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Re: Active Directory Enterprise Resource Pool Synchronization and Power automate

NLuu-020321 — Mon, 01 Mar 2021 23:09:11 GMT

Hi Paul, only for clicking the Save and Synchronize Now button. Adding resources we still do it manually. Thx for the info.

Re: February Project Update Blog

TonyStark — Mon, 01 Mar 2021 20:36:35 GMT

Question: MS Project initial release in 1984.

Bonus: One before 1984, MS Word in 1983

February Project Update Blog

Microsoft Project Team — Mon, 01 Mar 2021 23:57:50 GMT

Microsoft Project Trivia!

We’re starting trivia this month to help people learn more about Microsoft Project & its history. Leave your guesses to these questions in the comments & check back next month to see if you were right!

Question: What year was Microsoft Project first released?

Bonus: How many Windows applications did Microsoft release before Project?

Reimagine Project Management with Microsoft

Microsoft Project is hosting a free digital event to help our users learn more about how to leverage Project, Microsoft Planner, and Dynamics 365 Project Operations to best manage your projects – both big and small!

This includes 6+ hours of on-demand demos and product walkthroughs to help you discover and leverage new features and learn best practices to keep your projects on track. Get tailored guidance directly from the engineering teams behind these products.

This event goes live on March 18^th, 2021. You can learn more here.

New Features

Flexible Deployment for Project for the web ~ This feature is now available to all users! Create different environments for Project for the web based on organization, business unit, or team needs. Check out our blog post to learn more about this new experience
Filter on Project Home ~ Use a search bar to easily find your projects on Project Home.

Upcoming Features

Export Timeline to PDF ~ Print your timeline information to a PDF so you can share your project schedule with external stakeholders.
Project Accelerator ~ The Project Accelerator allows users to leverage Power Apps to manage the entire lifecycle of your projects, including demand management, financial goals, team development, and artifact tracking.
Assign tasks to non-group members ~ Assign a task to someone without automatically adding them to your project group.
Effort in the Project details pane ~ See overall effort on your project directly in the Project details pane, including the total effort, completed effort for your project, and remaining effort on your whole project.

FAQ:

This section includes questions we see frequently, either through the in-app Feedback button or from the comments of last month’s blog.

Q: What dependencies are supported in Project for the web?

A: Project for the web currently only supports Finish-to-Start dependencies. If you need additional dependencies, please submit feedback using our in-app “Feedback” button in the top-right corner of the product. This best helps us keep track of customer needs.

Q: Where are attachments stored in Project?

A: You can find all your attached files in your Team’s SharePoint library.

Note that you can't attach files to tasks in Project unless you have already shared your project to a group. You can do this by using the “Group members” button in the top-right corner of the product.

You can attach links to your tasks even before you add a group to your project.

We want to hear from you! If you have feedback, submit it by using the “Feedback” button in Project for the web. Make sure to include your email address so we can contact you directly with any follow up questions or comments. Your comments on our blog posts are also monitored, so let us know what you think about this or other articles.

Microsoft Developer Tenant and Microsoft Project

Mike Dumka — Mon, 01 Mar 2021 19:10:22 GMT

Hi There,

I have a tenant as part of the Microsoft Developer program, but I am trying to explore the possibilities with Project for the Web (Project Plan 1) and Project Online (Project Plan 3&5) and also how that interacts with Project Roadmap and Power BI.

The problem is I can seem to find anything to do with Project in my tenant. Is this not possible?

Thanks

Re: Project Online ReST API fetch recently updated tasks, assignments

Paul Mather — Sat, 27 Feb 2021 19:13:04 GMT

Hi ,

I think you will still get newly created data but the best way to see if the logic is correct is to test every single scenario in Project Online and executing your application.

Paul

Re: Project Online ReST API fetch recently updated tasks, assignments

rohanw24 — Sat, 27 Feb 2021 18:44:59 GMT

Hi ,

While filtering projects I'm using this API uri:

https://example.sharepoint.com/sites/pwa/_api/ProjectServer/Projects?$filter=lastSavedDate gt $DateCriteria&isCheckedOut=true

$DateCriteria will contain timestamp when the application was successfully executed. So that it will consider only those projects that were saved after provided $DateCriteria and which are checked out. Could you please let me know your thoughts on this logic?

Thanks & Regards,
Rohan

Re: Active Directory Enterprise Resource Pool Synchronization and Power automate

Paul Mather — Fri, 26 Feb 2021 11:23:20 GMT

Hello ,

I have not come across a customer who finds the Resource AD sync only running once a day being an issue. If there are urgent additions needed in the Enterprise Resource pool, those customers request with their IT team that the users are added to the correct AD group for the sync but they also manually add the resources to the enterprise resource pool.

Regarding syncing using Power Automate, are you looking to add the resources via Power Automate or trigger the built in Resource AD sync via Power Automate? I dont think triggering the built in Resource AD sync will be possible via a normal Power Automate flow. You might be able to do it via a Power Automate UI flow by automating the clicking of the "Save and Synchronize Now" button in PWA.

Paul

Active Directory Enterprise Resource Pool Synchronization and Power automate

NLuu-020321 — Thu, 25 Feb 2021 14:57:14 GMT

We have a need to sync our AD resources group more than 1 time a day (MS default). I was wondering if anyone has tried the Power Automate to help with Active Directory Enterprise Resource Pool Synchronization task.

Once a day is not practical for us at all, as we have hundreds ongoing projects with multiple times resources access requirement daily. Wonder how you manage yours for those who are in the same situation using AD group sync.

Thank you,

NLuu

Re: how can MS Project license transfer to another machine ?

