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How do I make text to columns automated?

%3CLINGO-SUB%20id%3D%22lingo-sub-897666%22%20slang%3D%22en-US%22%3EHow%20do%20I%20make%20text%20to%20columns%20automated%3F%3C%2FLINGO-SUB%3E%3CLINGO-BODY%20id%3D%22lingo-body-897666%22%20slang%3D%22en-US%22%3E%3CP%3EHi%20there%20-%20I%20will%20be%20doing%20some%20reporting%20and%20have%20one%20column%20with%20some%20data%20separated%20by%20commas%2C%20I%20need%20to%20separate%20the%20data%20into%20columns%20and%20then%20make%20that%20rule%20apply%20to%20any%20further%20data%20I%20add%20to%20the%20end%20of%20the%20list%20so%20that%20I%20don't%20have%20to%20manually%20convert%20text%20to%20columns%20each%20time%20I%20add%20more%20data%20into%20the%20column%20with%20the%20combined%20data.%20Is%20there%20a%20way%20of%20doing%20this%3F%26nbsp%3B%3C%2FP%3E%3CP%3E%26nbsp%3B%3C%2FP%3E%3CP%3EPlease%20help!!%3C%2FP%3E%3CP%3E%26nbsp%3B%3C%2FP%3E%3CP%3EShakeh%3C%2FP%3E%3C%2FLINGO-BODY%3E%3CLINGO-LABS%20id%3D%22lingo-labs-897666%22%20slang%3D%22en-US%22%3E%3CLINGO-LABEL%3EAdmin%3C%2FLINGO-LABEL%3E%3CLINGO-LABEL%3EExcel%3C%2FLINGO-LABEL%3E%3CLINGO-LABEL%3EFormulas%20and%20Functions%3C%2FLINGO-LABEL%3E%3C%2FLINGO-LABS%3E%3CLINGO-SUB%20id%3D%22lingo-sub-902506%22%20slang%3D%22en-US%22%3ERe%3A%20How%20do%20I%20make%20text%20to%20columns%20automated%3F%3C%2FLINGO-SUB%3E%3CLINGO-BODY%20id%3D%22lingo-body-902506%22%20slang%3D%22en-US%22%3E%3CP%3E%3CA%20href%3D%22https%3A%2F%2Ftechcommunity.microsoft.com%2Ft5%2Fuser%2Fviewprofilepage%2Fuser-id%2F421508%22%20target%3D%22_blank%22%3E%40Shakeh93%3C%2FA%3E%26nbsp%3B%3C%2FP%3E%3CP%3E%26nbsp%3B%3C%2FP%3E%3CP%3EHi%2C%20just%20so%20I%20understand%3A%3C%2FP%3E%3CP%3EFirst%20you%20have%20this%3C%2FP%3E%3CP%3E%3CSPAN%20class%3D%22lia-inline-image-display-wrapper%20lia-image-align-inline%22%20style%3D%22width%3A%20296px%3B%22%3E%3CIMG%20src%3D%22https%3A%2F%2Fgxcuf89792.i.lithium.com%2Ft5%2Fimage%2Fserverpage%2Fimage-id%2F136121iDC5BD25A4D6F890B%2Fimage-size%2Flarge%3Fv%3D1.0%26amp%3Bpx%3D999%22%20alt%3D%222019-10-09_17h02_05.png%22%20title%3D%222019-10-09_17h02_05.png%22%20%2F%3E%3C%2FSPAN%3E%3C%2FP%3E%3CP%3Enext%20you%20want%20to%20have%20this%3C%2FP%3E%3CP%3E%3CSPAN%20class%3D%22lia-inline-image-display-wrapper%20lia-image-align-inline%22%20style%3D%22width%3A%20384px%3B%22%3E%3CIMG%20src%3D%22https%3A%2F%2Fgxcuf89792.i.lithium.com%2Ft5%2Fimage%2Fserverpage%2Fimage-id%2F136122iEF8C9677D830058C%2Fimage-size%2Flarge%3Fv%3D1.0%26amp%3Bpx%3D999%22%20alt%3D%222019-10-09_17h02_38.png%22%20title%3D%222019-10-09_17h02_38.png%22%20%2F%3E%3C%2FSPAN%3E%3C%2FP%3E%3CP%3Ethen%20I'm%20not%20sure%20I%20understand.%20Is%20the%20next%20step%20that%20you%20add%20more%20comma%20separated%20text%20in%20row%202%20like%20this%3F%3C%2FP%3E%3CP%3E%3CSPAN%20class%3D%22lia-inline-image-display-wrapper%20lia-image-align-inline%22%20style%3D%22width%3A%20379px%3B%22%3E%3CIMG%20src%3D%22https%3A%2F%2Fgxcuf89792.i.lithium.com%2Ft5%2Fimage%2Fserverpage%2Fimage-id%2F136123iBE36521BA15AAF45%2Fimage-size%2Flarge%3Fv%3D1.0%26amp%3Bpx%3D999%22%20alt%3D%222019-10-09_17h03_33.png%22%20title%3D%222019-10-09_17h03_33.png%22%20%2F%3E%3C%2FSPAN%3E%3C%2FP%3E%3CP%3EAnd%20what%20would%20be%20the%20next%20step%3F%3C%2FP%3E%3CP%3EOption%201%3A%3C%2FP%3E%3CP%3E%3CSPAN%20class%3D%22lia-inline-image-display-wrapper%20lia-image-align-inline%22%20style%3D%22width%3A%20707px%3B%22%3E%3CIMG%20src%3D%22https%3A%2F%2Fgxcuf89792.i.lithium.com%2Ft5%2Fimage%2Fserverpage%2Fimage-id%2F136124iCD8562B705669761%2Fimage-size%2Flarge%3Fv%3D1.0%26amp%3Bpx%3D999%22%20alt%3D%222019-10-09_17h04_41.png%22%20title%3D%222019-10-09_17h04_41.png%22%20%2F%3E%3C%2FSPAN%3E%3C%2FP%3E%3CP%3Eor%20option%202%3A%3C%2FP%3E%3CP%3E%3CSPAN%20class%3D%22lia-inline-image-display-wrapper%20lia-image-align-inline%22%20style%3D%22width%3A%20353px%3B%22%3E%3CIMG%20src%3D%22https%3A%2F%2Fgxcuf89792.i.lithium.com%2Ft5%2Fimage%2Fserverpage%2Fimage-id%2F136125i3E788D7E9BFCB978%2Fimage-size%2Flarge%3Fv%3D1.0%26amp%3Bpx%3D999%22%20alt%3D%222019-10-09_17h05_11.png%22%20title%3D%222019-10-09_17h05_11.png%22%20%2F%3E%3C%2FSPAN%3E%3C%2FP%3E%3C%2FLINGO-BODY%3E%3CLINGO-SUB%20id%3D%22lingo-sub-902524%22%20slang%3D%22en-US%22%3ERe%3A%20How%20do%20I%20make%20text%20to%20columns%20automated%3F%3C%2FLINGO-SUB%3E%3CLINGO-BODY%20id%3D%22lingo-body-902524%22%20slang%3D%22en-US%22%3E%3CP%3EHi%20-%20thanks%20so%20much%20for%20replying.%20It%20would%20be%20option%202%20but%20I%20would%20like%20the%20text%20to%20automatically%20split%20into%20the%20columns%20without%20doing%20it%20manually%20each%20time%26nbsp%3B%3CA%20href%3D%22https%3A%2F%2Ftechcommunity.microsoft.com%2Ft5%2Fuser%2Fviewprofilepage%2Fuser-id%2F422482%22%20target%3D%22_blank%22%3E%40PascalKTeam%3C%2FA%3E%26nbsp%3B%3C%2FP%3E%3CDIV%20class%3D%22mceNonEditable%20lia-copypaste-placeholder%22%3E%26nbsp%3B%3C%2FDIV%3E%3C%2FLINGO-BODY%3E%3CLINGO-SUB%20id%3D%22lingo-sub-902699%22%20slang%3D%22en-US%22%3ERe%3A%20How%20do%20I%20make%20text%20to%20columns%20automated%3F%3C%2FLINGO-SUB%3E%3CLINGO-BODY%20id%3D%22lingo-body-902699%22%20slang%3D%22e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Shakeh93
New Contributor

