Forum Discussion
Brent Ellis
Jan 26, 2017Silver Contributor
"Shared with Us" link in Modern SharePoint Menu (behavior)?
Can anyone explain the behavior of the "Shared With Us" link in the left menu of the modern sharepoint sites? Specifically dealing with a Group-connected site at the moment. But the link keeps a...
Chad_V_Kealey
Sep 03, 2021Iron Contributor
I get all of your frustrations over this, but the assertion that it's a (universally) "USELESS" feature is not objectively true. It may be useless for you or your users, but there are absolutely valid use cases for it. As an example, I work at a large university and occasionally help out with the team that handles mass-mailings to the university community. The folks requesting those mailings often share files with the team (the contents of the message, attachments to include, recipient lists, etc.). Since it's a "Team" the group mailbox (where that share notification and corresponding link are sent) is not readily available/convenient to get to. Therefore, having a single URL to that "Shared with us" view makes it really easy* for the members of that team to access those files.
*My personal frustration with this "feature" is not its mere existence, but rather the inconsistency of it. That is, sometimes it works as expected and shows the files/folders that have been shared with the team, but sometimes it shows nothing at all. Or, shows some files, but not newly/recently shared files. In other words, I'm more annoyed by the fact that it doesn't work all the time.
That being said, I totally understand that in many organizations, you might not want it to appear. I think the most balanced way to achieve that is to have a setting (in the SharePoint site settings for each group-connected site or in the Group settings page) where an owner can toggle it off (e.g.: a checkbox labeled "Show Shared with us link in Quick launch")
*My personal frustration with this "feature" is not its mere existence, but rather the inconsistency of it. That is, sometimes it works as expected and shows the files/folders that have been shared with the team, but sometimes it shows nothing at all. Or, shows some files, but not newly/recently shared files. In other words, I'm more annoyed by the fact that it doesn't work all the time.
That being said, I totally understand that in many organizations, you might not want it to appear. I think the most balanced way to achieve that is to have a setting (in the SharePoint site settings for each group-connected site or in the Group settings page) where an owner can toggle it off (e.g.: a checkbox labeled "Show Shared with us link in Quick launch")
M_K_Adams
Sep 06, 2021Brass Contributor
Yes Chad, that's clearly a balanced approach and would satisfy my issues. I imagine it would satisfy most people who post on this problem. A site level setting for hiding or showing this link would be great.
Thanks for your input. I hope someone out there at Microsoft will eventually listen.
Microsoft To Do list:
- Make "Shared with Us" available only if required (toggle for Quick Launch)
- If it is available, please let it be moved to a desired position in the navigation.
- Fix the functionality as per Chad_V_Kealey's post
Thanks 🙂