NLuu-020321 — Thu, 25 Feb 2021 14:45:45 GMT

It really depends how each company assigns license to its member. For my company, I uninstall the app from the old machine, order installation to be pushed to my new machine (company internal order) and inform our software personnel that my computer has changed. If you don't have layer of software personnel who can act, might as well contact MS directly and inform them.

How to customize Timesheet views

Francois_CPD — Thu, 25 Feb 2021 08:46:03 GMT

Hello,

We are currently using MS PRoject Central and timesheets.

The main feedback, we are receiving from users is about the user interface from Timesheet and Approval.

Users are losing focus,

- they do not have the key information they need ( being able to order and add fields would be great )

- they need to scroll until they find time to approve or gaps all along the calendar

Did you ever experience this on your implementation ?

What can be done to improve user experience ?

Thanks a lot for your insights.

Francois

Planning resource without redistributing what is not consumed

Francois_CPD — Thu, 25 Feb 2021 08:39:07 GMT

Hello,

In MS Project, I wish I could schedule a resource without redistributing the remaining time.

Ex: A person is planned at 50% over a year (i.e. 10 days per month)
In January, the resource only worked 2 days.

MS Project behavior => the system redistributes 8 days until the end of the year after the days entered

Desired behavior => the system must consider 2 days past in January and must not redistribute the 8 days considered as past or lost.

What are the possible options on the tasks in order to be able to simulate the desired behavior?

Thank you in advance for your feedback or answers

Francois

Re: January Project Update Blog

Richardmogroup — Thu, 25 Feb 2021 06:48:49 GMT

Good, any idea when the e-mail function will be in production?

how can MS Project license transfer to another machine ?

fikretaydemir — Thu, 25 Feb 2021 06:10:36 GMT

Hello friends,

After user's laptop change , i need to install ms project to new machine and user should licensed ms project.

What is the steps to follow about the transfer ms project with license. I checked but can not find anythng .

Could anyone help me ?

Regards..

Re: January Project Update Blog

Craig Arnoldt — Thu, 25 Feb 2021 04:40:06 GMT

When will Plan 1 be available to non-profits please?

Re: "We Couldn't Open Your Project"

nasal8412 — Wed, 24 Feb 2021 20:07:59 GMT

Please find the below

0cdbf6cb-93f2-482a-bdcd-3200e0fcc019

Re: "We Couldn't Open Your Project"

priyankapuranik — Wed, 24 Feb 2021 19:42:43 GMT

Could you give us the details with the correlation id? (You should see if if you click on details in the error screen)

Re: Migrating from Project Server 2010 to 2016

Paul Mather — Wed, 24 Feb 2021 17:46:55 GMT

Hello ,

Giving a cost estimate here is not going to be possible as we would need to understand specifics around the set up. One of the big factors would be if you are doing the upgrade yourself or working with a 3rd party.

To upgrade from Project Server 2010 to Project Server 2016, the 2010 database needs to be upgraded to Project Server 2013 first then Project Server 2016. How come you are not upgrading to Project Server 2019? Project Server 2016 mainstream support ends in July this year: https://docs.microsoft.com/en-gb/lifecycle/products/project-server-2016

where as Project Server 2019 mainstream support ends in Jan 2024: https://docs.microsoft.com/en-gb/lifecycle/products/project-server-2019

Many thanks

Re: "We Couldn't Open Your Project"

nasal8412 — Wed, 24 Feb 2021 17:30:34 GMT

could you please share the fix for this issue as one of my customers also facing the same issue

need to unblock this

thanks in advance

Re: OData Project Schema TaskStatusManagerUID Not Synchronized

GhisC — Wed, 24 Feb 2021 17:09:21 GMT

Hello ,

I am actually facing the same issue where the TaskStatusManagerUID in the plan is not reflecting the same from the oData feeds.

Have you figured it out?

Thanks,

GhisC

Migrating from Project Server 2010 to 2016

Komal_Agarwal — Wed, 24 Feb 2021 06:51:12 GMT

Hi All,

We are having an instance of Project Server 2010 which we need to migrate to Project Server 2016. There are around 655 projects and 1550 users in this instance. Please could you help us in calculating the cost estimation for this upgrade.

Re: For those Microsoft 365 changes that need a project to implement

Todd Ray — Tue, 23 Feb 2021 17:18:30 GMT

Great writeup - thanks Brian!

Re: POL report for linked projects...

James_Price — Tue, 23 Feb 2021 14:37:45 GMT

Thanks for this Paul.

James

Re: How to use calendars in Project?

Knut Fredrik Berg — Tue, 23 Feb 2021 14:20:20 GMT

This does not work straight away for me. When I follow this procedure, it will take several hours, maybe days before I have this right. I also have projects with the same calendar template with different start and finish time. To change this to 8-16 seems very difficult. When I make a new template, I also must change the time zone two-three times. I am trying to find out where all this information is hidden. Is there a default time zone somewhere in the system? Please, is there anybody out there that can try to explain to me what is happening? Where is more guides to Project for the web?

Error Message: Resources have items checked out to them and could not be deleted.

NLuu-020321 — Mon, 22 Feb 2021 23:48:27 GMT

A resource left my company but I can't delete him from PWA with this warning message "Resources have items checked out to them and could not be deleted".

I went to force check-in area, I couldn't find him there either. I also queried the entire database, he isn't there either. What is the next step? I hate to just leave him in the PWA, if he is no longer with us.

Thank you,

NLuu

For those Microsoft 365 changes that need a project to implement

Brian Smith — Mon, 22 Feb 2021 23:02:33 GMT

This blog post grew out of a conversation with one of my Microsoft colleagues about how one would push a Planner task to Azure DevOps - and the scenario was that they are very happy with the Message Center to Planner integration as a means to triage changes as they come through - but to actually execute on the changes they would normally use Azure DevOps. So I got my thinking cap on and took a look at what was available in Power Automate.

