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FindTime becomes Find a time in Office 365

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Darrell Webster
MVP

UPDATE (Nov 29, 2017): FindTime has returned to Office 365. Find the time to find out more about FindTime at FindTime.microsoft.com.

 

Outlook Web App has received the meeting poll feature "Find a time". For those who use FindTime, you'll recognize it. It combines the scheduling assistant with a meeting poll service, simlifying reaching a concensus for meeting times between people inside and outside the organization. 

Find a time won't be available in Outlook for your desktop or mobile yet. So it favours those who work from their browser at this stage. But once a meeting poll button is available in a meeting invite/new email, this will be a huge time-saving benefit. 

https://regarding365.com/findtime-becomes-find-a-time-in-office-365-7a82cee4eacd  

 

Find-a-time-OWA-for-Office365-tn1.jpg

 

82 Replies
I love using FindTime in my Outlook client on the desktop, so I hope they don't take that away yet!

I don't think it will be taken away yet. At least, not before Find a time meeting polls appear here and here.

Find-a-time-OWA-for-Office365-04.jpg

Hi,

 

I am getting this below error when I try to link my account. Any idea what is causing this ?

 

500 - Internal server error.

500 - Internal server error. There is a problem with the resource you are looking for, and it cannot be displayed.

 

 

But I got it working in Outlook . 

 

FYI , The above 500 error I got when I did the same using OWA in chrome browser.

How robust is this functionality?  I've had two users (in IT) try to set up meetings for multiple attendees, and both requests have gone into a black hole, with no evidence the request was ever created.

Interestingly, if you already have the FindTime add-in installed you end up with both it and the Find a time functionality when you create a new meeting.

 

2017-05-18_14-49-50.png

 

 

Ah thank you for the reminder - I totally forgot about this feature.
Interesting evolution of the feature. I think I prefer the UX in FindTime for setting up the poll but being able to respond to it in the OWA experience is nice. Wider adoption will require support in more clients however.

"Find a Time" has disappeared from the OWA calendar.  Used it last week.  Tried to demo yesterday and found it had disappeared from both my tenant and a client's tenant. Anyone else see this?

Gone here too.

Still in my tenant but I'll keep an eye on it.

I've got it still.

 

image.png

2017-08-03_8-58-38.png2017-08-03_8-59-10.pngEnterprise E5 Outlook Online still showing both but I note that it appears that the add-in might have dissapeared from the Store??

 

 

Seems to have disappeared from our tenant as well... no trace.

We are a G3 customer and FindTime has disapeared. Help find it. 


 

It's gone, no explanation why or if it is coming back in any shape or form.
A disappointing mystery.

FindTime is dead and gone. If you have it installed in Outlook 2016 it still works, but if not, there is no way to install it, and at some point it will cease to work. When you go to the website to install it, you simply get this:

 

"Important News about FindTime

Since we launched FindTime in late 2015, we've seen millions of votes to find the best day and time to meet. Today we are sharing news that FindTime is no longer available to install as an Outlook add-in.

If you're an existing FindTime user, you'll be able to continue using FindTime. You'll be notified before we make any changes to the add-in.

What's next?
We are still committed to helping you save time when scheduling meetings and will have exciting news to share soon."

 

Nothing referring you to Find A Time polls.

 

Find-A-Time is there for us in Office 365 on the web client, but not seeing it at all in Outlook 2016.

 

Seems it still isn't a fully supported thing, which is a shame, because it is a really great feature.

And interestingly, there is a blurb about meeting polls in this weeks Office 365 blog summary:

 

Exchange: Poll for time to meet

Feature ID: 20990

Status: In development

Date Added: September 11, 2017

Description: When creating a calendar invite, Poll for a time to meet will give you the option to send convenient time slots for your invitees to vote on the most convenient for them, when a time is agreed on, Outlook will automatically send invites and add it to the organizer's calendar. This new feature will be available through Outlook on the web.

More Info: Microsoft Tech Community

 

But when I click on that link, I get an access denied error.

I noticed 20990 on the roadmap too. Feature ID 14873  supposedly adds meeting polls and is "rolling out.". Who knows what's really happening. 

 

Meeting Poll
Set up meetings with people you can't see their free/busy schedules with a meeting poll. Now when you send a Calendar invite you can add different time/day options for your invitees to vote on. Based on results organizer can schedule based on majority or attendee importance. Meeting poll will be available through Outlook on the web.
Tags: O365, Exchange

 

 


@Ed Hansberry wrote:

And interestingly, there is a blurb about meeting polls in this weeks Office 365 blog summary:

 

Exchange: Poll for time to meet

Feature ID: 20990

Status: In development

Date Added: September 11, 2017

Description: When creating a calendar invite, Poll for a time to meet will give you the option to send convenient time slots for your invitees to vote on the most convenient for them, when a time is agreed on, Outlook will automatically send invites and add it to the organizer's calendar. This new feature will be available through Outlook on the web.

