Forum Discussion
sinj_
Aug 21, 2023Copper Contributor
Site for everyone with folders only for some
Hi, I have just started using SharePoint and would like to ask you for advice. My company is starting a project with another big firm. Into the project, four different departments are includ...
nimesht
Aug 22, 2023Iron Contributor
Hi sinj_,
SharePoint is flexible and allows you to create the structure as per your requirement (but there might be slight limitations) so suggest you first check (and document for your reference)
- how you want to store the information - is it department based, or if it work product (output) based
- is everything in files (word/excel/ppt/pdf/images etc), or anything might go in other formats also (list/planner/loop/flow/tasks etc)
- who should have what access - read only, contribute, etc.
- how is the access granted - is it based on individual username, or distribution lists will also be used.
For the structure:
- Files can be grouped into document libraries, and you can create them as per the requirement, create all in single hierarchy or create subsites.
- Other entities like lists/tasks etc. cannot be grouped and each will remain separate, but you can manage the access separately or create subsites and manage the access at that level.
- Access can be granted separately to entities (document libraries, lists etc.) and at more granular level for Document library at Folder and File levels also but it might become tedious and can lead to unwanted access if inheritance is not handled properly.
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