Planner is somewhat limited in direct actions and triggers, but of course you can use the Graph API too once you get a Flow started - but the trigger is what you need here and I wanted to avoid a timer job just looking in Planner. The "On completed" trigger seemed like the best approach, as if you were carrying out the work in Azure DevOps (or Project) then the plan task could be closed. Then with the number of supported labels increasing in the very near future I thought that, combined with a complete task, would get me started.

Power Automate then has an action to read the Planner labels, so I could check if the task needed to go to Azure DevOps - and if so use the "Create a work item" action.

In this example I decided to create as a Feature - and in the description I crafted a link that would navigate back to the Planner task to get the full information. A proper job here would probably involve a few more steps to read the information and populate it into Azure DevOps, but as a quick proof of concept it worked for what I needed.

And here is my newly created Azure DevOps feature.

My next thought was - that nice - but what if I want to use Project Online or the new Project to manage a Microsoft 365 change? (The eagle eyed may have already seen the :Send to Project Online and Send to PfW in my labels list) so I extended my Flow to also look at those labels and react accordingly.

It is important to mention here that I am creating these as projects in Project Online and Project for the web - and not as tasks - as the assumption is that you would use this when you needed more than just a task (otherwise why not leave in Planner?). Likewise for Azure DevOps - I created a feature but there may well be other entities added to deliver the change.

For the examples I've used I'll admit that these could probably just have been handled in Planner - as I can't imagine our adding of text predictions justifies a complete project plan to ready users...

And in the new Project we see the other task turned to a plan - in this case in a different environment than the default using the new flexible deployments option.

The Flow was pretty basic adding these two too - just a condition driven by the label that was applied, then the Create a new Project for Project Online (as the description doesn't support HTML I didn't create the href):

and for the new Project in the Dataverse environment I used the following:

The tricky piece here was working out what the GUIDs needed to be, and I used the option to open the datasets in Excel to get a good look at the GUIDs so I could test out and confirm what these needed to be. You can do this (permissions allowing) by going to make.powerapps.com, selecting the environment, then under Data, Tables select the table of interest (set filter to "All") then use the "Edit data in Excel option (don't get too excited - you can't really edit the data for this Project stuff in Excel).

Calendar Id can be found from the Calendar column of the Work template table – in my case I only had one work template, the default – so not problem using just this one – you might need to have some way to choose if your config is more complex.

Contracting Unit can be found as the Contracting Unit column in the Project table – and again I just had one so ok to hard code – your mileage may vary (Don’t confuse it with the Contracting Unit (Lookup) field…).

Project Manager comes from the Project Manager column in the Project table, and has its origins in the User table and the User column. It is NOT the same as the AAD GUID.

Like the Azure DevOps example you'd probably want to add a few more steps to pull more information in - and I did skip a big "gotcha" on the Project Online side - as Project Online does not allow certain characters in a Project name I chose my example carefully. You'd need to swap out any occurenace of the following characters - : .(period) \ " / : ; | ? ' < > * # ~ % { } +.

Finally - a screenshot of the whole Flow:

Let me know what you think - and what would make managing Microsoft 365 changes easier?

Re: Announcing Project and Roadmap apps for Microsoft Teams

MMerian — Mon, 22 Feb 2021 17:35:47 GMT

How do I change the end date for my project??

It only allows me to set a start date and then an end date is auto calculated. I cant edit that??

Re: We are sorry, can't open your project

bgroslouis — Mon, 22 Feb 2021 14:30:14 GMT

Hi, thanks for the response. For unknown reason, it came back working properly a few hours after posting this message. Not sure what was the issue but it is working now.

Thanks.

Re: Limitation of Size/Complexity of Project Plans within MS Project Online???

Dale Howard — Mon, 22 Feb 2021 13:36:00 GMT

-- Yes, Project Online can handle a project with 5,000 tasks. If you have dozens or hundreds of resources assigned TO EACH TASK, that can slow down the saving and publishing operations where it might take the software a minute to save or publish your project. But yes, the software can easily handle a project of your size. Hope this helps.

Limitation of Size/Complexity of Project Plans within MS Project Online???

pmikota — Sun, 21 Feb 2021 19:14:24 GMT

My company is moving from a dedicated MS Project server to SAAS MS Project Online. I am wondering if there is going to be any performance issues due to the size of some of the project plans we will be migrating over. Microsoft does not post any project size recommendations that I can find for MS Project Online. Example of a project I am concerned about. Project is approx. 5000 lines, fully resource loaded Can MS Project Online handle projects that are that big?

Re: Import Project Desktop files to Project for the web API

nislabs — Sat, 20 Feb 2021 20:39:49 GMT

I am running into a problem with the process. Below is the command line I am using and the error message. Where am I going wrong?