More Info: Microsoft Tech Community

 

But when I click on that link, I get an access denied error.



eature ID 14873  supposedly add the feature too.

 

Meeting Poll
Set up meetings with people you can't see their free/busy schedules with a meeting poll. Now when you send a Calendar invite you can add different time/day options for your invitees to vote on. Based on results organizer can schedule based on majority or attendee importance. Meeting poll will be available through Outlook on the web.
Tags: O365, Exchange

Not for the client base, I'm working with(attorneys)  Don't need to add ANOTHER tool (Cortona) to the need what Findtime was doing.  The brief instance that meeting polls appeared on the OWA calendar really excited.  We want to avoid using a third party tool where we'll have to vet where firm data is stored. Also, want to avoid having to buy and track licencing for yet another add-on.

Calendar.help is intrinsically linked to Cortana and from what I can see users (meeting invitees) are required to have Office 365/Microsoft. We've tested Calendar.help previously, and again this morning, with the following results. 

 

1. When we sent an email to 'cortana@calendar.help' she replied by settings aside 30 minutes in my calendar in the first available timeslot (8:30am) for the following business day (Thursday).

2. When we added her as an invite on a calendar entry (for Wednesday 9:00am) she also replied by settings aside 30 minutes in my calendar in the next available timeslot (9:00am) for the following business day (Thursday).

 

Also, Calendar.help doesn't appear to have any 'polling' functionality to allow invitees to optional choose from available times. I feel like Calendar.help is geared more towards mobile users who just want to quickly reserve time in their calendars for the next day without having to open their calendars. 

 

Meeting Polls on the other hand behaves in a similar way to FindTime....except for the fact that you can only specify 30 minute time slots. This seems to be a serious limitation given the flexibility provided with FindTime. Also, I've not been able to locate any documentation or future development information for meeting polls in Outlook.

 

On the plus side meeting polls does work with external (non-Microsoft) users (see attached images) but the interface and funcationality is not on par with the previous FIndTime offering. Microsoft has a lot of work ahead to deliver meaningful functionality in the future .

Further, it looks like support for FindTime App is on it's way out sooner than expected. The icon has dissapeard from the new mail message window in Outlook Online (see attached).

Are you sure you are using caledar help right? You should Cc cortana into an email and she will poll and book meetings for you. See the video

 

https://www.youtube.com/watch?v=u-4ohKliVV0

 

Steven

Capture.PNGIt's back in my first release tennant!! Hurray.

 

 

After further investigation the "Poll for a time to meet" option IS NOT appearing in all our users Outlook Online apps. Does anyone have any thoughts on the cause of this?

Hi Steven

 

Cortana and Calendar.help rely very heavily on keywords and phrases from the users to let them know what your intent is. The key issue with this pure-lanuaguge approach is that users need to be trained how to communcate with Cortana. This is a much more difficult process than showing them how to use a UI (like in FindTIme)

 

When I followed the instuctions in the video (just for giggles) and the outcome was still the same (see attached). Cortana will only schedule a 30 minute time slot (by default) based on your default request behaviour.

 

I then requested Cortana to modify the meeting request to an hour duration by requesting "Cortana 

Can you change this meeting to 1 hour in duration?" which was successful (see attached image 5). But the underlying issue here is that if my original intent was to book for a 1 hour meeting the user but because I didn't mention this in the email Cortana didn't query or prompt me to specifiy duration.

 

Remember, when you create a calendar entry the Outlook Calendar UI prompts you to specifcy all of the meeting requirements in one step, you only need to make changes IF there is a conflict, not because you neglected to mention in your original email.

 

I then attempted, twice, to prompt Cortana to schedule a longer duration meeting (1 hour, then 2 hours) with success, but the issue still remains users will need to be trained to adjust their language to suit Cortana's requeirements.

Same here, Find a time has disappeared in our tenant too.

I am also waiting for Outlook integration. I loved the old Find Time and show customers its. It was a huge benefit.
I am also fear, that Calendar.Help and Cortana will work only in natively supported languages. Attach Find Time was easy in Czech. But try in Czech write to Cortana. She does not understand our language yet.

I am really looking forward to the "relaunch" of Find Time. It is an awesome productivity tool!

Any news?

Thanks,

Peter

Yes. Read this thread. Find A Time is available through the web browser. Not sure when it will be integrated or made as an addin to Outlook, but it is available.

