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LincolnDeMaris's avatar
LincolnDeMaris
Icon for Microsoft rankMicrosoft
Apr 17, 2019

Update: Document Sets in Modern Document Libraries

I am pleased to announce some updates on the plan and timeline for improving the Document Set experience in modern document libraries.   In January, we communicated a March delivery date for thes...
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SharePoint Online
ashmon07's avatar
ashmon07
Copper Contributor
May 29, 2019

I'm aware that document sets being modernized is on the road end of May 2019. Any idea when they will actually be modernized? Right now there is some peculiar behavior within flow regarding document sets. For instance, if i create an approval flow and I submit one document set, i get an approval for the number of documents within the set and an additional approval for the document set item itself. I have opened a ticket and I hope to see a solution to this issue soon as my business process heavily depends on the document sets for several key financial approvals. Is there a workaround available? Folders don't seem to be an option either. I've even gone so far as to create a manual flow and place a json button directly in the library. We are exiting a company and we need a solution asap before they shut down our on prem servers.

I opened a ticket 

  • Case #: 14584840 (initial ticket)
  • Created on: Wednesday, May 29, 2019 4:45 PM
  • Description: Document sets within SharePoint Online are creating multiple approvals each time a new document is added.

they sent it to the flow team? 119052922003785 looks like a (mindtree) ticket this is what happened the last time i opened a ticket.

 

LincolnDeMaris 

  • WackMack50's avatar
    WackMack50
    Copper Contributor
    Sep 12, 2019

    Yes, there is a workaround. I had the same problem, my solution is this.

    This is the start of my flows for documentsets:

    Recurrence and then Get files (properties only), click on advanced options and use Filter Query. I add a standard Yes/No column to my documentset and the default value is False, so my filter query is Status (this is the name of the column) eq 'False'. Now i will only receive an approval for the documentset and not all the documents inside the documentset.

     

    If you use, When a file is created or modified, you can click on settings and then use Trigger Condition. I use the same column, Status so this is my condition:
    "@equals(triggerBody()?['Status'], false)". Now you only receive the approval for the documentset instead of all the approvals.

    Hope this will help you

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