PS C:\alex> -InstanceId https://org9ae306c7.crm.dynamics.com -FilePath "C:\alex\Jove.mpp"

-InstanceId : The term '-InstanceId' is not recognized as the name of a cmdlet, function, script file, or operable
program. Check the spelling of the name, or if a path was included, verify that the path is correct and try again.
At line:1 char:2
+ -InstanceId https://org9ae306c7.crm.dynamics.com -FilePath "C:\alex\ ...
+ ~~~~~~~~~~~
+ CategoryInfo : ObjectNotFound: (-InstanceId:String) [], CommandNotFoundException
+ FullyQualifiedErrorId : CommandNotFoundException

Re: We are sorry, can't open your project

Paul Mather — Sat, 20 Feb 2021 09:14:39 GMT

Hello ,

Does this project open for any user? There isn't a lot we can recommend from this support forum for this other than opening a support ticket from your Microsoft 365 tenant so that Microsoft can investigate.

Paul

Problem with activation, it says that the project server 2016 preview is activated

nikolainikitin — Sat, 20 Feb 2021 04:08:14 GMT

Good afternoon, we have a license for project server 2016 (PrjctSvr 2016 RUS OLP NL Acdmc), installed everything according to the instructions (sql server 2017 enterprise, sharepoint 2016 enterprise), after installation, when you try to activate the project server, it shows that the preview version is activated, please help understand.

how to activate olp version?

We are sorry, can't open your project

bgroslouis — Sat, 20 Feb 2021 01:02:06 GMT

Hi, I've been working on a Project all day until I got this message with correlation ID: c528723e-9f4f-4f67-a1a0-64690d8b0e5f What can be done to get this fixed? Thanks!!

Re: The new Project is rolling out!

Sam_Espindola — Fri, 19 Feb 2021 13:57:04 GMT

Hi Guys,

When you assign a team member to a task, does it notify that team member? It seems it doesn't.

Is the integration with MS Teams only for viewing the Project inside of MS Teams?

Thanks

Re: Flexible Deployment for Project for the web is here!

TijnTacke — Fri, 19 Feb 2021 03:32:34 GMT

This is fantastic news! We've been eagerly awaiting this feature. Will make Application Lifecycle MAnagement for Project for Web possible and open up a whole new range of possibilities.

Re: MS Project Timeline Displaying Incorrectly

Dale Howard — Thu, 18 Feb 2021 23:00:49 GMT

-- You are more than welcome for the help, my friend!

RE: No projects are not opening

horstpichler — Thu, 18 Feb 2021 21:30:11 GMT

what did you do in order to fix this issue. I am experiencing the same since yesterday.

Any help is appreciated

Horst

Why must I specify a search direction when using the search tool in Project?

schaefda — Thu, 18 Feb 2021 21:17:35 GMT

Why doesn't the search tool just wrap around if it finds nothing below? I've observed that sometimes the search-wrapping does occur, but more often than not it doesn't. Does anyone know the secret to make it happen always?

Re: MS Project Timeline Displaying Incorrectly

johnsojj — Thu, 18 Feb 2021 20:47:29 GMT

please disregard my previous comment. I think it is because the project timeline is so long. Thanks for your help.

Re: MS Project Timeline Displaying Incorrectly

johnsojj — Thu, 18 Feb 2021 20:42:27 GMT

this fixed this issue on a couple projects, but it does not help on others. It looks like it is set to Quarters. I checked the Timescale and tried setting it to days and months.

Re: Import Project Desktop files to Project for the web API

Victoria Hughes — Thu, 18 Feb 2021 16:02:58 GMT

Looking forward to a GUI option for this.

In the meantime, tried this method, but we have admin consent enabled in our tenant so the "oneproject_test_native" Ent App registration is halted while it waits for approval. Requested the approval, our authorized person did the approval, and when I ran the script again, it acted like it was being registered for the first time again: asked for admin consent once more.

Admin checked AAD and cannot find the app in the Enterprise Apps listing. Checks the log and sees that the request to approve it failed. Request shows as in progress still, but every time it's attempted to be approved, it fails as though the app no longer exists, even though no one touched it in AAD. Thoughts?

What are different options or variations in Timesheet in Project Server 2019

M.A. Farooqui — Thu, 18 Feb 2021 13:23:04 GMT

Hi,

For Timesheet In Project Server 2019 on prem,

For Project Level Reporting or Top Level Reporting
I have 2 questions :

1 - Unless I assign the resource against task, he is not getting timesheet generated for him
For Top Level reporting- I thought resource assignment is not needed against task

2.1- What is the benefit of this piece of functionality ? any scenarios if someone can share ?

2.2 - Where can I see the summary of report generated by this approcah...

Appreciate any suggestions...

Flexible Deployment for Project for the web is here!

Microsoft Project Team — Thu, 18 Feb 2021 05:47:45 GMT

We are pleased to announce the availability of Flexible Deployment for Project for the web. As a part of the Microsoft Dataverse (formerly known as Common Data Service (CDS)) platform, Flexible Deployment enables you to create different environments based on organizational, business unit, or teams needs.

In addition to the existing Default environment, you now have more choices to spin up different kinds of Dataverse environments for the Project for the web: Production and Sandbox. With Production, your organization can create specific environments such as limiting access to data for the HR department, deploying different customizations for different sets of users, or staying compliant on data residency requirements if your users and tenant are not located in the same country. The Sandbox environment allows for Application Lifecycle Management to develop and test customized solutions for Project before rolling out to production.

You can use Flexible Deployment with Project Plan 1, Project Plan 3, and Project Plan 5. Each subscription comes with a certain amount of storage.

The choice of deployment gives you the flexibility and extensibility to stay on top of business needs while reducing complexity for your IT group. Please refer to the links below to find out more.

Learn how to get started in Deploying Project.
