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Stream Administrative Controls?
Just saw this announcement on the office blog: https://blogs.office.com/2017/06/20/microsoft-stream-now-available-worldwide-new-intelligent-features-take-enterprise-video-to-new-heights/; and immedia...
Thanks for your detailed answers, feedback, and ideas. We will for sure digest this feedback as a team.
I like this idea of yours about allowing other services to be added to a Group on-demand as group owners feel they need other services for their group. I'll make sure to pass on this idea to the Groups team as well.
Control over the services provisioned automatically with Groups
I can see the concern about not wanting/needing certain services when you make groups. This is for sure a tricky one to solve in the right way that works well across organizations and for users in a way that is intuitive. I can see both sides of this one in terms of more control and in terms of making it easier for users to get to and use new services automatically which are tied to groups.
If you’d like to add your votes and comments on this idea it looks like this idea on the O365 Groups User Voice forum is similar to what you are thinking:
You got it perfectly there. I do believe that will not be tricky. It would actually be more helpful across all types of organisations. Something like what Teams does.. starts with chat, files, wiki and then "add a tab" for anything that users want to add. Groups could do the same. Start with just conversations, and then a big "add a service" call-to-action button right there in the user's face. User can then add whatever services/tools/workloads they need in their group and those will be provisioned just-in-time. No unnecessary artefacts. Adminstrators should be able to control what services should be available for use in that "add a service". If required, organisations can block certain services to be provisioned with a group, otherwise by default all services be allowed. Best of both the worlds.
I highly suggest you check out the documention https://stream.microsoft.com/en-us/documentation/stream-portal-get-started/
A lot of your questions are already answered.
A lot of your questions are already answered.
Ivan54 wrote:
I highly suggest you check out the documention https://stream.microsoft.com/en-us/documentation/stream-portal-get-started/
A lot of your questions are already answered.
Thanks Ivan54. I already checked that out. As I said, I was perplexed on not finding the "Admin Setting" earlier. It started showing just about 30 minutes ago. Also, that documentation does cover a lot of topics on getting started with Stream, but does NOT cover a lot of my questions (only the first few).
I still am unable to come to terms with not being able to disable this O365 Groups business altogether. People already end up creating multiple groups for each of the connected services Planner, Teams, Sites, and now Stream! They go to the service and end up creating a Group not realizing they already had one. The entire O365 Groups business is shouting for our continuous guidance to users.
We just want total control over the services provisioned with O365 Groups. And, we do NOT want just about everyone to be able to upload thousands of unmoderated videos on their own tucked up in thousand private groups.
Guidance and controls given by Microsoft is inadequate. It is like an all or none situation.
but this is not a Stream issue, rather a general groups governance issue that simply extends to Stream as well.
I've limited to groups creation to a specific AAD Security Group in our tenant, therefore I'm not facing those issue, as my IT staff are the only members.
I'm unfamiliar with your environment so I cannot tell if this is an option or not. Additionally you could simply turn off Stream altoghether for the moment.Just stumbled upon this thread: https://techcommunity.microsoft.com/t5/Office-365-Video/Microsoft-Stream-general-availability-planning/m-p/74042/highlight/true#M561
Looks like I am not alone with the grouse with Stream using O365 groups.
- Marc Mroz
Microsoft
Hi Abhimanyu Singh -
Thanks for your feedback and concerns about Stream and O365 Groups. Groups is being connected more and more with various services within O365 which does make it harder to manage. In general we are trying hard to respond to and address as much of the Groups management feedback as we can. Lots of new groups management capabilities have been added across O365 Groups in the last many months.
I’m adding some folks who work on the O365 Group team directly to this conversation so they can see your feedback as well. The O365 Groups community is here as well if you want to ask further questions about O365 Groups in general: https://techcommunity.microsoft.com/t5/Office-365-Groups/ct-p/Office365Groups
Groups Team Folks (FYI): Sahil Arora, cfiessinger, Mike McLean (OFFICE)
Background Question
Could you explain a bit more about your organization’s thinking about videos in Stream as comparison to files or videos living in the document library / files of a Group? Is the difference just the fact that Stream aggregates all the content together into a portal vs the files living in their own separate area and only aggregate in Delve or Enterprise Search? Why did you mention it’s okay for people to self-service create groups with storing files, etc, but you are thinking you don’t want that to also be possible for Stream?
