Forum Discussion
Word Document - Projector screen and Monitor Screen
Hi, I am not sure if I can get any best recommendation here.
We have a document (usually converted into PDF) that the management used during meetings. The presenter will show it on the big screen via projector in front of a big audience as well as on his wide in a small audience.
In the past, the document is using paper size A4. I am not familiar with such projector and screen settings but according to the presenter, the screen (both projecter screen and on his wide screen), the visual does not fill up all the screen space.
The new presenter does not like it this way. He wants us to find a solution to get the document "Stretch" or "Fill" up the entire screen (whether projector screen or any wide screen he uses).
A stupid idea is to use a custom paper size 16 inches by 9 inches in Word for it....but even that it does not ensure all projector screens and all monitor screens will fit. Therefore this is not a dynamic solution, plus it will messes up all the formatting (example columnal layout width and table width etc) copied from the old A4 file.
Does anyone know a good solution for the above request?
4 Replies
Rather than reformatting Word documents to non-standard paper sizes, the recommended approach is to leverage Presentation Mode in Word or PowerPoint. These features enable documents to be displayed in full-screen view and automatically adjust to the resolution of projectors or monitors, ensuring that the original A4 layout remains intact. For multi-monitor and projector environments, Microsoft specifically recommends using Presenter View in PowerPoint or Present Online in Word, both of which provide a seamless and dynamic presentation experience without compromising document formatting.
How to Use Presentation Mode in Microsoft Word
Present on multiple monitors (and view speaker notes privately) - Microsoft Support
Presentation services will not work because the link shows it is SHARING of file for attendees' web browser view - I guess it is assuming it is presenting online via teams. The presenation full screen is actually for using projector and in a big conference where physical meeting is organized.
See above. There are two pages in this calendar document. When I click on Focus view in view for full screen, it shows up both in the screen and not just 1 page for full screen.
Hi, I tried using the presentation mode by clicking on Focus view. But what it does is to pull up ALL the pages into the screen to fill up the space. The request was for one page to fill up the screen and not multiple pages to fill up the screen. It does not look like it is possible.