Help end users learn how to get started with the Project Power App.
Learn about the new Project for the Web Security Roles.
If you have additional questions, check out Frequently Asked Questions.

Re: POL report for linked projects...

Paul Mather — Wed, 17 Feb 2021 22:47:11 GMT

Hi ,

This post might help https://pwmather.wordpress.com/2018/10/13/projectonline-reporting-on-task-predecessors-and-successors-o365-msproject-ppm-pmot-excel-powerbi-odata/

Paul

POL report for linked projects...

James_Price — Wed, 17 Feb 2021 14:18:54 GMT

Hi team

Can anyone recommend a way of showing, in a Power BI report, projects with inter-project dependencies?

Many thanks

James

Re: Tasks in Project for the Web...

James_Price — Wed, 17 Feb 2021 14:14:50 GMT

Good point Dale. Thanks

Re: Tasks in Project for the Web...

Dale Howard — Wed, 17 Feb 2021 13:44:23 GMT

-- Since I do not work for Microsoft, I am only speculating. But I suspect the functionality you seek will never be added to Project for the Web. This is because the your functionality is not available in Project Online, which is a much bigger and more robust project management system from Microsoft. If the feature is not in Project Online, I do not think it will be added to Project for the Web. But again, I am only speculating, and I certainly could be wrong. Hope this helps.

Re: How do I report (Power BI) on vacation days in Resource Calendar (Project Online)

Alison Howes — Wed, 17 Feb 2021 09:09:01 GMT

Thanks Paul, I'll check that out! :)
Alison

Re: Project Online ReST API fetch recently updated tasks, assignments

Paul Mather — Wed, 17 Feb 2021 09:02:49 GMT

Hello ,

Can you used the created date to filter out newly created projects / tasks / assignments?

Paul

Re: How do I report (Power BI) on vacation days in Resource Calendar (Project Online)

Paul Mather — Wed, 17 Feb 2021 08:59:58 GMT

Hello ,

This data is available in the ProjectServer API (_api/ProjectServer). For example:

{pwaSiteUrl}/_api/ProjectServer/EnterpriseResources('{resouceGuid}')/ResourceCalendarExceptions

Replace the {resouceGuid} with the resource GUID for the resource you want to check.

Paul

Re: Tasks in Project for the Web...

pschneider — Wed, 17 Feb 2021 08:38:44 GMT

https://microsoftproject.uservoice.com/forums/914203-project-for-the-web/suggestions/38922199-two-way-integration-with-microsoft-planner-and-mic

Quite important feature!
Looking forward for a status update by Microsoft, please.

Tasks in Project for the Web...

James_Price — Wed, 17 Feb 2021 08:28:02 GMT

Hi team

In the PfW tasks, do you think it will be possible in the near future that in a project, for team A to see all their tasks and team B to see all their tasks, with team A not able to see team B's tasks and visa versa?

Many thanks

James

Re: Import Project Desktop files to Project for the web API

Kelvin Kirby — Tue, 16 Feb 2021 22:04:08 GMT

This will only work on a Windows OS. The fact that you are importing .mpp files assumes that you have the Microsoft Project client installed and there is no such client for Mac OS. I don't even know whether it would work on a Windows emulator such as Parallels, either way you need to have the Microsoft Project Desktop Client installed.

Project Online ReST API fetch recently updated tasks, assignments

rohanw24 — Tue, 16 Feb 2021 18:38:55 GMT

Hello Everyone,

I want to fetch recently updated tasks, assignments from Project Online. Currently I've included a filter to fetch projects and related tasks, assignments by published date time. But when I execute it also includes newly created project and related tasks, assignments. Project, task, assignment creation module executes before update module. How this scenario can be handle? Is it possible to create a flag in the Project Online that will auto-update to 1 whenever a user makes any manual changes in the task, assignment?

Thanks & Regards,

Rohan

How do I report (Power BI) on vacation days in Resource Calendar (Project Online)

Alison Howes — Tue, 16 Feb 2021 18:26:17 GMT

Hi,

I'm trying to report on remaining vacation days in Power BI when connected to Project Online.

Resources report their requested vacation days via their timesheet, and once approved, their resource calendar gets updated automatically. We have a resource field which shows the annual entitlement, so as these entitlement days are consumed I want to then report on the remaining days that each resource would have available. However I am really struggling to find the right data in the tables that would provide me with the approved vacation days taken/booked so far. Any advice greatly appreciated. Thanks
Alison

Re: impossible d'ouvrir ce fichier

Wapofa — Tue, 16 Feb 2021 14:11:31 GMT

I cant oppen my project it give me an error

Re: Project Online resource engagement is smoothed after being reassigned

Miles_Goodchild — Tue, 16 Feb 2021 09:50:41 GMT

Ah sorry, missed the fact that you're on Project for the web.

impossible d'ouvrir ce fichier

Wapofa — Tue, 16 Feb 2021 02:17:44 GMT

Bonjour, jai besoin d'aide afin de récupérer mon projet

Re: Display Task Name Next to Bars on Gantt Chart - MS Project ONLINE

SAEED1338 — Mon, 15 Feb 2021 21:40:59 GMT

thanks but that unfortunate.

should not the online be a copy of what the desktop is including all the functionalities.....?

Anyway thanks

Re: Display Task Name Next to Bars on Gantt Chart - MS Project ONLINE

Dale Howard — Mon, 15 Feb 2021 14:09:39 GMT

-- It is not possible to display text to the right of Gantt bars in PWA views. This is only possible in Microsoft Project. Sorry, but hope this helps.

Re: Project Online ReST API Check out and Publish

Malek Al-Shayeb — Mon, 15 Feb 2021 10:25:37 GMT

Hi, i belive for all of them you need to checkout and publish

Calendar templates in Project for the web

Knut Fredrik Berg — Mon, 15 Feb 2021 09:49:17 GMT

