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Page numbering for multiple worksheets

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Alicia Harper
New Contributor

I am creating a quote/estimate document for our customers and have several different worksheets, some of which have more than 1 page. What I want to do is number all worksheets, except for the 1st one which is a cover letter and has a different footer. I also want the numbering to show as 1/total pages.

 

So far I have managed to number my worksheets but both are showing up with page 1 on them. This will not make sense when we print out the entire document. 

 

  • How do I get the numbers to run on from worksheet to worksheet?
  • How do I get the numbers to show up as 1/total # of pages?

Thanks in advance.

8 Replies
This takes some steps.

1. Select all sheets in question, starting from the left (control-click on their tabs)
2. On the ribbon, on the page layout tab, in the page setup group, click on the tiny arrow in the bottom-right corner.
3. Click the Header/footer tab
4. Check the box "Different first page"
5. Click custom Footer
6. On the first tab ("Footer"), enter this into the box where you wish the page numers to appear:
"&[Page]-1 of &[Pages]-1 "
enter without those quotes. Please note there is a deliberate space after the last 1!!!
7. Click the first page footer and enter whatever footer you wish to have on the first page

Hi Jan,

 

This didn't quite work for me. It's still treating each worksheet as a separate document. So, for example my third worksheet has two pages but those are showing 0 of 1 and 1 of 1. They are not taking into account that I have two worksheets before it and accounting for those pages.

 

Any ideas why this could be?

You must also select all worksheets you wish to combine into the print, before printing.

I've got it working a little better although the first page says 0 of 6. Shouldn't it be 1 of 6?

I assumed you did not want to include the first page in the page count, hence the two "-1" in the footer I proposed :-)

Jan, 

I have sort of the opposite issue-I would like to treat each sheet as an independently numbered exhibit within a large PDF containing multiple exhibits. So exhibit A containing 3 sheets would say "1 (or 2, etc.) of 3" and exhibit 2 containing 5 sheets would be numbered  "1 (or 2, etc.) of 5".  It seems that by definition when I indicate that I want to print (or save as PDF) all worksheets, excel counts all the printed sheets, and the header says "1 of 8". Is there a solution to this?

Thanks!

 

Not that I know of, other than reserving cells on each page to manually enter the page count, which is rather cumbersome. Word is by far the better application for things like this.

@jb567 I may have a solution for you. So to get each sheet to start over as a new item all you need to do is right click on one of the sheets click select all sheets then:

Page Layout>Page Setup>Small Arrow>Page tab 

 

Under the item First page number as default it would say "auto" change that to 1.

 

In the same menu but under the tab header/footer

Custom footer>Choose a section of the footer you want to add your numbering>Click insert number (looks like a single page with a # on it) >Click the item next to it insert number of pages>OK

 

Now all your sheets will start from page 1 as an independent file and be numbered independently as e.g Sheet 1 - 1 of 5, Sheet 2 - 1 of 6 etc.

 

Hope this helps :)

.

 

 

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