Hi there - I will be doing some reporting and have one column with some data separated by commas, I need to separate the data into columns and then make that rule apply to any further data I add to the end of the list so that I don't have to manually convert text to columns each time I add more data into the column with the combined data. Is there a way of doing this? 

 

Please help!!

 

Shakeh

5 Replies

@Shakeh93 

 

Hi, just so I understand:

First you have this

2019-10-09_17h02_05.png

next you want to have this

2019-10-09_17h02_38.png

then I'm not sure I understand. Is the next step that you add more comma separated text in row 2 like this?

2019-10-09_17h03_33.png

And what would be the next step?

Option 1:

2019-10-09_17h04_41.png

or option 2:

2019-10-09_17h05_11.png

Hi - thanks so much for replying. It would be option 2 but I would like the text to automatically split into the columns without doing it manually each time @PascalKTeam 

 

@Shakeh93 

 

I think I should have the solutions, please just look at attached video and tell me if that's OK so I can share the file

@Shakeh93 

You may use VBA to automate this task.

Place the following code for Change Event on the Sheet Module and to do that, right click on the Sheet Tab --> View Code --> paste the code given below into the opened code window --> Close the VB editor and save your Workbook as Macro-Enabled Workbook.

 

Private Sub Worksheet_Change(ByVal Target As Range)
Dim cel As Range
On Error GoTo Skip
If Target.Column = 1 Then
    Application.EnableEvents = False
    For Each cel In Target.Cells
        If cel <> "" Then
            cel.TextToColumns comma:=True
        End If
    Next cel
End If
Skip:
Application.EnableEvents = True
End Sub

 

Please find the attached for reference. The Sheet1 Module has the above code.

To test the code, place a comma separated list (e.g. Word1,Word2,Word3,Word4) in any cell in Column A.

 

@Shakeh93 

Hi 

You might consider using Power Query. It's one single step for splitting at a Delimiter and send the data back to Excel . Sample attached.

Steps:

  • Convert your list into a Table (CTRL + T)
  • Click on the Data Tab and Select : "From Table" >> The Query Editor Opens
  • On the Home Tab Click on "Split Columns" >> Select By Delimiter ", " and each occurrence
  • On the Home Tab >> Close and Load

When source data Changes, just hit Refresh.

PQ Split.png

 Hope That Helps

Nabil Mourad

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