I'm trying to find out what realy happen with calendars in Projet for the web. I accept that 9-5 is the default and that I can't do anything about that. Just like the desktop version. So I have to set up my own default calendar template. I know the whole routine to add a new calendar template. So I don't need help with that. However, when I try to set up a new template I also have to change the time zone. Often I have to do this more than one time. (When I create the calendar resource and when I add it to the template) Also strange, the time zone I have to change from can be different. From Casablanca time to Beograd and even UTC. Where can I find the place where the time zone settings in Project for the web are located? Where are all this things connected. These problems seems a little odd to me. Please, anyone?

Display Task Name Next to Bars on Gantt Chart - MS Project ONLINE

SAEED1338 — Mon, 15 Feb 2021 03:34:15 GMT

I know how that's done on the desktop version but not the Project online version

https://project.microsoft.com/en-US

Does anyone know?

Project Online ReST API Check out and Publish

rohanw24 — Sun, 14 Feb 2021 05:11:11 GMT

Hello Everyone,

For which operations (Create, Update, Delete) I need to check out and publish the project for Project, Task, Assignment, Resource?

Thanks & Regards,

Rohan

Re: Differences between Project XML and MPP files

Estate_Master — Thu, 11 Feb 2021 23:04:34 GMT

I am exporting to XML, because we are developing a C# app that uses a .Net Gantt control. That control allows users to import MS Project XML files, not MPP format.

Re: Can't See the Detail and Tracking Gantt Charts

brennj4 — Thu, 11 Feb 2021 18:45:12 GMT

So simple, yet so frustrating to not see it. Thank you for this.

Project Online ReST API UTF-8 Encoding

rohanw24 — Thu, 11 Feb 2021 17:39:22 GMT

Hello Everyone,

I want to set project name containing some Norwegian characters while creating a new project. I'm using code samples available here:

https://github.com/OfficeDev/Project-Samples/tree/master/O365-Project-Online-REST-Samples

When I try to create a project having name with Norwegian characters it throws "The request was aborted: The request was cancelled." error.

Does anyone knows how to encode request body to UTF-8 in powershell?

Thanks & Regards,

Rohan

Re: Differences between Project XML and MPP files

Dale Howard — Thu, 11 Feb 2021 14:38:40 GMT

-- I am not surprised at all by the fact that you see differences between the original project and a new project created from the exported XML file. Based on my personal experience, the XML file does not capture the timephasing of task Work and Cost values on tasks. And I suspect your use of the 24 Hour calendar is at least partially the source of the errors.

For me, the Save to XML option is a last resort to try to fix a corrupted project. I know that using this feature will capture the "guts" of the project, but not the exact duplicate project. Out of curiosity, why are you using the Save to XML feature?

Please let us know and we will try to help you.

Differences between Project XML and MPP files

Estate_Master — Thu, 11 Feb 2021 06:49:37 GMT

I am using Project Standard 2016 (Version 1908 Build 11929.20300)

I have experienced an issue where I am getting differences in data between an original *.mpp file, and an *.xml that I exported from that mpp file. The differences then continue to occur if I then save the first XML file as an XML file again.

I have attached the 3 Project files in the .Zip file.

These are my steps:

Opened the "Sample.MPP", and took a screenshot of the first 23 tasks
Saved the file as "Sample.XML".
Opened that "Sample.XML" file, selecting 'Import as New Project' when prompted. Took a screenshot of the same Tasks.
Saved that as a second XML file "Sample_2".XML (no changes were made to it).
Opened that "Sample_2".XML file, selecting 'Import as New Project' when prompted. Took a screenshot of the same Tasks.

I compared the screenshots between all 3 files, and noticed that Dates and Durations were continuously changing from the original MPP file (see attached file Differences.png)

I checked the Calendar Options and Working Time settings after each file is opened, and they seem all the same: https://www.screencast.com/t/7RdF3B0BdW

I also check what the Calendar Options were for 'New Projects' and they were slightly different: https://www.screencast.com/t/3DOPdG9y

What is causing these differences?

Does the XML Export have certain limitations / not support certain settings?
Is there something else that is adjusting the dates when the XML file is being opened/imported as a new Project?

Updates:

I also tested in MS Project 2019, and the issue still happens.
I think it may be related to the fact that the project is using the '24 Hour' calendar. I had another 2 Project files which were exporting / loading XMLs fine, but as soon as i changed the calendar in the MPP files to use "24 Hour", and then exported the XML, once that XML was opened in Project again, the dates/times changed.

Re: Project online: Status Manager Field

NLuu-020321 — Wed, 10 Feb 2021 23:29:14 GMT

Also I would like to expand a bit more to help those who maybe new to Project and PBI.

To get Status manager's name, you will need to compare two datasets 1) Resources and 2) Tasks.

I used PBI, and get data via OData feed selection (put in your URL:

https://yoursharepointsite.com/sites/yoursitename/_api/Projectdata)

In the Resources dataset retrieve ResourcesId and ResourceName.

In the Tasks dataset, retrieve Task name, Project Name, and Task status manager UID.

Then merge two datasources to find the Status manager's name residing in what project and which task.

With that information, you know where to go make change and replace former status manager who left the company with the new one.

Project Online ReST API create project Error 500

rohanw24 — Wed, 10 Feb 2021 18:10:18 GMT

Hello Everyone,

When I try to execute create project PowerShell script through .Net application, it throws 500 internal server error. I'm using code samples available here:

https://github.com/OfficeDev/Project-Samples/tree/master/O365-Project-Online-REST-Samples

Thanks & Regards,

Rohan

Re: Project hyperlink minimize behavior

Dale Howard — Wed, 10 Feb 2021 13:28:38 GMT

-- I tested this with Microsoft Project 2016 and can pretty much confirm what you are experiencing. When I click a hyperlink on a task, the Windows system sends Microsoft Project into the background while launching my default web browser. I also tested using hyperlinks in both Microsoft Word 2016 and Microsoft Excel 2016, and saw the same behavior as Microsoft Project 2016. Based on that, I suspect that this is the default behavior of Microsoft Office products, and that there is no way to change this behavior. Sorry for the bad news, but hope this helps.