As latest e-mail from Find Time service says, the will end of Outlook add-on in October. It will not allow future using or planning and we are encouraged to use OWA for such planning. I mean, that this is a step back from current service options. :(

Hi Ed

I am using Find Time and is really enjoying the add-in. I would love to promote Find Time in my organisation, but Microsoft has stopped sign up for new users. It's sad, because Find Time is really one of the smartest apps Microsoft has released for a long time, with a huge time saving potential.

Regards,

Peter

I totally agree with You Petr!

Find a time has reappeared in our tenant in OWA as 'poll for a time to meet'.

That's true, Joost!

And I am happy that the Garage project hasn't been completely unplugged. But... - most of our users are using Outlook 2016 (due to other business add-ins from third party vendors) and not Outlook Online.

In my opinion the name "Find Time" is easier for users to relate to, than "Create a Meeting Poll" (I am looking forward to the Danish translation *G*)

Regards,

Peter

I am hoping the Outlook 2016 plugin is on the way too, but at least OWA is better than nothing. It isn't a huge deal to use OWA just to create a meeting poll. 

Yeah, an Outlook add-in is a must-have.  I can't understand the logic of dropping the plug-in for new users.  

I don't think the addin was dropped. I think the garage project was dropped and they took what they learned from that and started from scratch, and right now that only includes OWA. 

 

I'm not sure why they dropped the garage project. It is more feature rich by far than the current product is:

  • old product had outlook addin
  • old product would tell you when people were voting
  • old product would easily let you cancel polling. New one might, but I am not seeing it.
  • Old one had a web page to go to to see who had voted and how. New one is totally silent.
  • Old product allowed you to auto-schedule or not. New one seems to auto-schedule by default with no way to turn that off.

But, maybe the old product had something going on underneath that made it unscalable, or onworkable on anything but Outlook 2016. Dunno. I guess we'll have to wait unless someone from MS joins in with a roadmap for it.

I suppose I was unclear, but the desktop add-in was dropped.  MSFT has been so good about adding O365 features, this is an unusual case of a step backward.  Perhaps they are trying to encourage folks to use the Online version.  Our company supports a thousand of users and I don't think one of them would volunteer to give up their desktop Outlook in favor of online.

 

I think your hypothesis about how this played out was accurate, but I disagree with the scaling rationale thing.  It always looked to me like the add-in only added the button for creating a poll--kinda like the Skype meeting button.  When you created a poll, it looked like it was pulling stuff via https from findtime.microsoft.com and displaying it in outlook.  Not sure why they can't do something similar with Find a Time in Desktop Outlook.

I'm having the same issue, "Poll for a time to meet" is NOT appearing for some of our 365 users.

I completely agree. Was very dismayed to see FindTime gone from my Outlook with no way to get it back. If I use OWA I need to do MFA every time I log in which is way too cumbersome, so this feature is now inaccessible to me.

A lot of feature of FindTime is missing in Find a time.

 

- Do not automatically take the first timeslot when there is several acceptable timeslot

- Be able to schedule the meeting if some attendees don't answer

- Be able to choose prefered timeslot

- Be able to use it from Office 2016 MSI (not o365), no addin ?

- ...

 

For all these reason, please DO NOT SHUTDOWN FindTime  (so quickly by the way ...) !!

 

Thank you

I am NOT a fan of the change FindTime change to Find a time in O365. You lose the majority of the features that were in FindTime. There's no Outlook Desktop Plug-In.
You can't see 'who's replied to which meeting in the poll easily.

 

I suggest the MS check out the comments in the UserVoice for Outlook.

Gone for me today too.  Sad.  The "Poll for a time to meet" option DOES appear in OWA/calendar -- and it worked "OK", but lacked many of the features that FindTime had -- including an obvious oversight -- the meeting length options are hardcoded, so unless your meeting fits into one of those presets, you're hosed.  My meeting length was for 3.5 hours -- and the longest meeting option available in the presets was 2 hours.  Unfortunate step BACKWARDS, Microsoft.

Highlighted
Solution
UPDATE:

Outlook Calendar Team (Admin, Outlook.com) responded · October 10, 2017
At Microsoft we pride ourselves on being customer focused and we apologize for the frustration that our decision to remove the FindTime add-in has caused for Outlook for Windows users.

We are committed to using important customer feedback received in this situation to inform our decisions, moving forward. We are working with urgency to re-enable the FindTime add-in as fast as we can.

Stay tuned for updates.

Thanks – Outlook Calendar Team

@Raisha Cobb wrote:

We are committed to using important customer feedback received in this situation to inform our decisions, moving forward. We are working with urgency to re-enable the FindTime add-in as fast as we can.



Yay!

Thanks! The best message of the day!