Forum Discussion

SarahB104's avatar
SarahB104
Copper Contributor
Jul 14, 2025

News posts sending notification to entire site on Teams - but only on some sites?

We have various SharePoint communications sites for nearly 2000 people from which we send our weekly email newsletter. Suddenly only some of the sites are sending notifications to the entire company on teams when we click post and send or go into site contents and click publish. 


How come not all sites are doing this? Is there any known workaround so that the whole site isn't getting notified? We need to publish the pages so people can view on Sharepoint from the email. Turning notifications off on viva connections isn't an option as there's so many employees. 

It's causing a lot of issues with news posts accidentally being sent before they are complete or approved but we also don't want everyone getting notifications each time. 


Thanks so much for any help! 

Sites

2 Replies

  • MrCharlesJenkins's avatar
    MrCharlesJenkins
    MCT
    Jul 29, 2025

    Some SharePoint communication sites are auto-notifying via Teams because they're configured (or connected) to Viva Connections with notifications enabled, or have been “boosted” via the Feed or News features.

    Why is this happening only on some sites?


    1. Viva Connections Integration
    Sites that are integrated into Viva Connections or set as the Home site push their news posts into Teams automatically via the Viva Feed (or Activity Feed in Teams). These can trigger Teams toast notifications without any explicit configuration.

    Sites connected to Viva Connections are more "connected" to Teams and thus cause auto-notification behaviors when news is posted.

    2. Page Boosting
    If you’ve used Boost in feed or set a priority audience, Microsoft may send this as a notification via Teams depending on tenant-wide settings.

    3. User-specific factors
    Some users may be seeing notifications based on:

    • Pages/sites they’ve manually followed
    • Teams channels connected via Viva
    • Activity feed being enabled in Teams for Viva

    4. Global Viva Feed Configuration
    In the Microsoft Teams admin center, Viva Connections / Feed settings can define what kind of SharePoint activity triggers Teams notifications. This can behave inconsistently across tenants or sites.

     

    What can you do?
    Immediate workarounds

    1.Use "Save as draft" instead of "Post"

    • When your page isn’t final, don’t click "Post news". Save it as a draft or restrict it temporarily.
    • Only click "Post" or "Publish" once fully ready.

    2. Break the publishing flow into two steps:

    • Draft → internal review → final publish (possibly automated via Power Automate approval flow).

    3. Disable notification for specific sites (if needed):

    • This isn’t granular in the UI, but you can remove the site from Viva Connections, or decouple it from the SharePoint home site using PowerShell:
    Remove-SPOHomeSite


    4. Control visibility before posting:

    • Use audience targeting + view permissions to keep news invisible until approval is complete.

    ------------------------------------
    Don't forget to mark as solution if my answer suits you

  • VerivusFS's avatar
    VerivusFS
    Iron Contributor
    Jul 29, 2025

    Go to Site Settings → Site Collection Notifications, check the permission to send notifications to all members for specific sites, and adjust the focus scope of the Teams connector at the same time.

Resources