Adding users to project using "Project Permissions" through CSOM

ramkanumuri — Tue, 09 Feb 2021 09:34:51 GMT

Hi,

Is it possible to provide permissions to users on project using "Project Permissions" through CSOM in project online?

RE: Project Online Custom Field auto-update value

ben_project — Tue, 09 Feb 2021 08:02:41 GMT

Hi, Alas there is no event that flags when a task is modified. https://docs.microsoft.com/en-us/office/vba/api/project.task

Project Online Custom Field auto-update value

rohanw24 — Tue, 09 Feb 2021 06:01:45 GMT

Hello Everyone,

I'm having a custom field called "Sync Status" under Task. Is it possible to auto-update it's value let say to 1 whenever a Task gets modified? Just like a trigger?

Thanks & Regards,

Rohan

Project hyperlink minimize behavior

JeffA86 — Mon, 08 Feb 2021 16:28:02 GMT

Hello,

When I click a hyperlink from the hyperlink field, project immediately minimizes while opening the browser link. If I right click the hyperlink field, select Hyperlink, then Open in New Window, Project does not minimize. I've searched on the topic and normally the answer is pointed to browser or OS settings. It's a pain. Is there anyway to modify the behavior of the click on the hyperlink within project to simply do the same thing that the right click procedure does? It would be most beneficial.

Thanks,

Jeff

Re: January Project Update Blog

TonyStark — Mon, 08 Feb 2021 16:06:30 GMT

Your question seem to be a non-issue as that specific choice is not available until you connect a M365 Group, the only choice you have is to link a URL

/TS

Re: January Project Update Blog

Chris Kegler — Mon, 08 Feb 2021 13:34:29 GMT

Great feature team! Especially the ability to add multiple links and files, very nice. One question; where will a file be stored if I upload it from my device, and no M365 group has yet been connected?
For the rest, would love to see the FtF, StS and SF depencies added, as well as lag on these dependencies. And the option to add individual resources to the team, besides members from the connected M365 group.

Re: Projects are shared with me even though I am not a member...?

Lisa Stebbins — Mon, 08 Feb 2021 13:33:20 GMT

I figured it out. Because I have the Project license that permits Project Online features and functions (Plan 3), I am able to access and interact with other people's projects even though I am not a member of their group. We have an old PWA site collection and a few people with the Project licenses (don't know what their license level is though) who have 'played' with the app but because it requires all the group members to pay for a Plan 1 license at least, the users did not continue using the app and did not delete what they'd created. As a result, there were a few past projects listed (the old PWA) and few new abandoned ones (Project for the Web).

I didn't know that having a Project Plan 3 license not only gives you admin level access to the old PWA sites but also gives you access to the new Project for the Web projects for which you have no affiliation nor do you want it. Not the functionality I expected, obviously. Really through me off!

Re: project Site creation failure

pauleast — Mon, 08 Feb 2021 09:49:23 GMT

thanks, found it! Unfortunately no luck, it fails to build a site with the default template.

Re: Project Server 2019 Schedule.aspx Load Error only in edit mode

harunkara — Mon, 08 Feb 2021 06:24:23 GMT

Hi Paul, I opened a ticket about this isssue and we got it resolved. I found some files in C drive root which were called Program Files and its derivatives from P to Program Files x86. Apparently these files appeared because of an anti virus software in the servers.

The specific reason for the error was caused by Claims to Windows Token Service not being able to start due to their path being corrupted by the awkward files I mentioned above. Once i cleared the c drive root of those files and started C2WTS service the error disappeared.

Project Online ReST API Get Projects related tasks, assignments, resources

rohanw24 — Mon, 08 Feb 2021 04:48:09 GMT

Hello Everyone,

Does anyone knows the endpoint to fetch a project it's related tasks, assignments, and resources in one go? Basically I want a summary view of projects and it's related tasks, assignments and resources.

Thanks & Regards,

Rohan

Re: Project For The Web - access restrictions

Paul Mather — Sun, 07 Feb 2021 14:36:38 GMT

Hello ,

Project for the web doesn't have a granular access model unfortunately. A view access license is possible at the tenant level but not project per project: https://docs.microsoft.com/en-us/project-for-the-web/office-365-user-view-access-to-project-and-roadmap

Paul

Re: Project Server 2019 Schedule.aspx Load Error only in edit mode

Paul Mather — Sun, 07 Feb 2021 14:33:18 GMT

Hello ,

Are you able to ask IT what changed? Did they apply a new SharePoint / Project Server update to the farm? Any other updates on the farm?

Paul

Re: Import Project Desktop files to Project for the web API

John Burns — Fri, 05 Feb 2021 20:54:46 GMT

Thank you for your work on this. I am having an issue with the script I am hoping you can help with:

Here is the error I get:

ImportProject: Exception calling "AcquireToken" with "4" argument(s): "Windows Principal functionality is not supported on this platform."

The environment is: Macbook, OS 11.2, newly installed PowerShell v 7.1.1, OpenSSL installed. I have the paths setup correctly and my project.microsoft.com site is up and running with projects in place.

The user I am logged in as has Read/Write access to the DLL files. [Blocked doesn't seem to correlate to Mac OS]

Any ideas?

Thanks,

John

Re: project Site creation failure

Paul Mather — Fri, 05 Feb 2021 15:37:26 GMT

Hello ,

On the EPT in the Site Template option in Project Online, there will be "Project Site" - that is the OOB project site template.

Paul

Re: project Site creation failure

pauleast — Fri, 05 Feb 2021 15:34:17 GMT

we don't have an OOB template:( do you know if this exists online and we can add?