Enable / Disable Stream in General
You are correct. We do not have a simple overall on/off switch for Stream at this point in time. The way to disable Stream for users is to unlicense them. If you remove their license they won’t see the Stream tile in the App launcher anymore. See this help article: https://stream.microsoft.com/en-us/documentation/stream-license-management/
Alternatively if you really do want to disable Stream all together, you can take the “big hammer” option of blocking our AAD App ID. This makes Stream not usable at all. We don’t suggest this option but it is there: https://stream.microsoft.com/en-us/documentation/stream-block-application/
Disable Upload / Creation of Companywide groups
We do have a setting in Stream Admin that allows you to limit who can upload videos into Stream and limit who can create companywide channels. If you use this option you can have a select set of people within the org who can upload videos. Everyone else won’t be allowed, even if they are part of an O365 Group that shows up in Stream.
https://stream.microsoft.com/en-us/documentation/stream-restricting-uploaders/
Disable Group Creation
As you mentioned Stream is just leveraging Groups like other O365 Services (Yammer, Outlook, SharePoint, Planner, StaffHub, Teams, etc). This means that groups you create in other apps do show up in Stream. We don’t provision anything per se, but the group shows up in Stream ready for you to upload videos and create channels within.
Stream respects the settings of O365 Groups in general. So if as other mentioned you restrict who can create Groups in general Stream will respect that. We do have some outstanding work items to finish up to make this more transparent to users. Right now today if you restrict who can make groups, we still show you the create group option in Stream. When the user who doesn’t have rights to make groups clicks it and tries to create a group it will fail. We are doing work now to address this and just not show the create group option if you as a user aren’t allowed.
To disable group creation you need to do this with the O365 Groups controls as this isn’t something that applies only to Stream. See this article: https://support.office.com/en-us/article/Control-who-can-create-Office-365-Groups-4c46c8cb-17d0-44b5-9776-005fced8e618
Here is the top level article to understand O365 Groups across O365: https://support.office.com/en-us/article/Learn-about-Office-365-groups-b565caa1-5c40-40ef-9915-60fdb2d97fa2?ui=en-US&rs=en-US&ad=US
It could be an interesting idea if we added an additional control in Stream that controls who can create groups in STREAM itself. We’d have to make sure we still respect the overall O365 Groups setting, but an extra setting in Stream might help what you are after. If you are interested in this could you add an idea to the Stream Ideas Forum for this so others could comment and vote on it? Stream Ideas: https://techcommunity.microsoft.com/t5/Microsoft-Stream-Ideas/idb-p/StreamIdeas
Control over the services provisioned automatically with Groups
I can see the concern about not wanting/needing certain services when you make groups. This is for sure a tricky one to solve in the right way that works well across organizations and for users in a way that is intuitive. I can see both sides of this one in terms of more control and in terms of making it easier for users to get to and use new services automatically which are tied to groups.
If you’d like to add your votes and comments on this idea it looks like this idea on the O365 Groups User Voice forum is similar to what you are thinking:
I agree Ivan54 that this is not a Stream issue per se, but an overarching problem with the O365 Group Architecture. But, my plight is that the current Video service did not tie into the Groups, but Stream does. So, I ended up crying out loud on Stream :( especially since it was enabled by default for everyone today morning! I was not monitoring the development and preview because I was loaded up in other projects and could not find time, and it caught me unprepared.
This is a Stream problem, because I do NOT have the straight-cut ability to turn off Stream for the entire tenant for the moment.
In my organisation we allow everyone to be able to create Groups for their collaboration needs. This way they do not depend on the traditional IT and can work on their workgroups and taskforces on their own. I am sold into the whole self-service use-case of O365 Groups idea.
But, Stream dipping into that is a concern for us, because that way we fear ending up with innumerble videos inside of innumerable private groups and that could not be moderated by our knowledge managers. See, we do NOT want Stream (video as media) service to be part of Groups at all. We want to manage it centrally via our knoweledge managers. For social sharing we already have Yammer.
So, I want Stream to be able to provide some administrative control to turn-off Groups and turn-on only organisation-wide channels. If not, then at least selective control over Groups that are allowed to upload video.
Let me see, if I can move or cross-reference this thread to another "more" appropriate place.
