the Teams tab.  I used the function "Clip Notebook Webview Link" (there is also an Edit link) from within OneNote, by right clicking on the notebook I wanted to open in Teams.  (from the pull down list of notebooks)

Additionally, it would be helpful to link to a specific section within the OneNote notebook.  For example, the Team may have a notebook with multiple sections for each channel.  They want to retain all the Team content within 1 OneNote, grouped with sections for each channel.  

 

It allowed me to add a website link, but you get following message: "Last time we checked, this site wouldn't load inside our web app."  It then provides you options (one of which is to "go to the website"), which works but it would be better if it recognized it immediately as OneNote.

Hi! I would be so happy if this could work, but I´ve tried Nathalies solution, to just copy link to the onenote and paste it when clicking the "website"app. Glen, you mention another way, but I cannot find the option for "Clip Notebook Webview Link". Could you maybe add a screenshot from where you do that? Thanks in advance! 

Capture OneNote Web View Link.JPG

Sure, here you go.  What may have not been clear in my post is that you clip the link from within OneNote 2016, not from Teams.  The screen shot above shows what happens when you right-click on the name of a notebook in OneNote 2016.  Choose either the Web Edit or Web View links and then paste that link into Teams using the instructions in this thread.

Thanks for your answer Glen! Hm, I don´t have that option=(. I only have the Copy link to Notebook. Any idea how I can get those options you have? 

Hmmm.  Looks like your are using OneNote Web, rather than OneNote 2016, which is the Office 365 application that runs on PC.  But the link you can get in OneNote Web should still work.  Try creating a new channel of web content, and pasting in the URL.  It works for me.  It seems to be giving access to all the notebooks I have permission for, rather than just a single notebook like the link from OneNote 2016, but it starts with the notebook open from where I copied the link.  That may be true for all your users too.  I doubt it will give improper access, but I'd be interested to know what you find.

Thanks for the workaround!  Can't wait til this is fully operational!

I say Hmmmm too=). No, I´m using OneNote-client (and web), but neither works and I don't have the options you see. Strange. I guess I just have to wait for a better solution from Microsoft... But thanks for your help Glen! 

Hi Suphatra.
How are you?
Any news about this feature?

Best regards,

Hi,  I think I see what may be happening.  The additional options I get are probably coming from a 3rd party OneNote add-in I use called GEM.  The basic concept should still work, however, you just wouldn't have the links for Web Edit and Web View.  You should be able to copy the notebook location from the File tab list of notebooks and use it in the process outlined in this thread.

Glen

I got this to work by clicking the share button in the web version of OneNote and posting the link for the "anyone can view and edit" (since your teams site already has security built around it, there isn't a risk) into a new "website" .

NOTE - it still isn't viewable in web based teams, but if you install the app it works perfectly.

Yes, this is exactly how we did it too.  

Another thing we noticed is that you cannot search across all sections of a notebook if you are inside of the Teams app - you can only search across everything if you are inside the OneNote app.

Ah, yes, this way it works for me too, but not good enough for us... 

Right now I have landed in that a single location for my team still isn´t there =(. When a OneNote is readable and searchable inside the Team-app, we will be closer. But I would also like the "News-option" that we have in Groups/websites, and to have all documents available too (but that seems to work in Teams though). 

So for now Im thinking we need to learn our people how to manage tabs in their browser, and put the settings so that all spaces they need opens when they start the browser. And also give them clear directions in when to use what. 

Thanks for all help everyone! 

Bump! Any update on being able to connect to existing OneNote Notebooks that we have been working out of for some time? Not exactly reasonable for us to try and copy everything over manually, but would like to start using teams as a central hub for Chat, SharePoint, OneNote, and Power BI reports.

Highlighted
Any updates on this one? a half year is quite a while for such a simple feature...

Yup - but I think it seems to been overtaken by someone with a bright idea about introducing Wiki which appears to be 50% thought through. 

 

Hello everyone!

 

I'm a Product Manager on the OneNote team and have been working on the integration of OneNote inside of Teams. Thanks for all the discussion on this thread and your feedback :)

 

I'm happy to announce that we will be releasing the ability to add an existing OneNote notebook to a Team very soon - expected Dec/Jan (for non-EDU tenants only). This new version of the OneNote tab will include both the ability to add an existing notebook as a tab, and the ability to view the entire notebook (not just a section) inside a tab. Note that the new OneNote tab will only be released to non-Education tenants.

 

Please note that although there are plans to migrate existing tabs inside of Teams to the new experience, this will not happen when we release the update. You will need to remove and re-add any OneNote notebooks already inside Teams in order to see the entire notebook inside each tab.

 

Thanks very much,

 

Ailsa

Great! When can we expect this feature for EDU? 

 

/ Pontus

The EDU team have told us they will be adding new capabilities to EDU tenants in the first few months of 2018, but no specific dates yet.

 

cc @Mike Tholfsen  

 

Thanks!

 

Ailsa

Hi,

 

Will this update require anything from the admin's/user's end? How will the update be notified to admins/users?

 

I, too, am waiting for this feature. Currently we have a OneNote document stored on the Sharepoint site, and would like to integrate as much as possible over to Teams for better accessibility.

 

Br,

Stefan Sauerland

Hi Stefan,

 

The update will appear in the tab gallery automatically (no need to turn anything on as an admin). When this fully rolls out to production, we will update this thread and the UserVoice, and it will be included in the release notes. 

 

Thanks,

 

Ailsa

Hi Alisa,

 

Happy New year - any news on an ETA?

 

Thanks

Thanks Ellen for your patience! The update will be coming next week - sorry for the delay after announcing on this thread. I will post back when the new experience has been enabled!

 

Happy new year to all,

 

Ailsa

Any update on when THIS WEEK for the update?

Solution

It is live now for me :) Go check it!

It's working for me now as well. Thank you Microsoft!

Now we just need to get this little issue sorted out ;)

@Mike Tholfsen - any ETA on this being released for edu?  without it, teams won't be adopted for classroom replacements.

For me it's still not working, or I can't find it..?

 

(Also EDU) 

@Adriaan Noteboom, I think the feature is not active in EDU tenants yet.

You can manually check for updates by clicking your profile in the lower left and then choosing Check for Updates. It's live for me now and am about to attach an existing notebook as well as create a new one. I'll update the results later. Thanks MS for getting this out!

YES!  It works for us!  Thank you so much.  

How is everyone getting it to work? I've updated my Teams, am non-EDU, but when I add Tab and choose OneNote I'm still only seeing the option to create a new notebook. Tips would be appreciated! Thanks!

Hi Kacie, you're doing it right. Mine did the same thing initially yesterday. After you click the Check for Updates, look in the upper part of the window and you'll see it getting the update, or telling you that you are on the latest version. If latest, try quit the app (remember that closing it leaves it running in the system tray)...right click the system tray icon and quit and then relaunch. Mine started working after that.

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