Re: Project for the Web: Stop team members changing the duration of their tasks...

James_Price — Fri, 05 Feb 2021 10:57:32 GMT

Re: Project for the Web: Stop team members changing the duration of their tasks...

Dale Howard — Fri, 05 Feb 2021 10:56:29 GMT

-- That is exactly why Project for the Web needs a view or page where team members can enter task progress. So, I do understand your need and concern.

Re: Announcing Custom Fields for your tasks

ingrid596 — Fri, 05 Feb 2021 07:24:31 GMT

Hi ,

I also like the Status field with RAG and tried to do it.

I can not figure out how to create a drop-down menu in the text field, so do you have to copy/paste the emoji and write the status in each row separately? .

Regards Ingrid

Re: Project for the Web: Stop team members changing the duration of their tasks...

James_Price — Fri, 05 Feb 2021 05:50:59 GMT

Hi Dale

Understood but the problem with view only is that they cannot update progress. Unless I'm missing something :)

Cheers

James

Re: Project for the Web: Stop team members changing the duration of their tasks...

James_Price — Fri, 05 Feb 2021 05:47:32 GMT

OK. Thanks for that Paul

James

Re: Basic Question - "Cost Variance" always equals "Cost"

TrevorATperfectproject — Fri, 05 Feb 2021 05:46:22 GMT

That's how it works. if you input the actual duration which is less than the scheduled duration, then MSP will truncate the task to that lesser duration, there is no remaining duration, and there is now an actual start and an actual finish which replace the scheduled start and scheduled finish. If you input an actual duration greater than scheduled duration, the task is extended, and so on.

Re: Basic Question - "Cost Variance" always equals "Cost"

TrevorATperfectproject — Fri, 05 Feb 2021 05:40:03 GMT

, I can see that you are well on your way to the typical new user experience of using MSP. Before you go round and round in circles, here's a few tips.

Don't assume that you know the meaning and definition of a field/column. You can check for precisely what it is by hovering the cursor over the column heading. The variance of something is simply the difference between the current something and the baseline something. If there is no baseline then there is no difference. Baseline values are set when you set a baseline. They can be edited manually as well (don't).

You need a rock solid approach to updating progress and re-scheduling as required. Start by practicing with (auto scheduled) tasks which have duration only, so no resource assignments, no work, no cost. You will need to set a status date. Display the status date as a vertical red line on the chart (format, gridlines). The status date will be earlier than a task start, or it goes through the middle, or it is after the task finish. A task has a scheduled/planned start and a scheduled/planned duration and a scheduled/planned finish. After some or all of the task has actually occurred (as at the status date/time), they all turn out to be different than what was scheduled/planned. Use the tracking table to input the actuals, and they will replace the as scheduled/planned. This will take some practice. Once you have that nailed down, then you can try the same thing with work and cost. Use the task usage and resource usage views.

Any help so far?

Re: Basic Question - "Cost Variance" always equals "Cost"

esmitheccit — Thu, 04 Feb 2021 22:38:07 GMT

I apologize, clearly I'm still learning this. if I set the "baseline duration" column to display, that one at least does NOT change even after I set "remaining work" to zero, which is good enough for my purposes I think. And then the "Duration Variance" column seems to be based directly on what I enter in Baseline Duration.

Re: Basic Question - "Cost Variance" always equals "Cost"

esmitheccit — Thu, 04 Feb 2021 22:22:46 GMT

I think I spoke too soon. This seemed to work fine when I had individual projects but once I created subprojects it stopped working.

Right now I have two subprojects part of a master project. I have baselined the entire thing again and zeroed out all "actual duration" entries.

If I have a task that has a "Duration" of 1 hour but I enter in the "Actual Duration" as 0.5 hours and then set "Remaining Work" to zero, it then changes my "Duration" value back to 0.5 hours and it makes the "Duration Variance" positive 0.5 hours.

Perhaps there's a different column/metric I should be using to indicate how much work/time WAS spent on a task (vs what was originally scheduled)?

Re: New Flow Templates for Project for the web

Reichy — Thu, 04 Feb 2021 17:52:04 GMT

Hi Jackie,

In your screenshot you have the Finish date as "yyyy-MM-dd". When I use the solution I get the UTC (2021-02-26T17:00:00Z) in the emails.

I have tried different ways to get this to convert but can't seem to get it to work? Any ideas?

Thanks!!!

Re: Project for the Web: Stop team members changing the duration of their tasks...

Dale Howard — Thu, 04 Feb 2021 16:12:33 GMT

- In addition to Paul's excellent reply, you need to know that if your team members have a Project Plan 1 license, they are allowed to edit the projects in which they are team members, as well as to be able to create and edit their own projects. On the other hand, if the team members DO NOT have a Project Plan 1 license, they are granted "view only" access to the projects in which they are team members, and they CANNOT change anything. So, based on your description, your team members do have a Project Plan 1 license, which means that Paul gave you the correct answer.

If I were you, I would simply ask my team members NOT to make any changes to their projects without involving me in the decision to make the change. Hope this helps.

Re: Project for the Web: Stop team members changing the duration of their tasks...

Paul Mather — Thu, 04 Feb 2021 08:02:40 GMT

Hi ,

Unfortunately not, once a user has edit access to the project for the web project, they have full edit access.

Paul

Project for the Web: Stop team members changing the duration of their tasks...

James_Price — Thu, 04 Feb 2021 06:46:47 GMT

Hi Team

Can you tell me if it possible stop team members changing the duration of their tasks?

Many thanks

James