Forum Discussion
andrewparrish
Nov 16, 2021Copper Contributor
Filtering News posts across sites using tags or categories
Hi all. We are in the process of creating an intranet 2.0 in my organization and the question has come from on high as to whether it would be possible to feed specific news articles up to an intranet...
- Nov 29, 2021This is definitely an advanced skill, but it is not hard to do. I am not aware of any step by step instructions for how to do it but here is a quick way to do a demo to show how it works. You will need to learn about managed metadata, site columns, and the News web part for this to work - as well as options for provisioning sites (which is a completely different topic that you'll want to research). Once you are familiar with these basic terms, here's what you can do. Let's say you want to categorize all news on any site with a News Type. To do that, first create a Term Set in the SharePoint Admin Center for News Types. Make sure each value is unique. Then, create a managed metadata site column on each site called News Type and point the column to the term set you created at the root of your tenant. Add the site column to the Site Pages library on your sites. Now, every site has a column with the exact same name and a shared set of values. You will need to actually create and publish pages with the values for this to work, but once you've got all your content created, you can select the sites you want to roll up in the News Source and then filter using a Managed Property. Find the column you created (it will have a name like owstaxIdNewsType) and use filter options to find Property Name Contains whatever term you are looking to roll up. You have several options for making sure all sites get created with the appropriate columns, but your goal is to ensure that all sites are provisioned with the columns that you need.
tr_smith
Apr 16, 2025Copper Contributor
I've just got this to work work from the reply by SusanHanley (thanks for this - I've been trying to do this for literally years) with one important extra. When I created the column for the Managed Terms in the Site Pages library, I made sure to deselect the "Allow multiple items" option (I think select by default). Once I had the column with this setting on both the site with the News Posts and the site I wanted to show them on (our SharePoint homepage) I was then able to filter the News Web Part to exclude posts where the NewsCategory contained the term.