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Deleted

Re: How to Disable Automatic Workflow Cleanup

Unfortunately for you, Juan's answer is correct. What you can, though, is copy the records in this list to another one created by you. These items will not be deleted. I had a client once who had to keep track of those and that was the solution. You can create a workflow in Sharepoint Designer or Microsoft Flow to copy items for you. Depending on the values you want, it might not be hard to accomplish. Lemme know if you need help.

3 Replies

DamianH
Copper Contributor
May 17, 2019
Deleted- any recommendation on how to get the workflow on the approval task to actually run? Or will this not work with 2010 Approval Task items? I created a new workflow to run when a new record is created in our particular approval task item list and have set it to "run automatically" when new approval task items are created in that list. When trying to test it though, the "copy" workflow doesn't seem to actually be getting started. While I do see the copy workflow as being associated to the list, there doesn't seem to be a way for me to even manually start it on an approval item even though I have that option check for the copy workflow.
- Deleted
  May 17, 2019
  Hey DamianH ,
  
  So the problem is that your workflow is not triggering? Mine would trigger just fine in the list. If you can't even start the workflow it may be a permission problem. Have you assured that you have permission to start them?
DHSharePoint
Copper Contributor
Jan 28, 2019
Thank you Carlis.

I ended up removing the customized view so all items appear now regardless of the approval status and will just have our admin team manual delete the items that are rejected.

This way it will not matter with workflow status is.

I appreciate your response, which helped me focus in another direction.

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