Forum Discussion
Using SharePoint's search bar to search for metadata tags?
I might be mistaken, but I'm fairly sure when I've used SharePoint in the past, the search bar can be used not only to find document titles, but to search for metadata tags also. I've noticed that th...
Toby958
Do you mean tags as in SharePoint tags and notes (https://support.microsoft.com/en-us/office/sharepoint-tags-notes-feature-retired-77851bd5-6d5e-42fe-9bf6-d7c17eeb771f) or SharePoint metadata columns?
I just tested it for one of our customers where they extract comments from drawings (e.g. pump number) and make them searchable via the search bar by placing them into SharePoint columns. That still works fine as expected.
Paul
Hi Paul de Jong
This is with regards to SharePoint custom columns on a document library, like below. Maybe I'm using the wrong terminology but we typically call these metadata tags.
Our users want to be able to use the 'search this site' bar at the top of the screen to search for these specific tags, such as typing in "risk" and it showing all documents tagged with that. As mentioned before I recall this working fine when I first noticed it a year or so ago, but now when we try this we just see no results.
Toby958
Clear, we are talking about the same fields.
To investigate further I would start with:
- check if you can search for words in the document title
- check if you can search for words in the body of the document
- are the columns of a special type?
The search bar works fine with custom columns in my tenant so the problem does not affect all tenants.Paul
Hi Paul de Jong
The search bar works fine when searching for word in the document title. Searching for words in the body of the document does not return any results.
The column I am testing on is simply the built in 'keywords' column, which is simply a multi line of text field.
