Forum Discussion
Stream Administrative Controls?
Just saw this announcement on the office blog: https://blogs.office.com/2017/06/20/microsoft-stream-now-available-worldwide-new-intelligent-features-take-enterprise-video-to-new-heights/; and immediately checked the portal and yes there is now a tile appearing in the waffle which wasn't there until today.
I was taken by surprise by this actually. I am unable to find the administrative controls for Stream and/or Video in the admin portal. Where do we set the company policy? Where do we switch it on/off? Why is the license enabled for all users by default? Do we now need to run a PowerShell script to revoke the licenses for all existing users and then everytime a new users joins? View is still okay, but "everyone in the company can contribute" is NOT for us.
tl;dr; (rant follows)
This is a mess. It by default picks up all our million O365 groups created by users. Not only this, it allows anyone in any group to upload videos and create groups directly from within Stream. We do NOT want this pushed down our throat. We do NOT want all of our users ending up uploading a thousand videos without moderation and eat up the storage. This bypasses our internal governance.
As long as it was only documents and photos via highly confusing and unorganized O365 Groups paraphernalia, it was still okay for us. Not everyone was allowed to upload videos to the Videos app. But, now with Stream choosing to use (and spawn) O365 Groups all around, it is seemingly an administrative and governance nightmare for us.
Anyone has any details around this? How do we control Stream as a resource? How can all O365 Group resources be controlled at an organizational level? We want our users to be able to create their own groups to collaboarate, but not with all videos and sites and plans being spawned unncessarily all around.
I know that the AMA is scheduled tomorrow, but the time is not suitable for me, so couldn't wait for this rant.
Thanks for your detailed answers, feedback, and ideas. We will for sure digest this feedback as a team.
I like this idea of yours about allowing other services to be added to a Group on-demand as group owners feel they need other services for their group. I'll make sure to pass on this idea to the Groups team as well.
Control over the services provisioned automatically with Groups
I can see the concern about not wanting/needing certain services when you make groups. This is for sure a tricky one to solve in the right way that works well across organizations and for users in a way that is intuitive. I can see both sides of this one in terms of more control and in terms of making it easier for users to get to and use new services automatically which are tied to groups.
If you’d like to add your votes and comments on this idea it looks like this idea on the O365 Groups User Voice forum is similar to what you are thinking:
You got it perfectly there. I do believe that will not be tricky. It would actually be more helpful across all types of organisations. Something like what Teams does.. starts with chat, files, wiki and then "add a tab" for anything that users want to add. Groups could do the same. Start with just conversations, and then a big "add a service" call-to-action button right there in the user's face. User can then add whatever services/tools/workloads they need in their group and those will be provisioned just-in-time. No unnecessary artefacts. Adminstrators should be able to control what services should be available for use in that "add a service". If required, organisations can block certain services to be provisioned with a group, otherwise by default all services be allowed. Best of both the worlds.
Hi we had to disable Stream from a tenant level but also ran a script to disable it on the individual user basis. We have approx 35K users, took our PowerShell script about 6 hours to complete. We also updated our "new users" script to disable stream when we initially apply an E3 license to new uses.
- I highly suggest you check out the documention https://stream.microsoft.com/en-us/documentation/stream-portal-get-started/
A lot of your questions are already answered.
Ivan54 wrote:
I highly suggest you check out the documention https://stream.microsoft.com/en-us/documentation/stream-portal-get-started/
A lot of your questions are already answered.Thanks Ivan54. I already checked that out. As I said, I was perplexed on not finding the "Admin Setting" earlier. It started showing just about 30 minutes ago. Also, that documentation does cover a lot of topics on getting started with Stream, but does NOT cover a lot of my questions (only the first few).
I still am unable to come to terms with not being able to disable this O365 Groups business altogether. People already end up creating multiple groups for each of the connected services Planner, Teams, Sites, and now Stream! They go to the service and end up creating a Group not realizing they already had one. The entire O365 Groups business is shouting for our continuous guidance to users.
We just want total control over the services provisioned with O365 Groups. And, we do NOT want just about everyone to be able to upload thousands of unmoderated videos on their own tucked up in thousand private groups.
Guidance and controls given by Microsoft is inadequate. It is like an all or none situation.
but this is not a Stream issue, rather a general groups governance issue that simply extends to Stream as well.
I've limited to groups creation to a specific AAD Security Group in our tenant, therefore I'm not facing those issue, as my IT staff are the only members.
I'm unfamiliar with your environment so I cannot tell if this is an option or not. Additionally you could simply turn off Stream altoghether for the moment.
The first of the questions, is answered. I can now see the option "Admin Settings" in Stream. Perplexed on why this wasn't available earlier today!?
Rest of the questions still stand, including the one on how to prevent Groups to upload videos altogether and preventing Stream to create Groups.
