Part of our CARF Accreditation is analyzing data. If it can be measured, it can be reported. That being said our agency needs a database and reporting features to be developed. Our plan is to use Acess. However, we are open to suggestions.
I designed and developed a database for a Division II athletic department 10 years ago in Access. So, I am somewhat familiar with the program, but I would need a substantial refresher. I would rather spend the money to have it built then spend hours in front of Youtube. I have the design idea, all the information we are interested in collecting and the reporting that will go along with it.
Trouble is the quotes we are receiving from freelancers and Access specialists are thousands and thousands. Does anyone either know of a more cost-effective way to have a database built whether it is for Access or another software company. Or, is there a template anyone knows of? Or, I know this is an Access board but maybe another software? I like the flexibility of Access though.
I looked at the templates and they weren't "enough". I would still have to get my hands dirty and figure out the tracking of the tests.
With CARF, they want data and they want to be able to measure that data. It is essentially a client database that will report demographics, customer satisfaction, and the results of tools or tests given to the client at the initial visit and every 6 months following.
The client information is the easy part. It is getting into the tools and the measurement of that data that gets complicated. For example, Mental Health. The client will take a test on the initial visit that will spit out a number. That number will give a general diagnosis. With those results, we move on to Level 2, that gives a more defined diagnosis. Then, to Level 3. After the administration of those tests, I score them. Which is of no concern. I have spreadsheets I developed that scores the results for me. I have to be able to track these results for the client, the program, the provider, and the agency.
We are interested in reporting on anything and everything. The following are examples:
Trend of Date of Intake
Number of clients per Provider
Number of clients per Type of Service
Number of clients per Client Status
Number of clients per Frequency
Number of clients per Diagnosis
Report of clients’ for program and agency:
Reason for Today
Highest Level of Education Completed
Payment of Services
Report of Performance Tools: These tools will be issued to the client every six months from the date of intake in their respective program and the results will need to be tracked as such with respect to the date, the client, the provider, the program and the agency. The design would be in whichever way it would be easier to set this section up. Whether it is drop down menus or manual entry. This is the information we would like to track based on the specific Tool(s) and Domain in relation to the:
Type of Service
Date of Test to show the status throughout the program
Tool / Level scores
Satisfaction Survey: This will be issued annually. The results will be tracked by:
How has Client A progressed throughout his / her program?
What are the results of the clients assigned to Provider A?
What are the Somatic Symptom scores for Ages 11 – 17 Level 2?
How many clients are African – American’s?
How many clients are active in each program?
How many clients were successfully discharged?
How many clients left the program early?
How many self – pay clients are there?
What is the primary of diagnoses in this community?
Is it viewed by the client that Prover B is not completely prepared for their session?
Are clients satisfied with the services of Provider C?
Hello @TurningPoint ! As I can see it, you need a free MS Access Template exactly written on your special case.
As CARF accredited institution you can contact your regional Microsoft Partner - wait! dont surrender, read that at the end! - and ask for Office 365 for getting thatFOR FREE!
I dont know for US but in Germany we have free Office 365 Tenants for public or other services like non profit orgs that get this with 25+ accounts for free!
Most of them already use their GDPR secured projects in databases like e.g. Dynamics 365, SharePoint or within SAP / Salesforce environments. Nothing is for free. The minority doesnt work with MS Access or Excel any more because security restrictions and legal requirements are getting more complex now and in future.
And i am sorry to be so robust about your questions. MS Access individual database planning and deploying is'nt for free and you have 2 choices: Either create and ellaborate (and learn new things) or do it - i would recommend this! - Office 365 and PowerApps on your own. OR get a professional freelancer or company advice on that project. It is a complex project. OR you find someone that guides you through this project for free and if you have that luck, i 'll be wrong.